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HomeMy WebLinkAboutMinutes - Minutes - City Council - Meeting Date: 9/22/2020City of Glendale 5850 West Glendale Avenue Glendale, AZ 85301 Glendale A R I Z O N A Fleeting Minutes Tuesday, September 22, 2020 12:30 P.M. Workshop Meeting Civic Center City Council Mayor Jerry Weiers Vice Mayor Ray Malnar Councilmember Jamie Aldama Councilmember Joyce Clark Councilmember Ian Hugh Councilmember Lauren Tolmachoff Councilmember Bart Turner CALL TO ORDER Mayor Weiers called the meeting to order at 12:30 p.m. ROLL CALL Present: Mayor Jerry Weiers Vice Mayor Ray Malnar Councilmember Jamie Aldama Councilmember Joyce Clark Councilmember Ian Hugh Councilmember Lauren Tolmachoff Councilmember Bart Turner Also Present: Kevin Phelps, City Manager Michael Bailey, City Attorney Julie K. Bower, City Clerk Vicki Rios, Assistant City Manager Jack Friedline, Assistant City Manager WORKSHOP SESSION 1. PROPERTY OWNER PRESERVATION (POP) GRANT PROGRAM CONCEPT (Updated 9/17/20) Presented by: Jean Moreno, Director, Community Services Matthew Hess, Administrator, Community Revitalization Ms. Bower read the item by title. Ms. Moreno provided an overview of the proposed Property Owner Preservation Grant Program. If approved, $782,053 in Community Development Block Grant (CDBG) funding would be allocated to the program. She requested Council consensus to implement the Property Owner Preservation Grant Program. Mr. Hess provided information on the program. Councilmember Clark asked how long it would take to receive funds from the time of application. Ms. Moreno said the timeline was later in the presentation, but the goal was to have the funds expended by December. Councilmember Clark asked how many grants did staff anticipate handling with the funds in three months. Ms. Moreno said staff wanted to be sure Council wished to proceed with the program. Councilmember Clark asked how long staff anticipated it would take to get the program started. Ms. Moreno said after Council direction, the goal was to launch by the beginning of November. Councilmember Clark asked if temporary employees would be hired to assist with processing. Ms. Moreno said there was not a deadline to expend the funds. The December 31st date was when the federal moratorium expired. City Council Meeting Minutes - September 22, 2020 Page 2 of 7 Councilmember Clark was concerned about the manpower and time needed to verify information. Ms. Moreno said the original Action Plan included funds for administrative staff, but it had not been determined if additional staff was needed. Mayor Weiers did not want the City to be responsible for additional late fees. Councilmember Aldama asked if staff for the program was separate from staff working on the funds already being administered. Ms. Moreno said that was correct. The Community Action Program office would not be impacted. Councilmember Aldama asked if the new program was intended to be ongoing. Ms. Moreno said it was not part of the original discussion. Councilmember Clark requested a written report on the progress of the allocation of the $784,000 in funds by December 1 st. She also requested additional information on the status of the $4 million in original funding. Councilmember Tolmachoff asked for clarification on eligible properties. Ms. Moreno said with Council direction, the program could be defined for Glendale's needs. Councilmember Tolmachoff requested more information before consensus was given. She asked if there was a limit to the amount of funds given to each property owner. Mr. Hess said the application process would be similar to the Housing Choice Voucher (HCV) selection process to lessen the chances of that happening. Mayor Weiers wanted to include homes and apartments in the program. Ms. Moreno said it was not limited to multi -family housing. Councilmember Tolmachoff asked how property owners would know the funds were available. Ms. Moreno said staff would work with the Public Affairs team to create a marketing strategy. Councilmember Tolmachoff said it was important to give everyone a chance to apply. There needed to be a way to limit the number of application submissions per unit. Ms. Moreno said staff discussions included a cap on the total grant amount received for each property owner. Councilmember Clark asked if there were approximately 20,000 rental units within Glendale. Ms. Rios said the number of single-family unit rentals and apartment complexes were tracked. Those registered with the City would receive information on the program. Councilmember Clark was