Loading...
HomeMy WebLinkAboutMinutes - Minutes - City Council - Meeting Date: 4/28/2020City of Glendale 5850 West Glendale Avenue Glendale, AZ 85301 Glendale A R I Z O N A Meeting Minutes Tuesday, April 28, 2020 5:30 P.M. Voting Meeting Council Chambers City Council Mayor Jerry Weiers Vice Mayor Ray Malnar Councilmember Jamie Aldama Councilmember Joyce Clark Councilmember Ian Hugh Councilmember Lauren Tolmachoff Councilmember Bart Turner CALL TO ORDER Mayor Weiers called the meeting to order at 5:30 p.m. ROLL CALL Present: Mayor Jerry Weiers Vice Mayor Ray Malnar Councilmember Jamie Aldama Councilmember Joyce Clark Councilmember Ian Hugh Councilmember Lauren Tolmachoff Councilmember Bart Turner Also Present: Kevin Phelps, City Manager Michael Bailey, City Attorney Julie K. Bower, City Clerk Vicki Rios, Assistant City Manager Councilmembers Aldama, Clark, Tolmachoff and Turner attended the meeting remotely. PRAYER/INVOCATION The invocation was offered by Councilmember Hugh. POSTING OF COLORS PLEDGE OF ALLEGIANCE APPROVAL OF THE MINUTES 1. APPROVAL OF THE MINUTES OF THE APRIL 14, 2020 VOTING MEETING A motion was made by Councilmember Jamie Aldama, seconded by Councilmember Ian Hugh to approve the minutes of the April 14, 2020 voting meeting. AYE: Mayor Jerry Weiers Vice Mayor Ray Malnar Councilmember Jamie Aldama Councilmember Joyce Clark Councilmember Ian Hugh Councilmember Lauren Tolmachoff Councilmember Bart Turner Passed City Council Meeting Minutes - April 28, 2020 Page 2 of 17 CONSENT AGENDA Ms. Bower read the Consent Resolutions by title. Mayor Weiers said items 8, 10, 18 and 26 would be pulled from the Consent Agenda for separate consideration. Ms. Bower said no comments from the public had been received for any of the Consent Agenda items. 2. RECOMMEND APPROVAL OF LIQUOR LICENSE NO. 6-1, RAFFAELES PIZZA #2,5800 W Peoria Ave 108 3. AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH FASTENAL COMPANY FOR MAINTENANCE, REPAIR AND OPERATIONS (MRO) SUPPLIES, PARTS, EQUIPMENT, MATERIALS AND RELATED SERVICES 4. AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH LARRY MILLER BELL ROAD, L.P. DBA LARRY H. MILLER TOYOTA PEORIA AND EXPENDITURE AUTHORIZATION FOR THE PURCHASE OF THREE VEHICLES FOR THE GLENDALE POLICE DEPARTMENT SPECIAL INVESTIGATIONS UNIT UTILIZING A STATE OF ARIZONA COOPERATIVE PURCHASING CONTRACT 6. APPROVAL OF EN FUEGO AT WESTGATE FINAL PLAT APPLICATION FP20-01 6. APPROVAL OF BUNGALOWS AT WESTGATE FINAL PLAT APPLICATION FP20-02 7. APPROVAL OF MAB FINAL PLAT APPLICATION FP20-03 8. AUTHORIZATION TO ENTER INTO AMENDMENT NO. 6 WITH CORVEL ENTERPRISE COMP, INC (CONTRACT #C-8818) FOR WORKERS' COMPENSATION CLAIMS THIRD PARTY ADMINISTRATION (TPA) AND TO RATIFY EXPENDITURES OF $347,724.27 Presented by: Jim Brown, Director, Human Resources & Risk Management Ms. Bower read the item by title. Mr. Brown said staff was requesting authorization for the City Manager to enter into Amendment No. 6 with CorVel Enterprise Comp, Inc. (Contract #C8818) for workers' compensation claims third party administration. The amendment extended the contract through September 30, 2020 and increased the total compensation under the agreement to an amount not to exceed $560,000, for the entire term of the agreement. It also included a request to ratify expenses in the amount of $347,724.27. Mr. Brown said the City was self-insured for payment of its workers' compensation claims, but the Industrial Commission of Arizona (ICA) rules and regulations required the City to use a third -party administrator (TPA) to administer all workers' compensation claims. The TPA was responsible for the investigation and determination of compensability for workers' compensation benefits. Mr. Brown said CorVel had agreed to continue to provide the services at the same terms and rates as the existing agreement while the City issued a Request For Proposal (RFP). Extending the contract allowed the City to continue to receive the 2014 rates