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HomeMy WebLinkAboutMinutes - Minutes - City Council - Meeting Date: 1/26/2021 (3)City of Glendale 5850 West Glendale Avenue Glendale, AZ 85301 Glendale A R I Z O N A Meeting Minutes Tuesday, January 26, 2021 5:30 P.M. Voting Meeting Council Chambers City Council Mayor Jerry Weiers Vice Mayor Ian Hugh Councilmember Jamie Aldama Councilmember Joyce Clark Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner CALL TO ORDER Mayor Weiers called the meeting to order at 5:30 p.m. ROLL CALL Present: Mayor Jerry Weiers Vice Mayor Ian Hugh Councilmember Jamie Aldama Councilmember Joyce Clark Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Also Present: Kevin Phelps, City Manager Michael Bailey, City Attorney Julie K. Bower, City Clerk Vicki Rios, Assistant City Manager Jack Friedline, Assistant City Manager PRAYER/INVOCATION The invocation was offered by Josue Hernandez, Westside Church of God. POSTING OF COLORS PLEDGE OF ALLEGIANCE APPROVAL OF THE MINUTES 1. APPROVAL OF THE MINUTES OF THE JANUARY 12, 2021 VOTING MEETING A motion was made by Councilmember Joyce Clark, seconded by Councilmember Lauren Tolmachoff to approve the minutes of the January 12, 2021 voting meeting minutes. AYE: Mayor Jerry Weiers Vice Mayor Ian Hugh Councilmember Jamie Aldama Councilmember Joyce Clark Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Passed BOARDS, COMMISSIONS AND OTHER BODIES City Council Meeting Minutes - January 26, 2021 Page 2 of 12 2. APPROVE RECOMMENDED APPOINTMENTS TO BOARDS, COMMISSIONS & OTHER BODIES Presented by: Councilmember Aldama A motion was made by Councilmember Jamie Aldama, seconded by Councilmember Joyce Clark to appoint Patrick Lowry to the Citizens Transportation Oversight Commission to a term ending January 31, 2023, and appoint Kelly Carbello to the Community Development Advisory Committee to a term ending June 30, 2022. AYE: Mayor Jerry Weiers Vice Mayor Ian Hugh Councilmember Jamie Aldama Councilmember Joyce Clark Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Passed CONSENT AGENDA Ms. Bower read the Consent Resolutions by title. 3. RECOMMEND APPROVAL OF LIQUOR LICENSE NO. 600000013-1-12, BARRO'S PIZZA, 9140 W GLENDALE AVE STE 100 4. AUTHORIZATION TO ENTER INTO THE EIGHTH AMENDMENT TO AN EXISTING STANDARD COMMERCIAL LEASE AGREEMENT FOR PROPERTY UTILIZED BY THE GLENDALE POLICE DEPARTMENT 5. AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH INSTRUMENTATION AND CONTROLS, LLC FOR MSA GAS MONITORS, PARTS AND REPAIR SERVICES 6. AUTHORIZATION TO ENTER INTO AMENDMENT NO. 2 TO THE LINKING AGREEMENT WITH SHADE 'N NET OF ARIZONA, INC. FOR THE MANUFACTURING & INSTALLATION OF NEW FABRIC SAILS AND REPLACEMENT COVERS FOR SHADE STRUCTURES AT FOOTHILLS AND ROSE LANE AQUATICS CENTERS 7. AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH BIDDLE & BROWN FENCE COMPANY, LLC FOR REPAIR, REPLACEMENT AND PAINTING OF THE FENCING AT THE FOOTHILLS RECREATION & AQUATICS CENTER AND ROSE LANE AQUATICS COMPLEX 8. AUTHORIZATION TO ENTER INTO AMENDMENT NO. 2 FOR THE AGREEMENT WITH LUCITY, INC (C18-0605) FOR ASSET MANAGEMENT SOLUTION CONSENT RESOLUTIONS City Council Meeting Minutes - January 26, 2021 Page 3 of 12 9. RESOLUTION NO. R21-02 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF A GRANT AGREEMENT (NO. CV 20-21-007) WITH THE ARIZONA CRIMINAL JUSTICE COMMISSION FOR ACCEPTANCE AND EXPENDITURE OF THE PAUL COVERDELL FORENSIC SCIENCES IMPROVEMENT GRANT PROGRAM AWARD IN THE APPROXIMATE AMOUNT OF $4,885 FOR EQUIPMENT TO IMPROVE FORENSIC SCIENCE SERVICES. 