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HomeMy WebLinkAboutMinutes - Minutes - Aviation Advisory Commission - Meeting Date: 8/19/2020Glendale A R I Z O N A MINUTES AVIATION ADVISORY COMMISSION GLENDALE MUNICIPAL AIRPORT 6801 N. GLEN HARBOR BLVD. GLENDALE, ARIZONA 85307 AIRPORT CONFERENCE ROOM AUGUST 19, 2020 6:00 P.M. 1. CALL TO ORDER The meeting was called to order at 6:00 p.m. 2. ROLL CALL Present: Chair Larry Rovey Vice Chair Quentin Tolby Commissioner Terry Aramian Commissioner Bill Eikost Commissioner Michael Portik Commissioner Tim Topliff Commissioner Bud Zomok 3. CITIZEN COMMENTS If citizens wish to speak on a matter concerning the Glendale Aviation Advisory Commission that is not on the printed agenda, please provide your comments via either email or voicemail. Please limit your comments to a period of three minutes or less. 4. APPROVAL OF THE MINUTES a. Aviation Advisory Commission Minutes of June 17, 2020 Motion by Commissioner Aramian, second by Vice Chair Tolby, to approve the June 17, 2020 Commission meeting minutes as written. The motion carried 7 — 0. 5. Airport Business a. Mr. Newman gave an update on revisions to the Airport Rules and Regulations, which included the following information: • The Rules and Regulations were last updated in 2014. • An updated draft was sent out to the tenant base. The comment period was extended to September 8, 2020 as some tenants may be out of town for the summer. • The meeting with the Glendale Hangar Association Presidents, originally scheduled for August 17 th, was rescheduled for September 21 st in order to accommodate the extended comment period. • The revised document incorporates the rulings from two judgments: o Glendale Airport Pilots Association v City of Glendale o Valley Aviation Services v City of Glendale Commissioner Aramian asked if any feedback has been received yet.Mr. Newman replied that some negative comments have been received regarding revisions to hangar rules.Mr. Newman explained that some people interpreted that the judgments mean that the City cannot conduct hangar inspections, however, this is incorrect. Mr. Newman introduced new Commissioner Portik, who shared a brief background of himself. Draft Airport Rules and Regulation. This item is for discussion. b. Lease agreement Pad 7. This item is for discussion and possible action. Mr. Newman gave a presentation on the proposed Lease Agreement for Pad 7, which included the following: • Pad 7 measures approximately 4,869 square feet and is at the south end of the Airport. • An aerial photo was displayed. • The pad is challenging to lease because of the height restrictions. The hangar height limitation of 15 feet, 3 inches is in place due to sight limitations on the tower. • The minimum rent the City will accept is 30 cents a square foot annually. • On July 16th, a Pre -Offer Conference was held. There was one attendee: Mr. Tim Gagnon. • The due date for offer submissions was July 27th, • One proposal was received. The proposal was from the Arizona Aviation Historic Group, which is headed by Mr. Gagnon. • An evaluation of the proposal was conducted on August 11 th by a panel comprised of Mr. Jim Gum, Mr. Joe Husband, and Ms. Jennifer Maples. The panel determined the offer was responsive to the RFP. • The group has plans to build a structure on the site which will be a 60 foot by 20 foot by 12 foot facility. • Plans for the structure include a library, conference area, computer station area, and a kitchenette. • The purpose of the structure is for the education, preservation, and restoration of aviation items. • The structure may be used for events in the future. • The annual rent will be $1,460.70 and will be adjusted every three years based on the CPI. • The term of the lease is 20 years. Chair Rovey asked if the organization proposing the lease has been in business for a long time or if it was a new start-up. Mr. Newman replied that it was a start-up venture. Commissioner Zomok inquired if the group had any anticipated traffic volume counts for the potential events. Mr. Newman replied that big crowds were not anticipated initially and large crowds would need approval from Airport management. Chair Rovey asked if the hangar would belong to the City if the tenant defaulted on the lease. Mr. Newman replied that if the City wanted the hangar, the City could retain the hangar, and if the City did not want the hangar, the tenant would have to remove the hangar. Motion by Commissioner Aramian, second by Commissioner Topliff, to recommend that City Council approve the lease for Pad 7, as described, to Arizona Aviation Historic Group. The motion carried 7 — 0. C. Glendale Municipal Airport Strategic Plan. This item is for discussion and possible action. Mr. Newman gave a report on the Airport Strategic Plan, which included the following details: • Dibble & Associates, the consultant, will assist with the plan. • The primary tasks will be to conduct a situational analysis, develop a mission, vision and values statement, and identify strengths, weaknesses, opportunities, and threats. • Goals and objectives for the next five years will be developed, as well as an implementation plan. • A working group will be established, which will include a combination of Airport staff and Transportation Department staff. • The consultant will interview key partners and