during the extension. Mr. Brown said since April 1, 2014, the City had paid claims administration fees totaling City Council Meeting Minutes - April 28, 2020 Page 3 of 17 $474,724.27. Council previously authorized a not to exceed amount of $127,000.00. The item also requested ratification of expenditures of $347,724.27 which was the difference between the amount paid to date and the amount approved by Council. Mr. Brown said when the item was previously before Council, there was an error. Only the administration and Medicare set up fees were included in the total amount. The claims service fees were not included but were included in the approved budget. If approved, the amendment also increased the spending authority by an additional $85,275 to a new not to exceed amount of $560,000. Councilmember Aldama asked how staff spent $347,724 without Council approval. Mr. Brown said it was presented to Council in the budget. The correct amount was not included when the item went to Council. Councilmember Aldama said staff was aware the agreement expired on March 31 but no RFP was put into place. He asked why that was allowed to happen. Mr. Brown said the Risk Manager had been working through several different RFPs but there was really no good reason. He would be working with the Risk Manager to get the RFP issued as soon as possible. Councilmember Aldama was unhappy that no RFP was in place. Councilmember Clark confirmed that Mr. Brown was indicating staff was unable to handle two RFPs at the same time. Mr. Brown said it was not simply the RFPs that staff handled. Councilmember Clark asked of the approximately $400,000 allocated, how much went for fees and how much went for claims. Mr. Brown said it was all fees for the handling of claims. The claim amounts were managed through the Workers Compensation Trust Fund. Councilmember Clark asked for an estimate of the number of claims processed by the TPA. Mr. Brown did not have the specific number, but it was well over 100. Councilmember Clark said even if there were over 100 claims, that was an average of $40,000 per claim. She requested a report on the number of claims and the fees paid per claim. Councilmember Tolmachoff asked if there was a process for tracking contracts because an RFP had a significant lead time. Mr. Brown said there was an internal process for monitoring contracts. Councilmember Aldama said staff left Council with no other option than to approve the item. The City could not be without a TPA. Staff needed to work closely with CorVel to better understand who benefited and who suffered from the decisions made by CorVel, in particular, presumptive cancer for firefighters. Councilmember Tolmachoff asked if Simplicity had a function for tracking contract expiration dates. City Council Meeting Minutes -April 28, 2020 Page 4 of 17 Mr. Brown said it did have a function for tracking contracts. Councilmember Turner asked if CorVel brought the expiration to staffs attention. Mr. Brown said the Risk Manager brought the issue forward. Councilmember Turner said CorVel should have known as well. It was a disappointing situation and he did not want to see it happen again. A motion was made by Councilmember Joyce Clark, seconded by Councilmember Lauren Tolmachoff to approve item 8. AYE: Mayor Jerry Weiers Vice Mayor Ray Malnar Councilmember Jamie Aldama Councilmember Joyce Clark Councilmember Ian Hugh Councilmember Lauren Tolmachoff Councilmember Bart Turner Passed 9. AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH REHRIG PACIFIC COMPANY FOR SOLID WASTE CONTAINERS 10. AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH CLIMATEC, LLC, INC. FOR BUILDING MANAGEMENT/AUTOMATION SYSTEMS Councilmember Clark said it was her practice to vote no on 5 -year contracts for generalized services. A motion was made by Councilmember Lauren Tolmachoff, seconded by Councilmember Joyce Clark to approve item 10. AYE: Mayor Jerry Weiers Vice Mayor Ray