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HomeMy WebLinkAboutMinutes - Minutes - Government Services Committee - Meeting Date: 10/6/2020Glendale A R I Z O N A MINUTES GOVERNMENT SERVICES COMMITTEE CITY HALL COUNCIL CONFERENCE ROOM 5850 W. GLENDALE AVE. GLENDALE, ARIZONA 85301 OCTOBER 6, 2020 2:00 P.M. 1. CALL TO ORDER Councilmember Aldama called the meeting to order at 2:00 p.m. 2. ROLL CALL Present: Chair Jamie Aldama Councilmember Ian Hugh Councilmember Bart Turner Also Present: Julie K. Bower, City Clerk 3. CITIZEN COMMENTS None 4. APPROVAL OF THE MINUTES 1. Approval of the minutes of the August 4, 2020 Government Services Committee meeting Motioned by Councilmember Bart Turner, seconded by Councilmember Ian Hugh to approve the minutes of the August 4, 2020 Government Services Committee meeting. AYE: Chair Jamie Aldama Councilmember Ian Hugh Councilmember Bart Turner Passed 5. RESIGNATIONS Government Services Committee Meeting Minutes - October 6, 2020 Page 1 of 4 Ms. Bower reported the following resignations: Erminie Zarra, Mayoral, Board of Adjustment, effective October 5, 2020 Larry Sandigo, At Large, Judicial Selection Advisory Board, effective August 27, 2020 Alan Berta, At Large, Industrial Development Authority, effective September 1, 2020 Diane McCarthy, At Large, Industrial Development Authority, effective September 2, 2020 Jon Davis, Teen/Barrel, Library Advisory Board, effective September 21, 2020 Ana Botello, At Large, Judicial Selection Advisory Board, effective September 25, 2020 6. NEW BUSINESS 1. Consideration of Human Relations Commission Recommendations Ms. Bower said the Government Services Committee (GSC) had forwarded a recommendation to the Human Relations Commission (HRC) regarding the development of a lecture series exploring the City's cultural heritage. The HRC had not acted on the recommendation but had forwarded the following recommendations to the GSC: • Include a description of the HRC and contact information for the staff liaison on social media and City website • Provide the HRC with an electronic platform for the HRC to engage with Glendale residents After discussion, the GSC found that the information regarding the HRC and its staff liaison was currently available on the City's Board and Commission webpage. The GSC found that creating an interactive platform for the HRC could lead to open meeting violations. The GSC did not support either recommendation. Councilmember Aldama was disappointed that the HRC had not acted on the GSC's lecture series recommendation. It was a missed opportunity. The series could be recorded and provided to Glendale schools. Councilmember Turner said the HRC could have worked with the Historical Society and other groups on the project. Councilmember Hugh said it seemed the commission had been created without a clear purpose. It was an awkward commission. Councilmember Aldama reviewed the role of the HRC and said the GSC's request for a lecture series fell within the role. He wanted to send the request back to the HRC and explain it fell within the Commission's role. Councilmember Hugh agreed. Councilmember Turner said the Commission's role was to recommend. The GSC could send back the cultural roots concept and ask for a recommendation. If the HRC determined it was worthwhile, it could be taken to the full Council for consideration. There was consensus to forward a request to the HRC to consider: • If the City should establish a lecture series or something similar regarding Glendale's cultural heritage • Research what other communities were doing to promote cultural awareness • Other recommendations that would fulfill the Commission's role of supporting cultural awareness and unity in the community Government Services Committee Meeting Minutes - October 6, 2020 Page 2 of 4 2. Discussion regarding visits to board and commission meetings by members of the Government Services Committee Ms. Bower said the GSC was planning to visit a meeting of each board and commission. Because of the current situation, meetings were being vacated or virtual meetings were being held. The Clerk's Office Management Assistant, Marcela Moreno, had suggested that the GSC invite all board and commission members to attend a Zoom meeting with members of the GSC. Each GSC member could host a meeting and invite members of select boards and commissions. Everyone could attend remotely, and the Clerk's Office would post notices of quorum for each board and commission. Councilmember Aldama suggested that one meeting be held with all three members of the GSC hosting. Each member could present a topic. Councilmember Turner suggested recording the meeting so that it could be available for members who were unable to attend. The consensus was to proceed with a Zoom meeting. 7. MOTION TO ENTER INTO EXECUTIVE SESSION Motioned by Councilmember Ian Hugh, seconded by Councilmember Bart Turner to hold an executive session. AYE: Chair Jamie Aldama Councilmember Ian Hugh Councilmember Bart Turner Passed 8. EXECUTIVE SESSION The Committee entered into executive session at 2:33 p.m. for discussion and consideration of appointments to various boards and commissions and other bodies pursuant to A.R.S. 38-431.03(A)(1). 9. NEXT MEETING Ms. Bower said the next regular meeting of the GSC was scheduled for Tuesday, November 3rd, which was Election Day. She asked if the members wanted to reschedule the meeting. The consensus was to vacate the November 3rd date and leave the date to be determined if there was business to conduct. Government Services Committee Meeting Minutes - October 6, 2020 Page 3 of 4 10. ADJOURNMENT Councilmember Aldama adjourned the meeting at 2:50 p.m. The Government Services Committee meeting minutes of October 6, 2020 were submitted and approved this 1st day of December, 2020. 9liek. Bower, MMC y Clerk Government Services Committee Meeting Minutes - October 6, 2020 Page 4 of 4