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Home My WebLink AboutMinutes - Minutes - Citizens Transportation Oversight Commission - Meeting Date: 6/4/2020rte' G1E11Ca�� A R I Z O N A MINUTES CITIZENS TRANSPORTATION OVERSIGHT COMMISSION VIRTUAL MEETING GLENDALE, ARIZONA 86301 JUNE 4, 2020 6:00 P.M. 1. CALL TO ORDER Chair Fernandes called the meeting to order at 6:00 p.m. 2. ROLL CALL Roll call was facilitated. Chair Fernandes announced that Commissioner Fundis has resigned his seat after moving from the city. Chair Fernandes stated that there are two vacant seats on the commission. Present: John Fernandes, Chair Jack Nylund, Vice Chair Chris Hauser, Commissioner Chuck Jared, Commissioner Marie Nesfield, Commissioner Barbara Rose, Commissioner Joan Young, Commissioner Absent: Jon Pickett, Commissioner Christopher Sund, Commissioner Also Present: Trevor Ebersole, Transportation Director Purab Adabala, Transportation Planning Administrator Patrick Sage, Transportation Planner Marilu Garcia Ramirez, Transportation Analyst Ashley Knudsen, Transportation Planner Alan Galicia, Transportation Systems Administrator Stin Weber, ITS Supervisor April Wire, Maricopa County Department of Transportation (MCDOT) 3. APPROVAL OF THE AGENDA - WITHDRAWALS AND CONTINUANCES ACTION BY CTOC: Approval of the agenda for the June 4, 2020 Citizens Transportation Oversight Commission, as submitted. Motioned by Commissioner Chuck Jared, seconded by Commissioner Barbara Rose AYE: Chair John Fernandes Vice Chair Jack Nylund Commissioner Chris Hauser Commissioner Chuck Jared Commissioner Marie Nesfield Commissioner Barbara Rose Commissioner Joan Young Other: Commissioner Jon Pickett (ABSENT) Commissioner Christopher Sund (ABSENT) Passed 4. APPROVAL OF THE MINUTES ACTION BY CTOC: Approval of the agenda for the June 4, 2020 Citizens Transportation Oversight Commission, as submitted. Motioned by Commissioner Barbara Rose, seconded by Vice Chair Jack Nylund AYE: Chair John Fernandes Vice Chair Jack Nylund Commissioner Chris Hauser Commissioner Chuck Jared Commissioner Marie Nesfield Commissioner Barbara Rose Commissioner Joan Young Other: Commissioner Jon Pickett (ABSENT) Commissioner Christopher Sund (ABSENT) Passed 5. CITIZEN COMMENTS No public comments were submitted via email or voicemail. 6. 10 -YEAR TRANSPORTATION PROGRAM UPDATE Ms. Garcia Ramirez presented the 10 -Year Transportation Program Update, which included the following: • Updates • Revenue forecast revised • CARES Act grant was $1.06 M • Removed FY21 Transit supplemental requests, $683,835 • Fund balance allocation to Pavement Management Program (PMP) recommendation, $19 M • Transportation Sales Tax Contingency allocation to PMP Recommendation, $31 M • Fund Balance Policy at 10% for Sales tax • Budget Forecast — HURF and Budget Forecast — Transportation Sales Tax • Current PMP (FY 2021-2025) • Proposed PMP (FY 2021-2030) • Arterial Reconstruction Program (ARP) • Street Reconstruct Projects: List of 10 -Year Program Projects • Unfunded Needs • 5 -Year Project Timeline • Streets & Transit G.O. Bond Need Chair Fernandes asked if the plan was adjusted due to the stay-at-home requirements and the impact on sales tax. Ms. Garcia Ramirez replied that plan was more conservative based on the current economy. Vice Chair Nylund inquired about the aggressiveness of the revisions. Mr. Adabala explained the Finance Department provides the forecasting, which follows the forecasting of the League of Cities. Mr. Adabala stated that FY20-21 is estimated to be 10% lower than FY19-20 actuals. Chair Fernandes surmised the estimate should be a lot less. Mr. Adabala said that this could change, the revision was based on the past month, and there could be other opportunities for funding from future state and federal programs. Vice Chair Nylund inquired about bonding. Mr. Adabala stated that there is a Glendale Bond Committee going through the general obligation bond process, and they have already made a recommendation to Council. Mr. Adabala stated that Council would appreciate a recommendation regarding the Transportation Program. Chair Fernandes was uncomfortable as he was unsure how the figures were arrived at and this was a pretty quick review. Vice Chair Nylund commented that the budget did not look overly ambitious and staff has had to follow the direction of the Finance Department pretty closely. Vice Chair Nylund stated that if this is presented to Council, it should be done with the stipulation that the Program will be revisited on an annual basis, given the current climate. Mr. Adabala replied that this is the