10. RESOLUTION NO. R21-03 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN INTERGOVERNMENTAL AGREEMENT (CONTRACT NO. 19-0007397-1) WITH THE STATE OF ARIZONA DEPARTMENT OF TRANSPORTATION FOR MAINTENANCE SERVICES LOCATED AT BALLPARK BOULEVARD BETWEEN CAMELBACK ROAD AND 107th AVENUE. 11. RESOLUTION NO. R21-04 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, ESTABLISHING THE PUBLIC SAFETY PERSONNEL RETIREMENT SYSTEM PENSION FUNDING POLICY AND FORMALLY ACCEPTING THE EMPLOYER'S SHARE OF THE ASSETS AND LIABILITIES UNDER THE SYSTEM BASED ON THE SYSTEM'S ACTUARIAL VALUATION REPORT. A motion was made by Councilmember Joyce Clark, seconded by Vice Mayor Ian Hugh to approve Consent Agenda items 3 through 8 and adoption of Consent Resolutions items 9 through 11. AYE: Mayor Jerry Weiers Vice Mayor Ian Hugh Councilmember Jamie Aldama Councilmember Joyce Clark Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Passed BIDS AND CONTRACTS Ms. Bower read the Bids and Contracts items by title. 12. AWARD OF INVITATION FOR BID 21-03 AND AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH BORDER RECAPPING, LLC, DOING BUSINESS AS BORDER TIRE, FOR TIRES AND TIRE SERVICES City Council Meeting Minutes - January 26, 2021 Page 4 of 12 A motion was made by Councilmember Ray Malnar, seconded by Councilmember Jamie Aldama to approve item 12. Councilmember Clark said it was her practice to vote no on 5 -year contracts for usual and customary goods and services. She would therefore be voting no on all but two of the Bids and Contracts items. The vote on the motion was: AYE: Mayor Jerry Weiers Vice Mayor Ian Hugh Councilmember Jamie Aldama Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner NAY: Councilmember Joyce Clark Passed 13. AWARD OF INVITATION FOR BID 21-03, AND AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH CHARLIE CASE TIRE, LLC, DOING BUSINESS AS COMMUNITY TIRE PROS, FOR TIRES AND TIRE SERVICE FOR LIGHT AND HEAVY-DUTY VEHICLES AND EQUIPMENT A motion was made by Councilmember Bart Turner, seconded by Vice Mayor Ian Hugh to approve item 13. AYE: Mayor Jerry Weiers Vice Mayor Ian Hugh Councilmember Jamie Aldama Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner NAY: Councilmember Joyce Clark Passed 14. AWARD OF INVITATION FOR BID 21-03 AND AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH THE GOODYEAR TIRE & RUBBER COMPANY, FOR TIRES AND TIRE SERVICES A motion was made by Councilmember Lauren Tolmachoff, seconded by Vice Mayor Ian Hugh to approve item 14. AYE: Mayor Jerry Weiers Vice Mayor Ian Hugh Councilmember Jamie Aldama Councilmember Ray Malnar City Council Meeting Minutes - January 26, 2021 Page 5 of 12 Councilmember Lauren Tolmachoff Councilmember Bart Turner NAY: Councilmember Joyce Clark Passed 15. AWARD OF INVITATION FOR BID 21-03 AND AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH LZ DELTA, LLC, DOING BUSINESS AS GO AZ MOTORCYCLES, FOR TIRES AND TIRE SERVICES A motion was made by Councilmember Bart Turner, seconded by Vice Mayor Ian Hugh to approve item 15. AYE: Mayor Jerry Weiers Vice Mayor Ian Hugh Councilmember Jamie Aldama Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner NAY: Councilmember Joyce Clark Passed 16. AWARD OF INVITATION FOR BID 21-03 AND AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH PURCELL TIRE COMPANY FOR TIRES AND TIRE SERVICES A motion was made by Councilmember Lauren Tolmachoff, seconded by Vice Mayor Ian Hugh to approve item 16. AYE: Mayor Jerry Weiers Vice Mayor Ian Hugh Councilmember Jamie Aldama Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner NAY: Councilmember Joyce Clark Passed 17. AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH KELLER ELECTRICAL