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Home My WebLink AboutMinutes - Minutes - Public Safety Personnel Retirement Boards - Meeting Date: 10/28/2020 (3)Glendale A R I Z O N A MINUTES PUBLIC SAFETY PERSONNEL RETIREMENT SYSTEM LOCAL FIRE BOARD CITY HALL - HR TRAINING ROOM 5850 W. GLENDALE AVE. GLENDALE, ARIZONA 85301 OCTOBER 28, 2020 9:30 A.M. 1. CALL TO ORDER THE LOCAL FIRE BOARD Chair Charles Erickson called the meeting to order at 9:32 a.m. 2. ROLL CALL Present: City Manager & Board Member Kevin Phelps (by telephone) Board Member & Chair Charles Erickson Fire Board Member Paul Morales, Fire Captain Fire Board Member Anthony Love, Fire Fighter (by telephone) Absent: Mayor & Board Member Jerry Weiers Staff Present: Jim Brown, Board Secretary & Director of Human Resources & Risk Mgmt. Nancy Mangone, Assistant City Attorney Vicki Moss, HR Administrator, Benefits Nancy Rodriguez, HR Analyst Charlotte Beadles, HR Specialist, Benefits Lisa Chill, Admin Support Supervisor, HR Gary Benson, Assistant Fire Chief Other Attendees: Board Attorney Carrie O'Brien Court Reporter Donna Terrell Glendale Police Officer Jarod Behrens 3. CITIZEN COMMENTS There were no citizens present. 4. APPROVAL OF THE MINUTES The Board voted to approve the Public Safety Personnel Retirement System - Local Fire Board Minutes of September 23, 2020. Motioned by Board Member Paul Morales, seconded by Board Member Anthony Love AYE: Board Member Kevin Phelps Board Member Charles Erickson Board Member Paul Morales Board Member Anthony Love Other: Mayor Jerry Weiers (ABSENT) Passed 5. NEW BUSINESS A. Board Secretary Jim Brown read the pertinent information and the Board reviewed the Application for Enrollment into the Deferred Retirement Option Plan (D.R.O.P.) submitted by Jesse Lee Bayne, Fire Captain. Jesse Lee Bayne has 25.534 years of credited service. He elected to participate in the D.R.O.P. on October 6, 2020 and must terminate employment with the City of Glendale Fire Department on or before October 31, 2025. The Board voted to approve the application. Motioned by Board Member Paul Morales, seconded by Board Member Kevin Phelps AYE: Board Member Kevin Phelps Board Member Charles Erickson Board Member Paul Morales Board Member Anthony Love Other: Mayor Jerry Weiers (ABSENT) Passed B. Mr. Brown read the pertinent information and the Board reviewed the Application for Enrollment into the Deferred Retirement Option Plan (D.R.O.P.) submitted by Matthew Juscius, Fire Captain. Matthew Juscius has 27.292 years of credited service. He elected to participate in the D.R.O.P. on September 11, 2020 and must terminate employment with the City of Glendale Fire Department on or before September 30, 2025. The Board voted to approve the application. Motioned by Board Member Paul Morales, seconded by Board Member Kevin Phelps AYE: Board Member Kevin Phelps Board Member Charles Erickson Board Member Paul Morales Board Member Anthony Love Other: Mayor Jerry Weiers (ABSENT) Passed 6. EXECUTIVE SESSION Upon a public majority vote of a quorum of the Local Fire Board, the Board may hold an executive session, which will not be open to the public, regarding any item listed on the agenda but only for the following purposes: (i) discussion or consideration of records exempt by law from public inspection (A.R.S. §38-431.03(A)(2)); (ii) discussion or consultation for legal advice with the Board's attorneys (A.R.S. §38-431.03(A)(3)); The Board voted to adjourn open session and go into Executive Session in order to review confidential medical records and to receive legal advice from the Board's attorney at 9:38 a.m. Prior to Executive Session discussion began, Police Office Jarod Behrens exited the conference room. Motioned by Board Member Paul Morales, seconded by Board Member Anthony Love AYE: Board Member Kevin Phelps Board Member Charles Erickson Board Member Paul Morales Board Member Anthony Love Other: Mayor Jerry Weiers (ABSENT) Passed During Executive Session the Board reviewed the Application for Accidental Disability Retirement from the Public Safety Personnel Retirement System (PSPRS) submitted by Kristina Tellez, former Fire Captain, along with the Independent Medical Examination report. 