players, including the City Manager, the Transportation Director, the Assistant City Manager, the Airport FBO, the Economic Development Department, and several Airport tenants, as well as others. • Key elements of the plan will focus on the development of the east side of the Airport and Airport financials. • The process will begin on August 31, 2020. • The Strategic Plan should be completed by December 30, 2020. • The Commission will have an opportunity to comment on the plan before it is finalized. Commissioner Aramian asked if any of the Commissioners needed to participate on the working group. Mr. Newman replied that this was an option, if desired.Commissioner Aramian and Commissioner Portik volunteered to participate on the working group. Commissioner Aramian stated that the Commission has been made aware of certain restrictions on the development of the east side of the Airport and those involved with the Strategic Plan need to be knowledgeable of the details.Mr. Newman assured that he has been having open discussions with the John F. Long group. d. Airport Metrics. This item is for discussion and possible action. Mr. Newman gave a presentation on Airport metrics for FY2020, which included charts and graphs on the following: • Monthly Revenue and Expenses • Number of Based Aircraft: 1 Q, 2Q, and 3Q • Monthly Airport Low Flying and Noise Complaints • Monthly Fuel Flowage in Gallons • Monthly Terminal Suite Rental Occupancy • Monthly Number of Transient Aircraft • Percent Hangar Occupancy Commissioner Portik inquired about the reason for the fuel spike in June 2020.Mr. Newman surmised this could be due to pent up demand but will research further and provide follow up. Mr. Newman announced that the Airport lost a tenant, Airgo, in June. Commissioner Zomok commented that seeing the trending of the metrics over time in the format presented is more valuable than seeing one month at a time.Chair Rovey concurred. Mr. Newman announced that, if all Commissioners were in agreement, he will present the metrics report monthly, beginning with the September meeting.All agreed. 6. STAFF REPORTS a. Mr. Newman provided the staff report. Highlights included the following: AIRPORT FINANCIAL UPDATE: o Airport Financial Update — 8.33% of Fiscal Year through July 2020 o Projected Annual Revenue - $972,322 • Revenue YTD — $43,059.49 or 4.4% of budget o Annual Operating Budget - $972,322 • Expenses YTD - $54,478.15 or 5.8% of budget AIRCRAFT OPERATIONS UPDATE o July 2020 Aircraft Operations: 5,600 o Approximately 11 % below July 2019 0 56,074 for Calendar Year 2020; which is flat compared to CY2019 GENERAL AIRPORT UPDATES • Airport Projects and Outreach o Dibble Engineering has begun design of the Taxiway Alpha Mill and Overlay project. Geotechnical, archeology, and biology surveys are complete. The project is on target for design completion by February 18, 2021 and completion of the bid process by March 25, 2021. As a reminder, the design and construction of the project will be funded mostly by FAA and ADOT grants. • FAA and ADOT Grants and Actions o Staff has submitted invoices for $47,361.33 of the $69,000.00 CARES grant. • Airport Issues and Events o No noise complaints were received in July. o Construction is proceeding on the Fox Hangar. The contractor has completed the foundation and poured the slab. The firm is currently erecting steel. o One of the Glendale tower staff tested positive for COVID-19 in July. The tower belongs to the City, so the City was responsible for sanitizing the building. The tower staff is limited, and the hours of operation were reduced until the staff member returned. o Mr. Newman attended a pre -construction meeting on July 15, 2020 for the Glendale Avenue Waterline and Force Main project. This is waterline and sewer work that must take place before the roadway resurfacing/reconstruction project. The work has begun. o The Experimental Aircraft Association has expressed interest in Pad 16. Airport staff will work with the City's Procurement Division to issue an RFP. o The ramp east of the tower is in very poor condition. Staff intended to reconstruct the ramp next year using FAA and ADOT funds. However, the funding may not be available for another four years. Crack seal and an overlay will now be done on the area until funding becomes available. Staff is working with the tenants to relocate aircraft prior to the project. o The Airport Administrative Office has re -opened to public access. Appropriate safety protocols are in place. The re -opening of the Airport Conference Room is uncertain. City leadership is working through issues associated with public gatherings and meeting space. 7. Luke Air Force Base Airspace and Operations No report. 8. COMMISSION COMMENTS AND SUGGESTIONS Commissioner Portik was appreciative of being part of the Commission and thanked Mr. Newman as well. 9. Future Agenda Items None proposed. 10. NEXT MEETING The next regular meeting of the Aviation Advisory Commission will be held on September 16, 2020 at 6:00 p.m., in the conference room on the second floor of the Airport terminal building, 6801 N. Glen Harbor Blvd., Glendale, Arizona, 85307. 11. ADJOURNMENT Chair Rovey adjourned the meeting at 7:06 p.m. The Aviation Advisory Commission Meeting minutes of August 19, 2020 were submitted and approved this 1 th day of September, 2020. Airport Administrator