Malnar Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Lauren Tolmachoff Councilmember Bart Turner NAY: Councilmember Joyce Clark Passed 11. AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH ACHEN-GARDNER CONSTRUCTION, LLC, UTILIZING CITY OF PEORIA JOB ORDER CONTRACT FOR WET UTILITY PIPELINE PROJECTS 12. AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH B&F CONTRACTING, INC., UTILIZING CITY OF PEORIA JOB ORDER CONTRACT FOR WET UTILITY PIPELINE PROJECTS City Council Meeting Minutes - April 28, 2020 Page 5 of 17 13. AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH HUNTER CONTRACTING CO., UTILIZING CITY OF PEORIA JOB ORDER CONTRACT FOR WET UTILITY PIPELINE PROJECTS 14. AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH J.R. FILANC CONSTRUCTION COMPANY, INC., UTILIZING CITY OF PEORIA JOB ORDER CONTRACT FOR WATER & WASTEWATER TREATMENT & REMOTE FACILITIES PROJECTS 16. AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH SCHOFIELD CIVIL CONSTRUCTION, LLC, UTILIZING CITY OF PEORIA JOB ORDER CONTRACT FOR WATER & WASTEWATER TREATMENT & REMOTE FACILITIES PROJECTS 16. AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH MGC CONTRACTORS, INC., UTILIZING CITY OF PEORIA JOB ORDER CONTRACT FOR WATER & WASTEWATER TREATMENT & REMOTE FACILITIES PROJECTS 17. AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH FELIX CONSTRUCTION COMPANY, UTILIZING CITY OF PEORIA JOB ORDER CONTRACT FOR WATER & WASTEWATER TREATMENT & REMOTE FACILITIES PROJECTS 18. AUTHORIZATION TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH KIMLEY-HORN AND ASSOCIATES, INC. FOR INFILL STREET LIGHTING DESIGN AND SERVICES Presented by: Trevor Ebersole, Director, Transportation Ms. Bower read the item by title. Mr. Ebersole said the 2 -year professional services agreement would provide design services for infill street lighting. There were dark spots in the street lighting throughout the City. It would account for approximately 75 street light locations. The design would be completed for a shovel -ready project that could be turned over to the utility companies. Councilmember Turner asked how the locations would be determined. Mr. Ebersole said staff had received input from residents and a photometric study would be completed to identify the locations. A motion was made by Councilmember Lauren Tolmachoff, seconded by Councilmember Bart Turner to approve item 18. AYE: Mayor Jerry Weiers Vice Mayor Ray Malnar Councilmember Jamie Aldama Councilmember Joyce Clark Councilmember Ian Hugh Councilmember Lauren Tolmachoff Councilmember Bart Turner Passed City Council Meeting Minutes - April 28, 2020 Page 6 of 17 19. AUTHORIZATION TO AMEND THE PROFESSIONAL SERVICES AGREEMENT WITH N. HARRIS COMPUTER CORPORATION, DBA NORTHSTAR UTILITIES SOLUTIONS FOR SOFTWARE INTEGRATION SERVICES; AND APPROVE EXPENDITURE OF FUNDS FOR SOFTWARE LICENSING AND MAINTENANCE 20. AUTHORIZATION TO AMENDMENT AGREEMENT WITH TRITECH SOFTWARE SYSTEMS, FORMERLY LUCITY INC., FOR SOFTWARE INTEGRATION SERVICES; AND APPROVE EXPENDITURE OF FUNDS FOR SOFTWARE LICENSING AND MAINTENANCE 21. AWARD OF RFP 20-29 AND AUTHORIZATION TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH AGILENT TECHNOLOGIES INC., FOR THE PURCHASE OF AN ION CHROMATOGRAPHY SYSTEM WITH EXTENDED WARRANTY PLAN 22. AUTHORIZATION TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH CAROLLO ENGINEERS, INC., FOR CITY-WIDE METER VAULT IMPROVEMENTS CONSENT RESOLUTIONS 23. RESOLUTION NO. R20-42 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF CONTRACT CHANGE ORDER NO. 1 TO AN INTERGOVERNMENTAL AGREEMENT WITH THE CITY OF PHOENIX (C18-0452) FOR GRANT PASS-THROUGH FUNDING FOR TRANSIT SERVICES IN THE CITY OF GLENDALE. 24. RESOLUTION NO. R20-43 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF A JOINT AGENCY AGREEMENT WITH THE MARICOPA ASSOCIATION OF GOVERNMENTS FOR THE ROADWAY SAFETY PROGRAM CABLE MEDIAN BARRIER PROJECT IN THE CITY OF GLENDALE. 