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HomeMy WebLinkAboutMinutes - Minutes - Citizens Transportation Oversight Commission - Meeting Date: 9/3/2020Glendale A R I Z O N A MINUTES CITIZENS TRANSPORTATION OVERSIGHT COMMISSION VIRTUAL MEETING GLENDALE, ARIZONA 85301 SEPTEMBER 3, 2020 6:00 P.M. 1. CALL TO ORDER 2. ROLL CALL Roll call was conducted. Present: John Fernandes, Chair Jack Nylund, Vice Chair Chris Hauser, Commissioner Chuck Jared, Commissioner Marie Nesfield, Commissioner Jon Pickett, Commissioner Barbara Rose, Commissioner Christopher Sund, Commissioner Joan Young, Commissioner Also Present: Patrick Sage, Transportation Planner Purab Adabala, Transportation Planning Administrator Trevor Ebersole, Transportation Director Marilu Garcia Ramirez, Transportation Analyst Ashley Knudsen, Transportation Planner Javier Gurrola, Transportation Principal Engineer Jack Friedline, Assistant City Manager Vicki Rios, Assistant City Manager Lisette Camacho, Budget & Finance Director Don Bessler, Engineering Jim Burke, Parks and Recreation & Special Events Director Michelle Woytenko, Field Operations Director 3. APPROVAL OF THE AGENDA - WITHDRAWALS AND CONTINUANCES ACTION BY CTOC: Approval of the agenda for the September 3, 2020 Citizens Transportation Oversight Commission as submitted. Commissioners Sund and Young were not yet present. Motioned by Vice Chair Jack Nylund, seconded by Commissioner Chuck Jared AYE: Chair John Fernandes Vice Chair Jack Nylund Commissioner Chris Hauser Commissioner Chuck Jared Commissioner Marie Nesfield Commissioner Jon Pickett Commissioner Barbara Rose Other: Commissioner Christopher Sund (ABSENT) Commissioner Joan Young (ABSENT) Passed 4. APPROVAL OF THE MINUTES ACTION BY CTOC: Approval of the minutes from August 6, 2020 Citizens Transportation Oversight Commission as written. Commissioners Sund and Young were not yet present. Motioned by Commissioner Chuck Jared, seconded by Commissioner Barbara Rose AYE: Vice Chair Jack Nylund Commissioner Chris Hauser Commissioner Chuck Jared Commissioner Marie Nesfield Commissioner Jon Pickett Commissioner Barbara Rose Other: Chair John Fernandes (ABSTAIN) Commissioner Christopher Sund (ABSENT) Commissioner Joan Young (ABSENT) Passed 5. CITIZEN COMMENTS None. 6. GLENDALE GENERAL OBLIGATION BOND ELECTION Ms. Rios gave a presentation on the November 3, 2020 Bond Election. Ms. Rios stated that the purpose of this evening's presentation was to provide information only, as by law, staff cannot advocate for or against the issue or provide an opinion. Ms. Rios' presentation included the following information: . $187.9 Million Bond 2020 Snapshot • General Obligation Bonds • Property Tax • Primary Levy • Secondary Levy • Secondary Property Tax History • 2020 Bond Election Disclosures • Interest Rates • Estimated Annual Tax Impact • Full G.O. Bond Program • Current debt outstanding is $100.4 million • Plans to issue $200 million in new G.O. debt over 10 years • $178 million in new voter authorization being requested in the bond election Ms. Rios concluded her presentation. Vice Chair Nylund asked if the City would pay off the existing bonds in full or use a bond with a different rate to pay off the notes. Ms. Rios replied that the bonds will be totally paid off. Commissioner Nesfield asked if the voters would know the bond interest rate before the vote. Ms. Rios explained that the ballot language states that the maximum interest rate will be 8% and staff will not know the actual interest rate until the bonds are issued. Ms. Rios noted that currently, bonds are around 1 % and staff will modify the plan if rates increase. Ms. Rios stated that as long as interest rates are not higher than 3.5%, the City can afford all projects in the plan. Commissioner Pickett asked if the 1 % projected growth rate was a combination of residential and commercial. Ms. Rios replied in the positive, stated that this was based on a ten-year history, and that it was more likely a conservative number. Due to technology issues, Ms. Camacho was unable to play four promotional videos on the Bond Election, which detailed the proposed uses of bond funding for Parks and Recreation, Streets, Flood Control, and the Landfill. Links for the videos will be sent to the Commissioners via email. Ms. Camacho gave a detailed presentation on the proposed bond projects, which included the following information: • Parks and Recreation Capital Projects - $87.2 million • Streets Capital Projects - $81.5 million • Landfill Capital Projects - $9.9 million • Flood Control Capital Projects - $9.3 million Commissioner Pickett asked if there used to be a pool at O'Neil Park. Mr. Burke replied in the positive. Mr. Burke explained that the pool and pool house were demolished and filled in. Council has approved the new project, and design work of the splash pad is pending the bond election. Mr. Burke explained the difference between a splash pad and a pool. Vice Chair Nylund commented that a splash pad was more for younger kids and asked if there was any opportunity to replace the pool in that area. Mr. Burke replied that there were no plans for a pool in the O'Neil Park area; however, there is a plan for an aquatic center at Heroes Park in years six through ten of the bond program. Vice