concerned about a lottery system for funding. Ms. Moreno said owners with multiple applications would only get one entry into the drawing. Staff was discussing the best way to limit the funds or entries. The goal was to help multiple tenants City Council Meeting Minutes - September 22, 2020 Page 3 of 7 with one application. Mr. Hess added the beneficiaries were the tenants at risk of being homeless. Mayor Weiers said the property owner was liable to lose the property and the tenants would be homeless. Councilmember Turner supported the program. If it was an alternative to the program already in existence, the focus should be on property owners of single-family homes that had less capacity to absorb the loss. He was concerned about the potential for fraud. He requested the item return to Council the first meeting in October to answer remaining questions and request authorization. Councilmember Tolmachoff wanted the program to focus on small -level investors. There was Council consensus to proceed. 2. COUNCIL ITEM OF SPECIAL INTEREST - SMALL CELL AND 5G TECHNOLOGY Presented by: Donald Bessler, PWLF, Chief Capital Improvement Officer Lisa Collins, Interim Development Services Director Ms. Bower read the item by title. Mr. Bessler provided an overview and update on the Glendale right-of-way small cell equipment and 5G technology which included: • Market reality • Regulatory hierarchy • Terminology • Permitting approach versus other cities • Frequently asked questions Councilmember Clark asked if the City was only able to regulate the height of a utility pole. Ms. Collins said that was correct. Councilmember Clark asked if a provider had the right to erect a utility pole on a street without any right-of-way. Ms. Collins said that was correct. Councilmember Clark asked for the radius of the light pole additions. Mr. Bessler did not have the information but would provide it to the Council. Councilmember Clark said it was important to know the radius so that poles would not be over -installed. She requested a future workshop to explain the good and bad of 5G components. Vice Mayor Malnar was concerned that the City had no authority on the placement of cell towers. It should be a legislative item for the State to review the regulatory policy again. He asked what radius was used when distributing notices to residents. Mr. Bessler said it was a 500 -foot radius. There was also a fiber component and more notices were distributed. City Council Meeting Minutes - September 22, 2020 Page 4 of 7 Vice Mayor Malnar asked if the City had regulatory authority for towers erected on private property. Mr. Bessler said as long as access was not taken from a public right-of-way, the City had no authority. Towers on private property would be subject to City zoning. Vice Mayor Malnar asked if the plans from various carriers could be provided regarding the number of high and low -frequency cell towers required to obtain full coverage. Mr. Bessler said it was proprietary information. Staff would do its best to obtain the information based on permits within the City. Vice Mayor Malnar asked what scientific studies were completed by the industry that showed 5G was safe for the human body. Councilmember Tolmachoff shared information from the Federal Communications Commission (FCC). The Information Technology and Communications (ITC) Committee and the National League of Cities (NLC) had tried to obtain a declaration on the safety of 5G. Councilmember Tolmachoff asked if the City could only incentivize carriers to disguise the large cell towers and if it was an administrative process. Ms. Collins said that was correct. Review of the facilities was an administrative process. Councilmember Tolmachoff asked if there was a way to make the light pole addition aesthetically pleasing. She supported waiving the $50 cost to incentivize carriers to change the appearance of the towers. Mr. Phelps recommended working with the League of Arizona Cities and Towns to facilitate a regional discussion on the issue. Councilmember Tolmachoff was also willing to work with the National League of Cities to begin discussions. CITY MANAGER'S REPORT Mr. Phelps said the Maricopa Association of Governments (MAG) had released a report regarding Luke Air Force Base. Mr. Phelps said staff and the Citizen Bond Committee had completed seven of the fifteen public meetings regarding bond education for the November election. The use of Facebook Live had been successful. Mr. Phelps said the City had been awarded a couple of Emmys by the Rocky Mountain Southwest Chapter of the National Academy