INDUSTRIES, INC. FOR THE PURCHASE AND INSTALLATION OF MOTOR, PUMP, WELL REPAIR AND REPLACEMENT SERVICES A motion was made by Councilmember Bart Turner, seconded by Councilmember Lauren Tolmachoff to approve item 17. AYE: Mayor Jerry Weiers Vice Mayor Ian Hugh City Council Meeting Minutes - January 26, 2021 Page 6 of 12 Councilmember Jamie Aldama Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner NAY: Councilmember Joyce Clark Passed 18. AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH PRECISION ELECTRIC COMPANY FOR THE PURCHASE AND INSTALLATION OF MOTOR, PUMP, WELL REPAIR AND REPLACEMENT SERVICES A motion was made by Councilmember Jamie Aldama, seconded by Councilmember Lauren Tolmachoff to approve item 18. AYE: Mayor Jerry Weiers Vice Mayor Ian Hugh Councilmember Jamie Aldama Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner NAY: Councilmember Joyce Clark Passed 19. AWARD OF INVITATION FOR BID 21-03 AND AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH REDBURN TIRE COMPANY, FOR TIRES AND TIRE SERVICES A motion was made by Councilmember Ray Malnar, seconded by Councilmember Lauren Tolmachoff to approve item 19. AYE: Mayor Jerry Weiers Vice Mayor Ian Hugh Councilmember Jamie Aldama Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner NAY: Councilmember Joyce Clark Passed 20. AWARD OF INVITATION FOR BID 21-03 AND AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH ROBERTS TIRE SALES, INC., FOR TIRES AND TIRE SERVICES A motion was made by Councilmember Lauren Tolmachoff, seconded by Vice Mayor Ian Hugh to approve item 20. City Council Meeting Minutes - January 26, 2021 Page 7 of 12 AYE: Mayor Jerry Weiers Vice Mayor Ian Hugh Councilmember Jamie Aldama Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner NAY: Councilmember Joyce Clark Passed 21. AWARD OF INVITATION FOR BID 21-03 AND AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH SOUTHERN TIRE MART, LLC, FOR TIRES AND TIRE SERVICES A motion was made by Councilmember Lauren Tolmachoff, seconded by Vice Mayor Ian Hugh to approve item 21. AYE: Mayor Jerry Weiers Vice Mayor Ian Hugh Councilmember Jamie Aldama Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner NAY: Councilmember Joyce Clark Passed 22. AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH CUMMINS, INC., FOR HEAVY DUTY FLEET, CONSTRUCTION AND AGRICULTURAL/INDUSTRIAL PARTS, SERVICE, AND ACCESSORIES A motion was made by Councilmember Bart Turner, seconded by Vice Mayor Ian Hugh to approve item 22. AYE: Mayor Jerry Weiers Vice Mayor Ian Hugh Councilmember Jamie Aldama Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner NAY: Councilmember Joyce Clark Passed 23. AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH ARIZONA PUBLIC SERVICE COMPANY FOR TWO ELECTRIC VEHICLE CHARGING STATIONS City Council Meeting Minutes - January 26, 2021 Page 8 of 12 A motion was made by Councilmember Jamie Aldama, seconded by Councilmember Lauren Tolmachoff to approve item 23. AYE: Mayor Jerry Weiers Vice Mayor Ian Hugh Councilmember Jamie Aldama Councilmember Joyce Clark Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Passed 24. AWARD OF RFP 20-22 AND AUTHORIZATION TO ENTER INTO AGREEMENTS FOR CITYWIDE CUSTODIAL SERVICES A motion was made by Councilmember Ray Malnar, seconded by Councilmember Lauren Tolmachoff to approve item 24. AYE: Mayor Jerry Weiers Vice Mayor Ian Hugh Councilmember Jamie Aldama Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner NAY: Councilmember Joyce Clark Passed 25. CITY MANAGER EMPLOYMENT AGREEMENT A motion was made by Councilmember Jamie Aldama, seconded by Councilmember Joyce Clark to approve item 25. AYE: Mayor