26. RESOLUTION NO. R20-44 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF A JOINT AGENCY AGREEMENT WITH THE MARICOPA ASSOCIATION OF GOVERNMENTS FOR THE ROADWAY SAFETY PROGRAM 63RD AVENUE AT NORTHERN AVENUE INTERSECTION PROJECT IN THE CITY OF GLENDALE. 26. RESOLUTION NO. R20-45 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, DESIGNATING THE CITY'S EMERGENCY MANAGER AS AGENT AND AUTHORIZING THE AGENT TO EXECUTE APPLICATIONS WITH THE ARIZONA DEPARTMENT OF EMERGENCY AND MILITARY AFFAIRS, DIVISION OF EMERGENCY MANAGEMENT AND THE FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA) FOR THE PURPOSE OF OBTAINING FINANCIAL ASSISTANCE UNDER THE DISASTER RELIEF ACT. Presented by: Rick St. John, Deputy City Manager City Council Meeting Minutes -April 28, 2020 Page 7 of 17 Ms. Bower read the item by title. Mr. St. John said the proposed resolution would designate the Emergency Manager as the City's representative with the federal and state government to administer the recovery and reimbursement of funds used in supporting declared disasters and emergencies. Staff was requesting Council approve the designation by the Arizona Division of Emergency Management. Councilmember Aldama asked if it addressed reimbursable costs. Mr. St. John said reimbursable items were any that the City incurred combating COVID-19. It could be equipment, personnel costs. etc., and depended on the grant being sought. A motion was made by Councilmember Lauren Tolmachoff, seconded by Councilmember Ian Hugh to adopt Resolution No. R20-45. AYE: Mayor Jerry Weiers Vice Mayor Ray Malnar Councilmember Jamie Aldama Councilmember Joyce Clark Councilmember Ian Hugh Councilmember Lauren Tolmachoff Councilmember Bart Turner Passed 27. RESOLUTION NO. R20-46 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN INTERGOVERNMENTAL AGREEMENT WITH THE MARICOPA COUNTY FLOOD DISTRICT FOR THE ROYAL SHADOWS DRAINAGE IMPROVEMENT PROJECT. A motion was made by Councilmember Lauren Tolmachoff, seconded by Vice Mayor Ray Malnar to approve Consent Agenda items 2 through 7, 9, 11 through 17, 19 through 22 and adopt Consent Resolutions items 23 through 25. AYE: Mayor Jerry Weiers Vice Mayor Ray Malnar Councilmember Jamie Aldama Councilmember Joyce Clark Councilmember Ian Hugh Councilmember Lauren Tolmachoff Councilmember Bart Turner Passed BIDS AND CONTRACTS 28. AUTHORIZATION TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH DIBBLE & ASSOCIATES CONSULTING ENGINEERS, INC., DBA DIBBLE ENGINEERING, FOR GENERAL ENGINEERING SERVICES Presented by: Trevor Ebersole, Director, Transportation City Council Meeting Minutes - April 28, 2020 Page 8 of 17 Ms. Bower read the item by title. Mr. Ebersole said the agreement was for general engineering services for the Transportation Department. Ms. Bower said no public comments had been received for the item. A motion was made by Councilmember Ian Hugh, seconded by Vice Mayor Ray Malnar to approve item 28. Councilmember Clark would not support the 5 -year contract for general services. The vote on the motion was: AYE: Mayor Jerry Weiers Vice Mayor Ray Malnar Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Lauren Tolmachoff Councilmember Bart Turner NAY: Councilmember Joyce Clark Passed 29. AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH FLUORESCO SERVICES, LLC. FOR ILLUMINATED STREET NAME SIGN EQUIPMENT AND INSTALLATION Ms. Bower read the item by title. Mr. Ebersole said the agreement would allow the procurement of equipment at a faster and more efficient rate. Ms. Bower said no public comments had been received for the item. A motion was made by Councilmember Bart Turner, seconded by Councilmember Lauren Tolmachoff to approve item 29. AYE: Mayor Jerry Weiers Vice Mayor Ray Malnar Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Lauren Tolmachoff Councilmember Bart Turner NAY: Councilmember Joyce Clark Passed ORDINANCES City Council Meeting Minutes - April 28, 2020 Page 9 of 17 30. ORDINANCE NO. 020-27 AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE CITY MANAGER