7. ADJOURN EXECUTIVE SESSION AND RECONVENE IN OPEN SESSION The Board reconvened in open session at 9:50 a.m. Officer Behrens returned to the conference room. 8. CONSIDERATION AND POSSIBLE VOTE ON EXECUTIVE SESSION ITEMS Mr. Brown stated that there are 8 (eight) statutory questions that need to be discussed and answered by the Local Board in regard to the Application for Accidental Disability Retirement submitted by Kristina Tellez, former Fire Captain. Mr. Brown read each question and the Board answered each question. 1. Did the employee file the application after the disabling incident, or within one (1) year of ceasing to be an employee? The Board unanimously agreed that the answer is 'yes'. 2. Did, or will, the employee terminate by reason of disability? The Board unanimously agreed that the answer is 'yes.' 3. Did employment terminate based on a disciplinary issue? The Board unanimously agreed that the answer is 'no.' 4. If the member's period of DROP has ended, if applicable, did (or will) the employee terminated by reason of disability? The Board unanimously agreed that the answer is 'yes'. 5. Is the employee still working a position within their job classification that the Local Board considers a reasonable range of duties? The Board unanimously agreed that the answer is 'no'. 6. Has the employee refused a job within their job classification that the Local Board considers a reasonable range of duties position? The Board unanimously agreed that the answer is 'no'. 7. Did the injury or condition occur prior to the current PSPRS membership date? The Board unanimously agreed that the answer is 'no'. 8. Was the injury or condition the result of an event incurred during the performance of the employee's duty? The Board unanimously agreed that the answer is 'yes'. Mr. Brown stated that here are also 3 (three) statutory questions that the Board must consider and vote on. Mr. Brown read the following questions. Does Ms. Tellez have a physical or mental condition which totally and permanently prevents her from performing a reasonable range of duties within his job classification? (A.R.S.§38-842.1) The Board unanimously answered 'yes'. Was the disabling condition or injury incurred in the performance of the Claimant's duty as a Fire Captain? (A.R.S. §38-842.1) The Board unanimously answered 'yes'. Does the member's disability result from a physical or mental condition or injury that existed or occurred prior to the Claimant's date of membership into the PSPRS? (A.R.S. §38 844.D.3) The Board unanimously answered 'no'. Based on the medical records and the IME report, the Board voted to approve the Application for Accidental Disability Retirement from the Public Safety Personnel Retirement System (PSPRS) submitted by former Fire Captain Kristina Tellez. Motioned by Board Member Paul Morales, seconded by Board Member Anthony Love AYE: Board Member Kevin Phelps Board Member Charles Erickson Board Member Paul Morales Board Member Anthony Love Other: Mayor Jerry Weiers (ABSENT) Passed 9. BOARD COMMENTS AND SUGGESTIONS There were no Board comments or suggestions. 10. NEXT MEETING The next regular meeting of the Public Safety Personnel Retirement System Local Fire Board will be held on November 18, 2020 at 9:30 a.m., in the HR Training Room, located at 5850 W. Glendale Ave., Glendale, Arizona, 85301. 11. ADJOURN THE LOCAL FIRE BOARD MEETING Chair Erickson adjourned the meeting at 9:55 a.m. The Public Safety Personnel Retirement System Local Fire Board meeting minutes of October 28, 2020 were submitted and approved this 16th day of December 2020. /s/Jim Brown Jim Brown Recording Secretary