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HomeMy WebLinkAboutMinutes - Minutes - Aviation Advisory Commission - Meeting Date: 9/16/2020Glendale A R I Z O N A MINUTES AVIATION ADVISORY COMMISSION GLENDALE MUNICIPAL AIRPORT 6801 N. GLEN HARBOR BLVD. GLENDALE, ARIZONA 85307 AIRPORT CONFERENCE ROOM SEPTEMBER 16, 2020 6:00 P.M. 1. CALL TO ORDER 2. ROLL CALL Present: Chair Larry Rovey Vice Chair Quentin Tolby Commissioner Terry Aramian Commissioner Bill Eikost Commissioner Michael Portik Commissioner Bud Zomok Absent: Commissioner Tim Topliff Also Present: Carl Newman, Airport Administrator Roxanne Alexander, Management Assistant Trevor Ebersole, Transportation Director Jim Gruber, Assistant City Attorney Attendees: John Padilla, Luke Air Force Base 3. CITIZEN COMMENTS No citizens were present on the Zoom call and no emails from the public were received. 4. APPROVAL OF THE MINUTES a. Aviation Advisory Commission Minutes of August 19, 2020. Motion by Commissioner Zomok, second by Commissioner Portik, to approve the August 19, 2020 Commission meeting minutes as written. The motion carried 4 — 0. (Commissioners Aramian and Eikost were not yet present.) 5. AIRPORT BUSINESS Mr. Newman announced that former Assistant City Attorney Kurt Christianson has been selected as the City Attorney for the Town of Sedona and Mr. Jim Gruber is Mr. Christianson's replacement. Mr. Gruber shared a brief background of himself. Mr. Ebersole thanked all Commissioners for participating in the meeting. (Commissioners Aramian and Eikost joined the meeting during this agenda item.) a. Aviation Advisory Commission Bylaws Review and Update. Mr. Newman displayed a draft of the Bylaws of the Aviation Advisory Commission from 2013, which were unsigned. Mr. Newman noted that the City Clerk has the last signed Bylaws on file, which were signed in 1992. Commissioner Zomok asked if quorum could be based on the number of filled positions, instead of total Commission positions including vacancies. Commissioner Zomok noted that it can be a challenge to fill a Commission seat, which ultimately impacts achievement of quorum. Mr. Gruber stated that he has researched this question for another Commission and will look back at his previous opinion. Mr. Newman commented that the Bylaws were drafted by the Commission and believed the Commission could make adjustments as it sees fit. Commissioner Zomok agreed with Mr. Newman, citing the Amendment Section in the Bylaws. Mr. Gruber stated that, in looking back at his previous opinion, there is no consensus on the opinion of vacancies and quorum, and he had recommended the other Commission continue its current practice. Mr. Gruber had not found any definitive rule in Arizona. Mr. Gruber stated that unless there was something contradictory in the City Code, the Commission could most likely change the quorum requirement as it saw fit. Mr. Newman cited Section 7-33 of the ordinance which indicates that the Commission can establish Bylaws, which then go to Council for approval by motion and vote. Mr. Gruber commented that Council does have final vote, however, it would be fair for the Commission to propose a change to Council. Vice Chair Tolby asked if the Commission would like to ponder the matter further and place it on a future agenda. Chair Rovey commented that the Commission has had a problem in the past with vacancies and would like to see the change move forward. Chair Rovey agreed that the matter could be put for action on a future agenda. Chair Rovey suggested that staff prepare the new language regarding quorum for the Bylaws. Commissioner Portik noted that the Bylaws state that the regular Commission meetings are to be held at 7:00 p.m. on the second Wednesday of the month; however, they are actually held at 6:00 p.m. on the third Wednesday of the month. Vice Chair Tolby agreed that this should be cleaned up in the Bylaws as well. 6. STAFF REPORT Mr. Newman provided the staff report. Highlights included the following: AIRPORT FINANCIAL UPDATE: • Airport Financial Update —16.66% of Fiscal Year through August 2020 • Projected Annual Revenue - $972,322 • Revenue YTD — $119,942.52 or 12.3% of budget • Annual Operating Budget - $972,322 • Expenses YTD - $113,502.83 or 11.9% of budget • July 2020 Aircraft Operations: 5,861 • Approximately 13% below August 2019 • 61,925 for Calendar Year 2020; which is a 1.7% decrease compared to CY2019 • Comparison to other local general Aviation Airports was provided on a chart. • Mr. Newman displayed Airport metrics charts through July 2020. GENERAL AIRPORT UPDATES • Airport Projects and Outreach • Dibble Engineering has begun design of the Taxiway Alpha Mill and Overlay project. Geotechnical, archeology, and biology surveys are complete. The Categorical Exclusion was submitted to the FAA for review and processing in July. Mr. Newman will submit the 30% plans to the FAA and ADOT on September 28, 2020. The project is on target for design completion by February 18, 2021 and completion of the bid process by March 25, 2021. As a reminder, the design and construction of the project will be funded mostly by FAA and ADOT grants. • FAA and ADOT Grants and Actions • The Airport Capital Improvement Plan (ACIP) was submitted to ADOT September 1, 2020. • Airport Issues and Events • One noise complaint was received in August. • Construction is proceeding on the Fox Hangar. The contractor has completed the foundation and poured the slab. The firm is currently erecting steel and they have topped out. The second floor is currently being constructed. • The Glendale Avenue Waterline and Force Main Project is progressing. The waterline and sewer work must take place before the roadway resurfacing and reconstruction project. The project is progressing well and the impact to the Airport has been negligible. In fact, the turn from Glendale Avenue to Glen Harbor has been easier because there is only one lane of traffic. • The Experimental Aircraft Association has expressed interest in Pad 16. Airport staff worked with the City of Glendale Procurement Division to issue an RFP on August 27th. The Pre -Offer Conference took place on September 9, 2020. Offers were received on September 16, 2020. • The ramp east of the Tower is in very poor condition. Staff intended to reconstruct the ramp next year using FAA and ADOT funds. However, the funding may now not be available for another four years. Crack seal and sealcoat will now be done on the area until funding becomes available. The work is scheduled for October 7th through the 10th. 7. Luke Air Force Base Airspace and Operations Mr. Padilla reported that there are over 100 F35s at LAFB. 8. COMMISSION COMMENTS AND SUGGESTIONS None. 9. FUTURE AGENDA ITEMS None proposed. 10. NEXT MEETING The next regular meeting of the Aviation Advisory Commission will be held on October 21, 2020 at 6:00 p.m., in the conference room on the second floor of the Airport terminal building, 6801 N. Glen Harbor Blvd., Glendale, Arizona, 85307. 11. ADJOURNMENT Chair Rovey adjourned the meeting at 6:39 p.m. The Aviation Advisory Commission Meeting minutes of September 16, 2020 were submitted and approved s 21st day of Octob 2020. Airport Administrator