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HomeMy WebLinkAboutMinutes - Minutes - City Council - Meeting Date: 12/8/2020 (3)City of Glendale 5850 West Glendale Avenue Glendale, AZ 85301 Glendale A R I Z O N A Meeting '-"VIl inutes Tuesday, December 8, 2020 12:30 P.M. Workshop Meeting Civic Center City Council Mayor Jerry Weiers Vice Mayor Ray Malnar Councilmember Jamie Aldama Councilmember Joyce Clark Councilmember Ian Hugh Councilmember Lauren Tolmachoff Councilmember Bart Turner CALL TO ORDER ROLL CALL Present: Mayor Jerry Weiers Vice Mayor Ray Malnar Councilmember Jamie Aldama Councilmember Joyce Clark Councilmember Ian Hugh Councilmember Lauren Tolmachoff Absent: Councilmember Bart Turner Also Present: Kevin Phelps, City Manager Michael Bailey, City Attorney Julie K. Bower, City Clerk Vicki Rios, Assistant City Manager Jack Friedline, Assistant City Manager Councilmember Turner arrived after the roll was called. Councilmember Aldama attended the meeting telephonically. WORKSHOP SESSION 1, PROPOSED 2021 LEGISLATIVE AGENDA Presented by: Ryan Lee, Intergovernmental Programs Manager Brent Stoddard, Deputy City Manager Ms. Bower read the item by title. Mr. Stoddard requested Council consideration of the legislative agenda for the new session. Mr. Lee presented the Legislative Agenda for 2021. The legislative priorities were: • Fiscal Sustainability • Economic Development • Land Use Planning • Military Preservation • Neighborhoods • Public Safety • Transportation • Water Ms. Rios said the City was exploring legislation that would grant city councils the authority to hold a bond repurpose election. Councilmember Turner asked if there was a negative impact on obtaining additional authorization. Ms. Rios said there was no negative impact to the City. Councilmember Turner said a bond election was necessary for voters to authorize the r..ity rminnil MPatinn Miniitac - naramhar R M90 Pane 7 of 7 repurposed bonds. Ms. Rios said that was correct. Mayor Weiers said the City had a maximum capacity for certain bonds. Ms. Rios said that was correct. The bonds did not count towards capacity since the bonds were never issued or used for the specific projects. Mayor Weiers asked if there was a mechanism in the bill to avoid holding false capacity. Mr. Lee said although it was not introduced into legislation, it had been discussed. Mayor Weiers said the voters still needed to vote on any changes. Mr. Lee said that was correct. Mayor Weiers said unused bond capacity did not impact the City's bond rating. Ms. Rios said it had no impact on the rating. Vice Mayor Malnar asked if the $400 million surplus was from the current fiscal year. Mr. Lee said that was correct. Vice Mayor Malnar asked what the surplus was from previous years. Mr. Lee said the previous year had a $400 million surplus. He would get clarification on the end balance from the State. Vice Mayor Malnar assumed it was close to $1 billion in overall surplus. Mr. Lee said there was $1 billion in the State's "rainy day" fund. An additional $400 million surplus was anticipated but was paused due to COVID. He would obtain the anticipated FY21 end balance from the State. Vice Mayor Malnar asked if the surplus included unspent COVID funds. Mr. Lee said the $400 million surplus was revenue and did not include COVID funds. Vice Mayor Malnar wanted to know if there were surplus funds and if the City could anticipate additional funding. Councilmember Clark asked if there was any discussion at the Legislature regarding tax increment financing (TIF) funding. Mr. Lee said there was no appetite within the Legislature for TIF funding. Mayor Weiers confirmed consensus for the 2021 Legislative Agenda. 2. COMMUNITY PLANNING & DEVELOPMENT GRANT ALLOCATION RECOMMENDATIONS Presented by: Jean Moreno, Director, Community Services Matthew Hess, Administrator, Community Revitalization Cifv Cniinril Maatinn Mini tac - IlaramhPr R Bron Pana 3 of 7 Ms. Bower read the item by title. Ms. Moreno presented recommendations for allocations of grant funds from the Community Development Advisory Committee (CDAC). She explained the next steps to adopt or amend an Annual Action Plan. Councilmember Clark asked for clarification on the proposal. Ms. Moreno explained the program was anticipated to last three years. There was reluctance on the part of landlords to participate in programs. She explained how