Chair Nylund asked if the plan was similar to what was at O'Neil Park or more like the pool at Union Hills. Mr. Burke replied that it would be similar to the Foothills Aquatic Center at Union Hills. Ms. Rios noted that Council will work with the residents in that area regarding plans for the center. Vice Chair Nylund asked if the bond would define the project plans stated this evening. Ms. Rios explained that the ballot language is more high level and the CIP provides information at the project level. Chair Fernandes expressed concern that the Heroes Park build -out is slated for six to ten years out and commented that the project has been delayed at least 25 years. Ms. Rios explained that Council decides on the timing of a project and the delay has been due to funding issues. Chair Fernandes stated that his children missed out on having the amenities at Heroes Park and he did not want to see other children miss out. Vice Chair Nylund inquired about the life expectancy of a landfill liner. Ms. Woytenko relayed a life expectancy of approximately 50 years. Ms. Woytenko said that the proposed liner was not a replacement liner, rather would be used to add capacity. Vice Chair Nylund asked if some user fees come from other municipalities. Ms. Woytenko replied in the positive and stated that other users subsidize the resident rates. Ms. Woytenko reported that Glendale residents pay $15/ton and non -Glendale residents pay $32/ton. Vice Chair Nylund asked if Glendale citizens knew they were getting a deal so they would support the bond. Ms. Rios explained that staff cannot advocate for the bond and say the citizens are getting a deal; staff can only provide information. Vice Chair Nylund asked if the elected officials could advocate for the bond. Ms. Rios replied in the positive; however, she stated that the officials could not use public resources to do so, such as City email, staff, and more. Ms. Rios commented that all that has been said at this presentation has been run past the City's legal department to ensure compliance with state law. Ms. Rios commented that there cannot be any perception of influence in the presentation to citizens. Chair Fernandes stated that a Commissioner could write a letter to the Glendale Star. Ms. Rios agreed, but added that this would have to be done as a public citizen, not as a Commissioner. The agenda item was concluded. 7. PAVEMENT MANAGEMENT & RECONSTRUCTION PROGRAM UPDATE Mr. Gurrola gave an update on the Pavement Management Program (PMP) and Related Activities, which included the following information: • An explanation of current projects, including aerial maps and diagrams • Completed projects • FY2021 PMP Expenditures To Date Chair Fernandes inquired about the process of slurry seal in a cul-de-sac. Mr. Gurrola described the process. Vice Chair Nylund inquired about the department's staff count today versus a year ago. Mr. Gurrola replied that there is one supervisor and six staff positions of which three are filled and three that will be advertised to be filled. Vice Chair Nylund asked if the plastic slurry is composed of recycled materials. Mr. Gurrola explained that California is using plastic bottles for this type of slurry. Mr. Gurrola is in discussions with a contractor who uses this method; however the onus is on the contractor. Mr. Gurrola explained that the manufacturer has to certify that the product works and so does the contractor who will be putting it down. Mr. Gurrola relayed that one of the contractors is working on this method, but it takes time. Commissioner Pickett asked if the polymer -based slurry has replaced rubberized asphalt. Mr. Gurrola replied that the polymer does include rubber. Mr. Gurrola explained in general the material in slurry seals and seal coats. The agenda item was concluded. 8. GO PROGRAM AUDIT FY2018-2020 Ms. Garcia Ramirez gave a presentation on the GO Program audit for FY2018-20, which included the following information: . Process • Scope of Project • Financial Audit • Future Action Ms. Ramirez concluded her presentation. Vice Chair Nylund asked about the Audit Committee and how long it would be needed. Ms. Ramirez Garcia estimated five months to one year. Vice Chair Nylund asked if there was a CTOC representative on the Audit Committee in the past. Ms. Ramirez Garcia replied that Commissioner Nesfield had participated in the past. Commissioner Jared and Vice Chair Nylund volunteered to participate. Mr. Sage announced the formal Committee representative selection would be tabled this evening to allow for others to express their interest via email. 9. MANAGER'S REPORT Mr. Adabala gave the Manager's Report, which included the following: • Northern Parkway Updates • Regional Projects • Loop 101 / 1-10 Study • Loop 101: 75th Avenue to 1-17 • Glendale Transit Plan Status 10. COMMISSIONER UPDATES None. 11. FUTURE AGENDA ITEMS Vice Chair Nylund requested a presentation and discussion on the congestion along 75th Avenue, 59th Avenue, and 57th Avenue and improvements for resolution. 12. NEXT MEETING The next regular meeting of the Citizens Transportation Oversight Commission is scheduled for 1�—�October 1, 2020 at 6:00 p.m. ADJOURNMENT Q{hair Fernandes adjourned the meeting at 8:01 p.m. PatrickMge Recording Secretary