AND CITY CLERK TO EXECUTE AND FILE AMENDMENT NO. 1 TO THE AIRPORT LAND LEASE AGREEMENT WITH FOX AVIATION, LLC. Presented by: Trevor Ebersole, Director, Transportation Ms. Bower read the ordinance by title. Mr. Ebersole said the proposed ordinance would approve Amendment No. 1 to a land lease agreement with Fox Aviation, LLC to construct and operate a new hangar at the Glendale Municipal Airport. Fox Aviation was requesting an extension to the construction period and reduced rent until December 31, 2020. Construction on the hangar had not started and the delay had been caused by the installation of a utility line. Ms. Bower said no public comments were received. A motion was made by Vice Mayor Ray Malnar, seconded by Councilmember Ian Hugh to adopt Ordinance No. 020-27. AYE: Mayor Jerry Weiers Vice Mayor Ray Malnar Councilmember Jamie Aldama Councilmember Joyce Clark Councilmember Ian Hugh Councilmember Lauren Tolmachoff Councilmember Bart Turner Passed 31. ORDINANCE NO. 020-28 AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE ABANDONMENT OF A PORTION OF A FEDERAL PATENT EASEMENT AND A ROADWAY AND PUBLIC UTILITY EASEMENT AT 6403 WEST PARKSIDE LANE AND DIRECTING THE CITY CLERK TO RECORD A CERTIFIED COPY OF THE ORDINANCE. Presented by: Jayme E. Chapin, P.E., Principal Engineer Ms. Bower read the ordinance by title. Ms. Chapin said the proposed ordinance would abandon a portion of a 33 -foot wide federal patent easement for roadway and public utilities running along the east and south sides of the property. The owner was requesting a 10 -foot wide waterline, roadway and public utility easement along the east side of the lot be abandoned. The abandonments would facilitate development of a new residential home on the lot by giving more flexibility with the location of side and rear yard setbacks. The only improvement constructed in the easements was a public waterline. Accordingly, a 10 -foot wide waterline easement would be retained by the City over the easterly 10 feet of the lot. City Council Meeting Minutes - April 28, 2020 Page 10 of 17 Ms. Bower said no public comments had been received. A motion was made by Councilmember Lauren Tolmachoff, seconded by Councilmember Joyce Clark to adopt Ordinance No. 020-28. AYE: Mayor Jerry Weiers Vice Mayor Ray Malnar Councilmember Jamie Aldama Councilmember Joyce Clark Councilmember Ian Hugh Councilmember Lauren Tolmachoff Councilmember Bart Turner Passed 32. ORDINANCE NO. 020-29 AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING CASH AND APPROPRIATION BALANCE TRANSFERS BETWEEN BUDGET ITEMS IN THE ADOPTED FISCAL YEAR 2019-2020 BUDGETS. Presented by: Lisette Camacho, Director, Budget and Finance Ms. Bower read the ordinance by title. Ms. Camacho said the proposed ordinance would approve budget transfers for FY2020. The appropriation across all funds remained unchanged with the action. Ms. Camacho said the budget transfers of Exhibit A, lines 1 — 26, transferred appropriation from Council Admin Office and CIP Carryover Project to Council District Office Internal Service Charge account codes for the reorganization of the Council Administration and Council District Offices. The budget amendments reported in Exhibit A, Page 2 of 2 were: Line 1 - Transfer appropriation to Fleet Management for accident repairs Line 2 - Transfer appropriation to City Clerk's Office operating budget for special election Line 3 - Transfer appropriation to GRPSTC Fund for Drivers' Training Track Resurfacing project Lines 4-8 - Transfer appropriation to various funds for COVID-19 charges Line 9 - Transfer appropriation to Non -Departmental for sales tax rebates Line 10 - Transfer appropriation from Public Safety Bonds to Grants for Underground Storage Tank Replacement Project Line 11 - Workers' Compensation Contingency Transfer for additional claims Councilmember Tolmachoff asked about the amount of the expenditure for the special election. Ms. Bower said the City was able to share