staff planned to identify strategies to bridge the gap to obtain affordable housing. Councilmember Clark said the program encouraged landlords to convert units into affordable housing. Ms. Moreno clarified it was to participate in programs such as the Housing Choice Voucher Program and knowing the benefits of participation. Councilmember Tolmachoff asked if the program funded additional beds in shelters and if a third -party was administering the program. Ms. Moreno said the services were currently administered through individual service contracts. It was hoped by narrowing down service providers through the award of a Master Services Agreement, it would create flexibility. Councilmember Tolmachoff asked if other operations would be moved into the Master Services Agreement. Ms. Moreno said for FY 21-22, the $200,000 in Emergency Shelter Grant (ESG) funds would be include with the additional Cares Act funds under the Master Services Agreement unless Council wanted the funds to remain separate. Bundling the funds allowed for program flexibility. Councilmember Tolmachoff asked how the data would be measured. Ms. Moreno said the expected outcomes would be defined with the contract recipient. The process engaged active contract management and continuous communication with the contract recipient throughout the life of the contract. Councilmember Clark had concerns about using the Master Services Agreement method. She asked if it would be used for the standard $200,000 allocation. Ms. Moreno said there were benefits in using the strategy with smaller funding amounts. Councilmember Clark requested information on which method was more cost effective. Councilmember Turner asked why the current providers were not used to provide funding faster to the community. Ms. Moreno said staff had concerns with service delivery. Work had already begun on a scope of work to move the process forward quickly. Councilmember Turner was concerned about the time period for making the funds available to the community. Councilmember Tolmachoff agreed with Councilmember Turner. She asked if some of the City C:nimril Maatinn Minidac - naramhar R 2n90 Pana 4 of 7 funding could be utilized immediately while the proposed process was being put into place. Ms. Moreno said the ESG funding had to be used to address homelessness. A portion could be used for rapid rehousing and eviction prevention if additional requirements were met. Approximately $4.5 million had been disbursed into the community in twelve weeks. The ESG COVID funding administered through the Community Action Program (CAP) could be done with Council direction. Councilmember Tolmachoff wanted funds to be moved into the eviction prevention program until the new program was ready. Ms. Moreno said staff had concerns about using ESG funding versus other Community Development Block Grant (CDBG) funding sources because of the requirements. Councilmember Tolmachoff asked if any other city had used a similar agreement to speed up the process. Ms. Moreno was not aware of any. Other West Valley cities were interested to see the language used in the agreement to possibly link to the agreement. Councilmember Clark suggested approval of the program with establishment of a contingency amount from another funding source to supplement eviction prevention. Mayor Weiers agreed with having funds set aside. Councilmember Turner was in favor of authorizing up to $3,271,698.00 and allowing the funds to be utilized before the program was set, if needed. Mayor Weiers asked for an example of the technology partnership with schools. Ms. Moreno said the objective was to obtain partnerships with organizations to assist low- to moderate -income families with obtaining internet service. Councilmember Clark supported mobile hot spots for internet connections. Ms. Moreno said the proposal was to provide a device and pay for a 12 -month service subscription. Councilmember Clark asked what the device was. Ms. Moreno said the proposal was not to provide a device such as a laptop or desktop computer, but a device that would provide the hotspot internet connection. Kirsten Morgan, Mayor's Chief of Staff, said a Glendale school had received a grant from Verizon Wireless to provide tablets and hotspot service to students in fourth to eighth grade. The school's principal had offered to assist other districts with applying for the