of Television Arts and Sciences. CITY ATTORNEY'S REPORT No report City Council Meeting Minutes - September 22, 2020 Page 5 of 7 COUNCIL ITEMS OF SPECIAL INTEREST Councilmember Aldama requested a memo regarding dead trees and bushes in the downtown area and if there was a plan to replant. He asked that the information also be communicated to the Downtown Merchants Group. Councilmember Hugh requested the City Manager explore adding a second rapid response unit to the fire stations. Councilmember Tolmachoff asked that Councilmember Aldama's item include all City trees. Councilmember Tolmachoff requested a Council discussion regarding the adoption of a financial policy to remain within the existing debt ceiling. Councilmember Turner agreed with Councilmember Tolmachoff's item and to include information on property taxes. Vice Mayor Malnar agreed with Councilmember Tolmachoff's recommendation. MOTION AND CALL TO ENTER INTO EXECUTIVE SESSION A motion was made by Councilmember Jamie Aldama, seconded by Councilmember Lauren Tolmachoff to hold an executive session. AYE: Mayor Jerry Weiers Vice Mayor Ray Malnar Councilmember Jamie Aldama Councilmember Joyce Clark Councilmember Ian Hugh Councilmember Lauren Tolmachoff Councilmember Bart Turner Passed EXECUTIVE SESSION Council met in executive session at 2:31 p.m. for: Discussion/Consultation to consider its position, and to provide instruction/direction regarding the re -reappointment of the City Judge and discussion/consultation for legal advice with the City Attorney pursuant to A.R.S. §38-431.03(A)(1); and Discussion and or consultation, to consider its position, and to provide instruction/direction regarding the appointment of the Presiding City Judge and discussion/consultation for legal advice with the City Attorney pursuant to A.R.S. §38-431.03(A)(1)(3); and Discussion/consultation with the City Attorney and City Manager to receive an update, to consider its position, and to provide instruction/direction to the City Attorney and City Manager regarding Glendale's position in connection with pending litigation with Standard Construction, or in settlement discussions conducted in order to avoid or resolve litigation pursuant to A.R.S. §38-431.03 (A)(3)(4); and Discussion/consultation with the City Attorney and City Manager to receive an update, to City Council Meeting Minutes - September 22, 2020 Page 6 of 7 consider its position, and to provide instruction/direction to the City Attorney and City Manager regarding Glendale's position in connection with pending litigation with PSPRS, or in settlement discussions conducted in order to avoid or resolve litigation pursuant to A.R.S. §38-431.03 (A)(3)(4); and Discussion/consultation with the City Attorney and City Manager to receive an update, to consider its position, and to provide instruction/direction to the City Attorney and City Manager regarding Glendale's position in connection with pending litigation regarding Catlin Court, or in settlement discussions conducted in order to avoid or resolve litigation pursuant to A.R.S. §38-431.03 (A)(3)(4); and Discussion/consultation with the City Attorney and City Manager to receive an update, to consider its position, and to provide instruction/direction to the City Attorney and City Manager regarding Glendale's position in connection with a contract relating to City -owned property in the area of 47th Avenue and Glendale Avenue pursuant to A.R.S. §§ 38-431.03 (A)(3)(4)(7); and Discussion and consultation with the City Attorney and City Manager to receive an update, consider its position and provide instruction and direction to the City Attorney and City Manager regarding Glendale's position in connection with agreements associated with the Arena Manager pursuant to A.R.S. § 38-431.03(A)(3)(4)(7). A motion was made by Councilmember Bart Turner, seconded by Councilmember Ian Hugh to adjourn the executive session. AYE: Mayor Jerry Weiers Vice Mayor Ray Malnar Councilmember Jamie Aldama Councilmember Joyce Clark Councilmember Ian Hugh Councilmember Lauren Tolmachoff Councilmember Bart Turner Passed Mayor Weiers adjourned the executive session at 4:47 p.m. ADJOURNMENT Mayor Weiers adjourned the meeting at 4:47 p.m. I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the meeting of the Glendale City Council of Glendale, Arizona, held on the 22nd day of September, 2020. 1 further certify that the meeting was duly called and held and that a quorum was present. Dated this 5th day of October, 2020. u " K. Bower, MMC, City Clerk City Council Meeting Minutes - September 22, 2020 Page 7 of 7