some of the costs for the special election with various school districts. The City split the cost for 64,730 registered electors and bore the entire cost for 57,439 registered electors, totaling $190,384.48. The City was required to mail informational pamphlets to electors at a cost of approximately $18,000 plus postage. Councilmember Tolmachoff said it was a lot more expensive than what she was expecting. Councilmember Turner asked what questions were asked at the special election. City Council Meeting Minutes -April 28, 2020 Page 11 of 17 Ms. Bower said two Charter amendment questions were on the ballot. One had to do with Council salaries and the other regarded the date of City primaries. Ms. Bower said no comments were received from the public. A motion was made by Councilmember Ian Hugh, seconded by Councilmember Bart Turner to adopt Ordinance No. 020-29. AYE: Mayor Jerry Weiers Vice Mayor Ray Malnar Councilmember Jamie Aldama Councilmember Joyce Clark Councilmember Ian Hugh Councilmember Lauren Tolmachoff Councilmember Bart Turner Passed PUBLIC HEARING - RESOLUTIONS Mayor Weiers said item 36 would be heard before item 35. 33. RESOLUTION NO. R20-47 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF A PRE -ANNEXATION DEVELOPMENT AGREEMENT WITH ALSUP 303 INDUSTRIAL PARK, LLC TO FACILITATE THE ANNEXATION AND DEVELOPMENT OF THE PROPERTY; AND DIRECTING THAT THE CITY CLERK RECORD ANY AND ALL NECESSARY DOCUMENTS. Presented by: Lisa Collins, Interim Development Services Director Ms. Bower read the resolution by title. Ms. Collins said the Pre -annexation Development Agreement (PADA) would facilitate the annexation and development of the property within the City. The property was approximately 73 acres, with the Colter alignment on the north, Alsup Avenue on the west, Camelback Road on the south and Reems Road on the east. Ms. Collins said the PADA would allow the owner to address infrastructure needs prior to annexation into the City. It allowed the owner to work with the private water company to address water and sewer needs should the Council approve a future annexation. It did not allow further action on property entitlements with the County, require Council to approve an annexation or provide any reduction in Development Impact Fees (DIF). Ms. Collins said a public hearing on the blank petition was scheduled for May 12th. There would be a future public hearing for adoption of the annexation. Mayor Weiers opened the public hearing. Ms. Bower said no public comments were received regarding the item. Mayor Weiers closed the public hearing. City Council Meeting Minutes - April 28, 2020 Page 12 of 17 A motion was made by Councilmember Joyce Clark, seconded by Councilmember Ian Hugh to adopt Resolution No. R20-47. AYE: Mayor Jerry Weiers Vice Mayor Ray Malnar Councilmember Jamie Aldama Councilmember Joyce Clark Councilmember Ian Hugh Councilmember Lauren Tolmachoff Councilmember Bart Turner Passed 34. RESOLUTION NO. R20-48 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF A PRE -ANNEXATION DEVELOPMENT AGREEMENT WITH HUNTER ENGINEERING INC., REPRESENTING PROPERTY OWNERS VIRGIN FARMS X LLC, KAKERLEELLC, LOOP 303 AT GLENDALE NORTH LLC AND LOOP 303 GLENDALE SEC LLC TO FACILITATE THE ANNEXATION AND DEVELOPMENT OF THE PROPERTY AND DIRECTING THAT THE CITY CLERK RECORD ANY AND ALL NECESSARY DOCUMENTS. Presented by: Lisa Collins, Interim Development Services Director Ms. Bower read the resolution by title. Ms. Collins said the Pre -annexation Development Agreement (PADA) would facilitate the annexation and development of the property within the City. The property was approximately 234 acres, located along the east side of the Loop 303, the north and south side of Glendale Avenue and with a parcel south of Maryland Avenue. Ms. Collins said the PADA would allow the owner to address infrastructure needs with the private water company prior to annexation into the City. It did not allow further action on property