department's current practice. Mr. Adabala explained the process and general timing of Council review. Motioned by Commissioner Chris Hauser, seconded by Vice Chair Jack Nylund AYE: Chair John Fernandes Vice Chair Jack Nylund Commissioner Chris Hauser Commissioner Chuck Jared Commissioner Marie Nesfield Commissioner Barbara Rose Commissioner Joan Young Other: Commissioner Jon Pickett (ABSENT) Commissioner Christopher Sund (ABSENT) Passed 7. ITS/TSM PROJECT UPDATES Mr. Weber and Ms. Wire gave a presentation on FY21 Adaptive Signal Control Technology (ASCT) Projects, which included the following information: • Project Scopes • Project Rationale — Bell Road Phase 2 • Project Rationale — Olive Avenue / Dunlap Avenue • Budgets for Both Projects Chair Fernandes asked how the system could recognize bicycles, pedestrians, and vehicles. Mr. Weber replied recognition can be done by camera, radar detection, in ground loops, and magnetometers. Mr. Weber stated that a good solid upstream and downstream direction and advanced detection system is needed. Mr. Weber noted that some systems can provide turning movement counts. Mr. Weber explained that the City is not focusing on the lowest bidder for this system, rather who best meets the specifications. Chair Fernandes asked if this would be one system or a combination. Mr. Weber replied that there are two pieces: the ASCT and the detection system. Vice Chair Nylund asked about any other cities competing for funds for these projects. Ms. Wire believed that Goodyear and Gilbert were working on similar projects. Vice Chair Nylund inquired about maintenance costs. Ms. Wire replied that five years of maintenance support is included in the project scope request. Vice Chair Nylund commented on the tremendous opportunity for the City, given the low City grant match and complimented staff on a good job. Mr. Galicia announced that this project in Glendale is nationally known as Ms. Wire is presenting it to others in the country to show what Glendale's partnerships have accomplished. Ms. Wire reported that the project has received the 2019 ITS Innovative Project of the Year and the 2019 WTS Innovation Solutions Award, both Local and International. Commissioner Hauser inquired about the bid processes used for Bell Road Phase 1. Ms. Wire replied that for the ASCT an RFP process was used, and three total bids were received, and the detection system was put out as traditional low bid using prewritten technology specifications. Commissioner Hauser asked if new system would be compatible with the Emergency Truncation System. Mr. Weber replied in the positive and added that it will work with the Emergency Vehicle transponders. Vice Chair Nylund complimented staff on the effectiveness of these types of grant projects. Chair Fernandes agreed. The agenda item was concluded. 8. MANAGER'S REPORT Mr. Adabala gave the Manager's Report, which included the following: • Project Updates • Camelback Road Reconstruction — 43rd Ave to 51 st Ave • Thunderbird Park Bridge Repairs • 67th Ave: Glendale-Orangewood/Orangewood Ave • ADA Bus Stop Improvements • Deer Valley Wayfinding Signs • COVID — FTA Distributed CARES Funds • Other Department -related COVID Updates 9. COMMISSIONER UPDATES Chair Fernandes reported that he requested information from Mr. Sage regarding the design of the Maryland Avenue/91 st Avenue intersection, where travel through the intersection is prohibited for eastbound and westbound traffic. His concern stems from several citizens commenting about this restriction. Chair Fernandes informed the commission that the intersection was designed to prohibit those movements when the stadium and arena were originally constructed, because residents in the neighborhood east of 91st Avenue did not want event traffic driving through their neighborhood. Chair Fernandes discussed that he continues to provide the Pavement Management Program staff with locations where alligator crack repairs are desired in his neighborhood. Vice Chair Nylund stated that the new Deer Valley Road signage has been well received, people are grateful, it has made a difference, and traffic flows better. Vice Chair Nylund thanked staff for getting the sign installed. 10. FUTURE AGENDA ITEMS None. 11. NEXT MEETING The next regular meeting of the Citizens Transportation Oversight Commission is scheduled for July 2, 2020 at 6:00 p.m. 12. ADJ�RNMENT Chair iernandes adjourned the meeting at 7:40 p.m. The Cit ens T a 4portation Oversight Commission meeting minutes of June 4, 2020 were submitted and approve thi 2n jday of July, 2020. Patrick SageN Recording Se