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HomeMy WebLinkAboutMinutes - Minutes - Aviation Advisory Commission - Meeting Date: 10/16/2019Glendale A R I Z O N A MINUTES AVIATION ADVISORY COMMISSION GLENDALE MUNICIPAL AIRPORT 6801 N. GLEN HARBOR BLVD. GLENDALE, ARIZONA 85307 AIRPORT CONFERENCE ROOM OCTOBER 16, 2019 6:00 P.M. 1. CALL TO ORDER 2. ROLL CALL Present: Chair Larry Rovey Commissioner Terry Aramian Commissioner Randal Kruger Commissioner Edward McCall Commissioner Bud Zomok Absent: Vice Chair Quentin Tolby Commissioner Tim Topliff 3. CITIZEN COMMENTS Ms. Jocelyn Quintero announced that the West -MEC CTSO (Career Technical Student Organization) will hold its annual signature event, Trunk or Treat, on October 25th from 6:00 to 8:00 p.m. The CTSO will be decorating an airplane, there will be candy, and other fun events. All are invited to attend. 4. APPROVAL OF THE MINUTES a. Aviation Advisory Commission Minutes of 25 September 2019. Motion by Commissioner Aramian, second by Commissioner Zomok, to approve the September 25, 2019 Commission meeting minutes as written. The motion carried 5 — 0. Motioned by Commissioner Terry Aramian, seconded by Commissioner Bud Zomok AYE: Chair Larry Rovey Commissioner Terry Aramian Commissioner Randal Kruger Commissioner Edward McCall Commissioner Bud Zomok Other: Vice Chair Quentin Tolby (ABSENT) Commissioner Tim Topliff (ABSENT) Passed 5. AIRPORT BUSINESS a. Glendale Airport Dis Ig_ay Aircraft Project - Project Update and Committee Reports Mr. Husband announced that he sent Commissioner Topliff all graphics he had associated with the project as Commissioner Topliff is putting a packet together for Vice Mayor Clark. b. Airport Restaurant RFP Process Mr. Husband provided the following information regarding the Airport Restaurant RFP Process: • RFP Issued August 15, 2019. • Pre -Offer Conference was held on August 23, 2019.One Offeror attended. • Responses due September 4, 2019.One proposal was received. • Evaluation Panel reviewed and scored the proposal on September 26th. • Panel and Procurement conducted an interview with Offeror on October 15th. • Panel Consensus to accept the offer as responsive and responsible and submits for Aviation Advisory Commission recommendation to City Council. Mr. Husband provided the following information regarding the Airport Restaurant Proposal: • Local entrepreneur and team with strong industry support from Sysco. • Proposing fast casual restaurant concept with possible mobile service and delivery. • Open 6:30 a.m. to 2:30 p.m., seven days a week.Open evenings for special engagements and hoping to expand hours as business grows. • Local team includes marketing manager and foodservice manager with 55 years' experience. • Concept to focus on veterans and public service safety and market to civic groups, service organizations, clubs, and businesses. • Menu will focus on breakfast items, sandwiches, and specialty items with very competitive pricing. • The restaurant will call itself "The Chow Hall".The company is Trailer Transformations LLC, dba The Chow Hall. • The group is very excited and motivated and appears to have a lot of local connections. • A lot of due diligence was conducted on the Offeror and they were given the Preliminary Intent to Award. References have been checked and they were all positive. Commissioner Zomok inquired if there were any requests from the Offeror outside the norm. Mr. Husband replied in the negative. Mr. Husband reported that the Offeror agreed to increase the performance bond from $30,000 to $50,000 based on the City's request. Commissioner Aramian asked if the company specified, they were a non-profit group on the RFP. Mr. Husband explained that they are not a formal non-profit group, but they are focusing on providing services to veterans and other groups. Commissioner Zomok inquired if the members of the group have ever owned a restaurant together. Mr. Husband replied that they have not owned a restaurant together, but the individuals have varied backgrounds in foodservice. Chair Rovey wondered if the company requested any facility improvements. Mr. Husband replied in the negative and relayed that the lease calls for the facilities to be taken as-is/where-is. Commissioner Aramian asked who the people on the Evaluation Team were. Mr. Husband reported that the offer first goes through the Contract Specialist/Procurement Division, then to the Evaluation Team consisting of Mr. Husband, a City staff member, and the Assistant Manager of another airport. Additionally, a Transportation Department staff member and a member of the City Attorney's Office were observers during the interview process. Mr. Husband commented that due diligence was done to reach confidence that the Offeror has a good chance of success. Mr. Husband explained that the lease has an initial five-year term with the option to re -negotiate at that time. Commissioner Aramian wondered if it would be worth considering another RFP. Mr. Husband replied that this could be done if there was a reason not to accept this offer. Mr. Husband recalled that in the last RFP process, there was one offer as well. Chair Rovey asked for more information on Trailer Transformations LLC. Mr. Husband provided general information. Commissioner Aramian asked if the reason for receiving only one offer was due to marketing limitations. Mr. Husband shared the variety of methods used to market the RFP. Chair Rovey asked if the other restaurant owners at other valley airports know that the restaurant was vacant. Mr. Husband could not confirm that they were specifically aware. Commissioner Zomok asked if the company was an Arizona LLC as he did not see it on the Arizona Corporation Commission. Mr. Husband replied that the company was going through the necessary permitting process. Motion by Commissioner Aramian, second by Commissioner McCall, to recommend that City Council approve the lease negotiated with Trailer Transformations LLC. The motion carried 5 — 0. Mr. Husband reported that the draft lease should be finalized in approximately one week and it will then be put on the Council agenda. Mr. Husband noted that the Offeror anticipated that the restaurant could be up and running within thirty days of lease execution. C. Airport Gate 2 Traffic Mr. Husband displayed an aerial photo of the Glen Harbor Boulevard