entitlements with the County, require Council to approve an annexation or provide any reduction in Development Impact Fees (DIF). Ms. Collins said a public hearing on the blank petition was scheduled for May 12th. There would be a future public hearing for adoption of the annexation. Mayor Weiers opened the public hearing. Ms. Bower said no public comments were received regarding the item. Mayor Weiers closed the public hearing. A motion was made by Vice Mayor Ray Malnar, seconded by Councilmember Ian Hugh to adopt Resolution No. R20-48. AYE: Mayor Jerry Weiers Vice Mayor Ray Malnar Councilmember Jamie Aldama Councilmember Joyce Clark City Council Meeting Minutes - April 28, 2020 Page 13 of 17 Councilmember Ian Hugh Councilmember Lauren Tolmachoff Councilmember Bart Turner Passed 35. RESOLUTION NO. R20-49 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF A PRE -ANNEXATION DEVELOPMENT AGREEMENT WITH GLENDALE 303 HOLDINGS, LLC TO FACILITATE THE ANNEXATION AND DEVELOPMENT OF PROPERTY AND DIRECTING THAT THE CITY CLERK RECORD ANY AND ALL NECESSARY DOCUMENTS. Presented by: Lisa Collins, Interim Development Services Director Ms. Bower read the resolution by title. Ms. Collins said the Pre -annexation Development Agreement (PADA) would facilitate the annexation and development of the property within the City. The property was approximately 98 acres, with the Orangewood alignment on the north, Cotton Lane on the west, Glendale Avenue on the south and Loop 303 on the east. Ms. Collins said the PADA would allow the owner to address infrastructure needs with the private water company prior to annexation into the City. It did not allow further action on property entitlements with the County, require Council to approve an annexation or provide any reduction in Development Impact Fees (DIF). Ms. Collins said a workshop had not been held but the request was consistent with Loop 303 industrial uses and the General Plan. All other steps in the annexation process would occur and Council made the decision on annexation. A blank petition had not yet been filed. Councilmember Tolmachoff asked that the maps also indicate other recent and future annexations. Mayor Weiers opened the public hearing. Ms. Bower said no public comments were received regarding the item. Mayor Weiers closed the public hearing. A motion was made by Councilmember Joyce Clark, seconded by Councilmember Ian Hugh to adopt Resolution No. R20-49. AYE: Mayor Jerry Weiers Vice Mayor Ray Malnar Councilmember Jamie Aldama Councilmember Joyce Clark Councilmember Ian Hugh Councilmember Lauren Tolmachoff Councilmember Bart Turner Passed City Council Meeting Minutes - April 28, 2020 Page 14 of 17 36. RESOLUTION NO. R20-50 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN IN -LIEU FEE AGREEMENT WITH GLENDALE-303 HOLDINGS, LLC; AND DIRECTING THAT THE CITY CLERK RECORD ANY AND ALL NECESSARY DOCUMENTS. Presented by: Lisa Collins, Interim Development Services Director Ms. Bower read the resolution by title. Ms. Collins said the property was approximately 36 acres, with the Orangewood alignment on the north, Cotton Lane on the west and Myrtle Avenue on the south. The in -lieu agreement would allow the owner to develop residential without annexing into the City. It would provide the City with $694,176 in -lieu fees, which was $2,066 x 336 units. Any development other than residential would require annexation into the City. Councilmember Turner said the City would receive the equivalent of the development impact fees in lieu of annexing into the City. Ms. Collins said that was correct. It allowed the City to recoup costs for roadway improvements and fire service. Councilmember Turner said the property was not being annexed because the owners had previously reached an agreement with EPCOR for water and sewer service. Ms. Collins said that was correct. Councilmember Turner said Council had previously discussed the pros and cons of residential development in the