grant. Mayor Weiers asked for the total amount awarded. Ms. Morgan said two schools were awarded grants but could not recall the schools' names. Teachers and aides also received tablets and hotspots for a total grant of $500,000. Ms. Moreno said service was required to assist 70% of low- to moderate -income families. Mayor Weiers confirmed consensus for the recommendations with the caveat that the f :itv Cni innil Maatinn Mini item - flaramhar R 9090 Pana 5 of 7 homeless strategy have the authority to move funds if needed. CITY MANAGER'S REPORT Mr. Phelps reported the 2021 Chocolate Experience event had been cancelled due to CDC trendlines related to COVID. He clarified that the figure of 9,800 new cases was over a three-day period. The seven-day average was 3,457 cases which exceeded the previous high. Mr. Phelps said the Arrowhead Volvo dealership officially opened on December 7, 2020. Work at the adjacent site for the new Arrowhead Jaguar and Range Rover dealership was on track to open in February 2021. Mr. Phelps said Development Services and Building Safety had implemented a new application called WaitWhile which allowed customers to be notified of a time slot to meet with staff. Mr. Phelps reported the decision had been made by a developer not to pursue a Revitalization District. Mr. Phelps reported an out-of-state developer would submit plans for a proposed project for 1.9 million square feet of development space on the 303 Loop. CITY ATTORNEY'S REPORT No report COUNCIL ITEMS OF SPECIAL INTEREST None MOTION AND CALL TO ENTER INTO EXECUTIVE SESSION A motion was made by Councilmember Bart Turner, seconded by Councilmember Ian Hugh to hold an executive session. AYE: Mayor Jerry Weiers Vice Mayor Ray Malnar Councilmember Jamie Aldama Councilmember Joyce Clark Councilmember Ian Hugh Councilmember Lauren Tolmachoff Councilmember Bart Turner Passed EXECUTIVE SESSION Council met in executive session at 2:17 p.m. for: • Discussion/consultation with the City Attorney and City Manager to receive an update, to consider its position, and to provide instruction/direction to the City Attorney and City Manager regarding Glendale's position in connection with a contract relating to City -owned property in the area of 47th Avenue and Glendale Avenue pursuant to A.R.S. §§ 38-431.03 (A)(3)(4)(7): and • Discussion/consultation with the City Attorney and City Manager to receive an update, to rity Cniinnil Maatinn Mini rtes - f)ecemher A 9070 Pane A of 7 consider its position, and to provide instruction/direction to the City Attorney and City Manager regarding Glendale's position in connection with a contract relating to property in the area of Cotton Lane and Glendale Avenue pursuant to A.R.S. §§ 38-431.03 (A)(3)(4)(7); and • Discussion and consultation with the City Attorney and City Manager to receive an update, consider its position and provide instruction and direction to the City Attorney and City Manager regarding Glendale's position in connection with agreements associated with the Arena and the Hockey Team pursuant to A.R.S. § 38-431.03(A)(3)(4)(7); and • The City Council will meet with the City Attorney for legal advice, discussion and consultation regarding the City's position in pending or contemplated litigation, including settlement discussions conducted in order to avoid or resolve litigation pursuant to A.R.S. § 38-431.03(A)(3)(4); and • Discussion regarding appointments and matters relating to the following boards, commissions and other bodies pursuant to A.R.S. § 38-431.03(A)(3)(4) A motion was made by Councilmember Bart Turner, seconded by Councilmember Ian Hugh to adjourn the executive session. AYE: Mayor Jerry Weiers Vice Mayor Ray Malnar Councilmember Joyce Clark Councilmember Ian Hugh Councilmember Lauren Tolmachoff Councilmember Bart Turner Other: Councilmember Jamie Aldama (ABSENT) Passed Mayor Weiers adjourned the executive session at 3:57 p.m. ADJOURNMENT Mayor Weiers adjourned the meeting at 3:57 p.m. hereby certify that the foregoing minutes are a true and correct copy of the minutes of the meeting of the Glendale City Council of Glendale, Arizona, held on the 8th day of December, 2020. 1 further certify that the meeting was duly called and held and that a quorum was present. Dated this 30th day of December, 2020, Julie K. Bower, MMC, City Clerk City C:niinn l Maafinn MinirtPc - f)aramhar R 909n Pana 7 of 7