Jerry Weiers Vice Mayor Ian Hugh Councilmember Jamie Aldama Councilmember Joyce Clark Councilmember Ray Malnar Councilmember Lauren Tolmachoff NAY: Councilmember Bart Turner Passed ORDINANCES City Council Meeting Minutes - January 26, 2021 Page 9 of 12 26. ORDINANCE NO. 021-05 AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE EXECUTION OF CONVEYANCES OF EASEMENTS AT VARIOUS LOCATIONS THROUGHOUT THE CITY AND DIRECTING THE CITY CLERK TO RECORD A CERTIFIED COPY OF THE ORDINANCE. Presented by:Jayme E. Chapin, P.E., Principal Engineer Ms. Bower read the ordinance by title. Ms. Chapin said the proposed ordinance accepted water lines, sewer lines and public utilities easements associated with private developments throughout the City. She said staff was recommending approval. A motion was made by Councilmember Joyce Clark, seconded by Councilmember Lauren Tolmachoff to adopt Ordinance No. 021-05. AYE: Mayor Jerry Weiers Vice Mayor Ian Hugh Councilmember Jamie Aldama Councilmember Joyce Clark Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Passed 27. ORDINANCE NO. 021-06 AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE ACCEPTANCE OF A NON-EXCLUSIVE EASEMENT FROM THE UNITED STATES OF AMERICA, ACTING BY AND THROUGH THE SECRETARY OF THE AIR FORCE ("GRANTOR"), FOR PURPOSES OF CONSTRUCTION, OPERATION AND MAINTENANCE OF A WASTE WATER LIFT STATION, TOGETHER WITH APPURTENANT PIPELINES AND EQUIPMENT, TO CONVEY GRANTOR'S WASTE WATER TO A TREATMENT FACILITY ("PROJECT") AND DIRECTING THE CITY CLERK TO RECORD A CERTIFIED COPY OF THE ORDINANCE. Presented by: Jayme Chapin, P.E., Principal Engineer Ms. Bower read the ordinance by title. Ms. Chapin said on June 23, 2020, Council authorized an intergovernmental agreement with Luke Air Force Base for the construction and operation of a wastewater lift station at the northeast corner of EI Mirage Road and Glendale Avenue. Ms. Chapin said the proposed ordinance accepted a non-exclusive easement from the United States of America so that the City could access and operate the lift station. Staff recommended approval. City Council Meeting Minutes - January 26, 2021 Page 10 of 12 A motion was made by Councilmember Lauren Tolmachoff, seconded by Councilmember Joyce Clark to adopt Ordinance No. 021-06. AYE: Mayor Jerry Weiers Vice Mayor Ian Hugh Councilmember Jamie Aldama Councilmember Joyce Clark Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Passed REQUEST FOR FUTURE WORKSHOP AND EXECUTIVE SESSION A motion was made by Vice Mayor Ian Hugh, seconded by Councilmember Lauren Tolmachoff to hold a special budget workshop on Tuesday, February 2, 2021 at 9:00 a.m. in the Civic Center, 5750 West Glenn Drive and the next regularly scheduled City Council workshop on Tuesday, February 9, 2021 at 12:30 p.m. in the Civic Center, 5750 West Glenn Drive, to be followed by an executive session pursuant to A.R.S. 38-431.03. AYE: Mayor Jerry Weiers Vice Mayor Ian Hugh Councilmember Jamie Aldama Councilmember Joyce Clark Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Passed COUNCIL COMMENTS AND SUGGESTIONS None CITIZEN COMMENTS None ADJOURNMENT Mayor Weiers adjourned the meeting at 5:54 p.m. hereby certify that the foregoing minutes are a true and correct copy of the minutes of the meeting of the Glendale City Council of Glendale, Arizona, held on the 26th day of January, 2021. 1 further certify that the meeting was duly called and held and that a quorum was present. City Council Meeting Minutes - January 26, 2021 Page 11 of 12 Dated this 10th day of February, 2021. e K. Bower, MMC, City Clerk City Council Meeting Minutes - January 26, 2021 Page 12 of 12