area. Single-family residential would not be financially responsible for the City. Council did not have the opportunity to discuss the project and if the City would have received construction sales tax, residential sales tax and property tax for the multi -family rental property being proposed. He was concerned that the City was giving up that opportunity. Councilmember Turner said the City was agreeing not to attempt to annex the property for at least five years. The owner would have the future benefit of City services without paying for it on an ongoing basis. He would have preferred that the agreement state the owner would not object to annexation after five years. He did not feel the residents in the rest of the City were being protected. Mayor Weiers opened the public hearing. Ms. Bower said no comments had been received from the public. Mayor Weiers closed the public hearing. A motion was made by Councilmember Ian Hugh, seconded by Vice Mayor Ray Malnar to adopt Resolution No. R20-50. AYE: Mayor Jerry Weiers Vice Mayor Ray Malnar Councilmember Jamie Aldama Councilmember Joyce Clark Councilmember Ian Hugh City Council Meeting Minutes - April 28, 2020 Page 15 of 17 Councilmember Lauren Tolmachoff NAY: Councilmember Bart Turner Passed REQUEST FOR FUTURE WORKSHOP AND EXECUTIVE SESSION A motion was made by Vice Mayor Ray Malnar, seconded by Councilmember Ian Hugh to hold a special budget workshop on Tuesday, May 5, 2020 at 9:00 a.m. in the City Council Chambers and the next regularly scheduled City Council workshop on Tuesday, May 12, 2020 at 12:30 p.m. in the City Council Chambers, to be followed by an executive session pursuant to A.R.S. 38-431.03. AYE: Mayor Jerry Weiers Vice Mayor Ray Malnar Councilmember Jamie Aldama Councilmember Joyce Clark Councilmember Ian Hugh Councilmember Lauren Tolmachoff Councilmember Bart Turner Passed COUNCIL COMMENTS AND SUGGESTIONS Councilmember Clark said Luke Air Force Base was planning a flyover on May 1, 2020 from 1:00 p.m. to 3:00 p.m. to thank COVID-19 first responders. CITIZEN COMMENTS Chuck Jared, Barrel District resident, provided comments via email regarding a neighborhood police station. Mikel Queen provided comments via email regarding public access to City Council meetings. James Deibler, Phoenix resident, provided recorded comments regarding the effects of the COVID-19 pandemic on small businesses. MOTION AND CALL TO ENTER INTO EXECUTIVE SESSION A motion was made by Vice Mayor Ray Malnar, seconded by Councilmember Ian Hugh to hold an executive session. AYE: Mayor Jerry Weiers Vice Mayor Ray Malnar Councilmember Jamie Aldama Councilmember Joyce Clark Councilmember Ian Hugh Councilmember Lauren Tolmachoff Councilmember Bart Turner Passed City Council Meeting Minutes - April 28, 2020 Page 16 of 17 EXECUTIVE SESSION Council entered into executive session at 6:46 p.m. for discussion/consultation with the City Manager and City Attorney to receive an update, to consider its position, and to provide instruction/direction to the City Manager and City Attorney regarding Glendale's position in connection with the Arizona Public Safety Personnel Retirement System pursuant to A.R.S. §§ 38-431.03 (A)(3)(4). A motion was made by Councilmember Ian Hugh, seconded by Vice Mayor Ray Malnar to adjourn the executive session. AYE: Mayor Jerry Weiers Vice Mayor Ray Malnar Councilmember Jamie Aldama Councilmember Joyce Clark Councilmember Ian Hugh Councilmember Lauren Tolmachoff Councilmember Bart Turner Passed Mayor Weiers adjourned the executive session at 7:06 p.m. ADJOURNMENT Mayor Weiers adjourned the meeting at 7:07 p.m. I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the meeting of the Glendale City Council of Glendale, Arizona, held on the 28th day of April, 2020. 1 further certify that the meeting was duly called and held and that a quorum was present. Dated this 13th day of May, 2020. MMC, City Clerk J&K. Bower, City Council Meeting Minutes - April 28, 2020 Page 17 of 17