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HomeMy WebLinkAboutMinutes - Minutes - Library Advisory Board - Meeting Date: 8/22/202001eltdal� A R I Z O N A MINUTES LIBRARY ADVISORY BOARD GLENDALE PUBLIC LIBRARY 5959 W. BROWN ST. GLENDALE, ARIZONA 85302 AUGUST 22, 2020 9:OOA.M. 1. CALL TO ORDER Chair Gary R. Johnson called the meeting to order at 9:00 a.m. 2. ROLL CALL Present: Gary Johnson, Chair Diane Kocur, Vice Chair Karen Aborne, Board Member Eva Ndavu, Board Member Timothy Ndavu, Board Member Haydee Kukowski, Board Member Absent: Calvin Carbello, Teen Also Present: Michael Beck, Chief Librarian Dawn Wasley, Library Administrator Kayla Martinez, Library Administrative Support Specialist 3. CITIZEN COMMENTS None. 4. APPROVAL OF THE MINUTES a. APPROVAL OF MARCH 11, 2020 MINUTES Vice Chair Kocur moved, Board Member Aborne made the second, to approve the March 11, 2020, Library Advisory Board meeting minutes as written. Motion carried 6-0. Motioned by Vice Chair Diane Kocur, seconded by Board Member Karen Aborne AYE: Chair Gary Johnson Vice Chair Diane Kocur Board Member Karen Aborne Board Member Eva Ndavu Board Member Timothy Ndavu Board Member Haydee Kukowski Passed 5. NEW BUSINESS a. FY2020-21 LIBRARY ADVISORY BOARD MEETING SCHEDULE Chief Librarian Beck presented a draft of the FY2020-21 meeting schedule to the Board for discussion. Vice Chair Kocur moved, Board Member Kukowski made the second, to approve the FY2020-21 meeting schedule as amended with the following changes: • November 11, 2020, would be rescheduled to take place on November 18, 2020, due to the Veterans Day holiday. Motion carried 6-0. Motioned by Vice Chair Diane Kocur, seconded by Board Member Haydee Kukowski AYE: Chair Gary Johnson Vice Chair Diane Kocur Board Member Karen Aborne Board Member Eva Ndavu Board Member Timothy Ndavu Board Member Haydee Kukowski Passed b. LIBRARY ADVISORY BOARD FY 2020-21 ACTION PLAN Chief Librarian Beck facilitated a discussion with the Library Advisory Board about its goals, direction and action plan for the upcoming FY2020-21 year. Chief Librarian Beck assisted the Board with establishing the action plan by asking the following questions: • What services or programs do you like most about the Glendale Public Library? • What services or programs do you feel needs to be improved? • What initiatives or services would you like to see the Library offer residents in the future? After further discussion, the Advisory Board agreed to modify the FY2019-2020 Action Plan to the following for the new FY2020-2021: 1. Increase awareness of library programs and services in partnership with other Glendale organizations and government agencies. 2. Increase community engagement in library programs. 3. Investigate the expansion of the IDEA Center to other locations including the expansion of business partnerships. 4. Advocate for the increase of library operating hours. Motioned by Vice Chair Diane Kocur, seconded by Board Member Karen Aborne AYE: Chair Gary Johnson Vice Chair Diane Kocur Board Member Karen Aborne Board Member Eva Ndavu Board Member Timothy Ndavu Board Member Haydee Kukowski Passed C. FY2020-21 LIBRARY BUDGET OVERVIEW Chief Librarian Beck gave the Board an overview of the approved FY 2020-21 Library budget and annual highlights. Highlights included the following: • Allocated additional funding to electronic resources in which there has been a 15% increase in circulation. • Started virtual programming at all branch locations. • Merged the equipment maintenance account and the technology account for streamlining purposes. Chair Johnson thanked Chief Librarian Beck for the budget overview. d. LIBRARY SERVICE UPDATES IN RESPONSE TO COVID-19 Chief Librarian Beck gave the Board an overview of the existing and innovative approach to library services in response to the current COVID-19 crisis. Highlights included the following: • An increase to Wi-Fi services to promote a seamless Wi-Fi capability once the library fully re -opens. • Shifting of collections in both the youth and adult areas. • Upgraded public seating. • Began virtually programs which allows reaching beyond the borders of the city. • Foothills drive-thru has about 600-700 visits a week. • Lobby services has about 3000 visits a week. • Social distancing and CDC guidelines have been put in place in response to the COVID-19 crisis. • New materials will be provided through lobby services. • Extended patron deadlines due to the crisis. • Auto -renewal is now available. • Ecards are now available. 6. CHIEF LIBRARIAN UPDATE a. Chief Librarian Beck updated the Board members of the following: • All five LSTA Grants that were submitted were Awarded, totaling over $60,000. • The new Community Services Director is Jean Moreno. • The Main Library skylight was resealed. • Continuing to market library services through the e -newsletter and website. • Kanopy and Culture Grams are two new resources that will offered to library patrons. • There will be an expansion of the Teachers Box Program. 7. BOARD MEMBER COMMENTS AND SUGGESTIONS Board Member Aborne welcomed the new members; she also asked about the status of the Library Advisory Board Heroes brick that was purchased and if there has been a banner placed on the west side of the Heroes library. Chief Librarian Beck informed Board Member Aborne that he will follow-up at the next meeting regarding both the brick and the banner. Chair Johnson welcomed the new Board Members. 8. NEXT MEETING The next regular meeting of the Library Advisory Board will be on September 9, 2020 at 6:00 p.m., in the Board Meeting Room of the Main Library, located at 5959 W. Brown St., Glendale, Arizona, 85302. 9. ADJOURNMENT Motioned by Vice Chair Diane Kocur, seconded by Board Member Karen Aborne AYE: Chair Gary Johnson Vice Chair Diane Kocur Board Member Karen Aborne Board Member Eva Ndavu Board Member Timothy Ndavu Board Member Haydee Kukowski Passed The Library Advisory Board meeting minutes of August 22, 2020 were submitted and approved this 9th day of S ptemb r, 2020. yl artinez Recording Secretary