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HomeMy WebLinkAboutMinutes - Minutes - Public Safety Personnel Retirement Boards - Meeting Date: 6/24/2020 (3)I-IC04 Glendale R I Z O N A MINUTES PUBLIC SAFETY PERSONNEL RETIREMENT SYSTEM LOCAL FIRE BOARD CITY HALL - HR TRAINING ROOM 5850 W. GLENDALE AVE. GLENDALE, ARIZONA 85301 JUNE 24, 2020 9:30 A.M. 1. CALL TO ORDER THE LOCAL FIRE BOARD Chair Charles Erickson called the meeting to order at 9:34 a.m. 2. ROLL CALL Present: Mayor & Board Member Jerry Weiers City Manager & Board Member Kevin Phelps Board Member & Chair Charles Erickson Fire Board Member Paul Morales, Fire Captain Fire Board Member Anthony Love, Fire Fighter Absent: None Staff Present: Jim Brown, Board Secretary & Director of Human Resources & Risk Mgmt. Vicki Moss, HR Benefits Administrator Kurt Christianson, Assistant City Attorney Ken Barnes, Assistant Fire Chief Charlotte Beadles, HR Specialist, Benefits Lisa Chill, Admin Support Supervisor, HR Other Attendees: Board Attorney Carrie O'Brien Court Reporter Donna Terrell Joshua Carroll, former Glendale Police Officer 3. CITIZEN COMMENTS There were no citizen comments. 4. APPROVAL OF THE MINUTES The Board approved the Public Safety Personnel Retirement System - Local Fire Board Minutes of May 27, 2020 Motioned by Board Member Anthony Love, seconded by Board Member Paul Morales AYE: Mayor Jerry Weiers Board Member Anthony Love Board Member Charles Erickson Board Member Paul Morales Board Member Kevin Phelps Passed 5. NEW BUSINESS A. Board Secretary Jim Brown read the pertinent information and the Board reviewed the Application for Enrollment into the Deferred Retirement Option Plan (D.R.O.P.) submitted by Danny Maxwell, Fire Captain. Danny Maxwell has 29.985 years of credited service. He elected to participate in the D.R.O.P. on June 30, 2020 and must terminate employment with the City of Glendale Fire Department on or before June 30, 2025. The Board voted to approve the application, Motioned by Board Member Anthony Love, seconded by Board Member Paul Morales AYE: Mayor Jerry Weiers Board Member Anthony Love Board Member Charles Erickson Board Member Paul Morales Board Member Kevin Phelps Passed B. Mr. Brown stated that the Application for Accidental Disability Retirement from the Public Safety Personnel Retirement System (PSPRS) and the medical records that had been submitted by Kristina Tellez, Fire Captain, would be reviewed by the Board during Executive Session. 6. EXECUTIVE SESSION Upon a public majority vote of a quorum of the Local Fire Board, the Board may hold an executive session, which will not be open to the public, regarding any item listed on the agenda but only for the following purposes: (i) discussion or consideration of records exempt by law from public inspection (A.R.S. § 38-431.03(A)(2)); (ii) discussion or consultation for legal advice with the Board's attorneys (A.R.S. § 38-431.03(A)(3)); The Board voted to adjourn open session and go into Executive Session in order to review confidential medical records and to receive legal advice from the Board's attorney at 9:37 a.m. Mr. Brown asked everyone that was not part of the Board or staff to step out of the conference room for Executive Session. Motioned by Mayor Jerry Weiers, seconded by Board Member Paul Morales AYE: Mayor Jerry Weiers Board Member Anthony Love Board Member Charles Erickson Board Member Paul Morales Board Member Kevin Phelps Passed A. During Executive Session, the Board reviewed and discussed the following: A. The Application for Accidental Disability Retirement from the Public Safety Personnel Retirement System (PSPRS) submitted by Kristina Tellez, Fire Captain, and the Application for Retirement from the DROP previously submitted by Captain Tellez that was approved by the Board on May 27, 2020. B. Medical Evaluations for twelve (12) new Fire Personnel: 1. Hunter Brown 2. Nicholas A. Caporrimo 3. Jesse Conklin 4. Rogelio Garcia 5. Jacob R. Matheson 6. Deshawn H. Ortmeier 7. Blake Phebus 8. Taylor Rowland 9. Andrew T. Saldana 10. Emilio A. Sanchez 11. Nicholas R. Vitale 12. Kevin Weis After Executive Session, all other attendees were invited back into the conference room. 7. ADJOURN EXECUTIVE SESSION AND RECONVENE IN OPEN SESSION The Board reconvened in open session at 9:55 a.m. 8. CONSIDERATION AND POSSIBLE VOTE ON EXECUTIVE SESSION ITEMS A. Mr. Brown read the background regarding Captain Tellez. An Application for Retirement from the DROP was previously submitted by Captain Tellez, as she was required to terminate employment by June 30, 2020. That application was approved by the Board on May 27, 2020. On May 26, 2020 Captain Tellez had submitted an Application for Accidental Disability Retirement. Upon receipt of that application, the PSPRS Administration office was contacted for procedural guidance. The Open Meeting Law prevented the new application from being presented to and reviewed by the Board at the May 27, 2020 Board meeting. Mr. Brown stated that the action requested of the Board is to rescind their prior approval of retirement from the DROP, and to approve an exit from the DROP instead. The Board voted to rescind the May 27, 2020 approval of DROP retirement, and to approve the exit from DROP by Kristina Tellez, pending the Accidental Disability review. Motioned by Board Member Anthony Love, seconded by Board Member Kevin Phelps AYE: Mayor Jerry Weiers Board Member Anthony Love Board Member Charles Erickson Board Member Paul Morales Board Member Kevin Phelps Passed Mr. Brown stated that the second action requested of the Board was to determine if there is sufficient medical evidence from the records submitted with the Application for Disability Retirement for the Board to order an Independent Medical Examination (IME), or to suspend the application until current medical treatment is complete. The Board voted to order an IME for Kristina Tellez, Fire Captain. Motioned by Board Member Anthony Love, seconded by Board Member Paul Morales AYE: Mayor Jerry Weiers Board Member Anthony Love Board Member Charles Erickson Board Member Paul Morales Board Member Kevin Phelps Passed B. The Board voted to table the vote regarding the admission of twelve (12) New Fire Personnel into the Public Safety Personnel Retirement System (PSPRS) pending more complete medical documentation from Banner Occupational Health Center. Motioned by Board Member Kevin Phelps, seconded by Board Member Paul Morales AYE: Mayor Jerry Weiers Board Member Anthony Love Board Member Charles Erickson Board Member Paul Morales Board Member Kevin Phelps Passed 9. BOARD COMMENTS AND SUGGESTIONS There were no Board comments or suggestions. 10. NEXT MEETING The next regular meeting of the Public Safety Personnel Retirement System Local Fire Board will be held on July 22, 2020 at 9:30 a.m., in the 4th Floor Conference Room, located at 5850 W. Glendale Ave., Glendale, Arizona, 85301. 11. ADJOURN THE LOCAL FIRE BOARD MEETING Chair Erickson adjourned the meeting at 9:58 a.m. The Public Safety Personnel Retirement System Local Fire Board meeting minutes of June 24, 2020 were submitted and approved this 22nd day of July 2020. /s/Jim Brown_ Jim Brown Recording Secretary