and the Gate 2 area. Mr. Husband reported that he met with Traffic Engineering regarding the Commission's request for other options to enter West -MEC instead of through Gate 2. Mr. Husband presented the following options from Traffic Engineering: • On Glen Harbor Boulevard: Add a wider lane area for U-turns and create a new entrance at exit area to West-Mec • On Glen Harbor Boulevard: Create a new turn lane and entrance • On Glendale Avenue:Use current emergency access gate for main access • On Glen Harbor Boulevard: Restrict Gate 2 to emergency access and shift Airport traffic to Gate 3 Mr. Husband stated that it is staffs intent to perform additional study and cost analysis on the options and to bring further information to the Commission. Chair Rovey inquired if the proposed project would be funded by the Airport budget or if West -MEC would possibly contribute. Mr. Husband replied that he will review the agreement with West -MEC. Chair Rovey commented that the current design did not seem logical and option three seems to make the most sense. Chair Rovey wondered who would approve or veto the potential project. Mr. Husband replied that Traffic Engineering, the Transportation Department, Development Services, the Airport Manager, and the Transportation Department will be involved in the decision. Mr. Husband commented on the possibility of using GO Funds. Commissioner Kruger commented that the current plan had to go through an approval process, however the layout does not make much sense. The agenda item was concluded. d. 2020 Census Outreach and Information Ms. Goad distributed materials on the 2020 Census and gave a presentation, which included the following information: • What is the Census? • The U.S. Constitution mandates a count every 10 years of everyone living in the country. • What's at stake? • Allocation of more than $650 billion in federal funding each year • Number of seats in Arizona receives in the U.S. House of Representatives • When is the Census? • Census Day is April 1, 2020 • Census Bureau has begun hiring temporary workers • Census employees have been conducting address canvassing to verify their mailing lists • Residents will start receiving mail from the U.S. Census Bureau in March 2020 • Respond by the end of April to be counted • What's New for the 2020 Census • For the first time this year, you can respond to the Census online • Saves all taxpayers money if everyone responds early • Respond when it's convenient for you • May also still respond by phone or via a paper questionnaire • If no response is received by late April, the Census Bureau will send employees door-to-door • Costly for taxpayers and less convenient • What About Privacy and Security? • Information collected cannot be shared with any other government agency or law enforcement — It's the Law • Census employees will never ask for: • Social Security numbers • Banking information • Donations of any kind • Census Bureau employees will have: • An official Census Bureau ID • A laptop • A tote bag with the Census logo • What is in it for Me? • $3,000+ annually in state, federal, and regional funding • Cities rely on this funding for important programs, including: • Public safety, education, roads, and healthcare • State shared revenue is also distributed by population and pays for nearly all city programs like: • Libraies • Recreation • Parks • Code Compliance • When members of our community go uncounted, that funding goes to other cities and states • Directly impacts program funding and community amenities • We Need Your Help • Respond to the questionnaire in March • Remind everyone you know — friends, family, neighborhoods, coworkers • Invite us to speak at community groups you are involved with • Visit https://icount2020.info/ and sign up to receive reminders • Be a Census Bureau worker; view job opportunities at https://2020census.gov/jobs • Advocate for the importance of participating with traditionally undercounted populations Ms. Goad opened the floor for questions or comment. Commissioner Zomok asked if the City was doing this presentation in Spanish. Ms. Goad replied that this was not done yet, but the City is working on providing the materials in Spanish. Ms. Goad added that staff is also working with non -profits to spread the word. Ms. Goad will come back to the Commission with a Census reminder in March 2020. [Chair Rovey stepped out of the meeting.] Commissioner Zomok closed out the agenda item. e. Glendale Aviation Advisory Commission Chair and Vice -Chair Recommendations for 2020 Mr. Husband read aloud the purpose of the agenda item as follows: Establish a uniform process for the selection and appointment of chairs and vice chairs for all boards, commissions, and committees unless otherwise specified in code or statute. Mr. Husband shared the following procedure: • AAC agenda item on October agenda • Motion and action for each seat (Chair and Vice Chair) • Forward recommendations to the City Clerk no later than October 31st • Recommendations considered by the Government Services Committee (GSC) in November • City Council considers GSC recommendations in December • Appointments made at January City Council meeting • Appointments take effect for February AAC meeting Mr. Husband noted that the appointment is for a one-year term beginning February 1, 2020. [Chair Rovey returned to the meeting during the presentation.] Commissioner Zomok inquired if any Commissioner's terms are expiring. Commissioner Aramian stated that his term is expiring, he was contacted by the City to see if he was interested in being reappointed, and he replied in the positive. Commissioner McCall and Chair Rovey expressed the same. Mr. Husband announced the following term expirations: • Chair Rovey:January 2020 • Vice Chair Tolby:January 2021 • Commissioner Aramian:January 2020 • Commissioner Kruger:January 2021 • Commissioner McCall:January 2020 • Commissioner Topliff:January 2021 • Commissioner Zomok:January 2021 Motion by Commissioner McCall, second by Commissioner Zomok, to recommend that Commissioner Rovey retain his position as Chair of the Aviation Advisory Commission for a one-year term beginning February 1, 2020. The motion carried 5-0. Motion by Commissioner McCall, second by Chair Rovey, to recommend that Commissioner Tolby retain his position as Vice Chair of the Aviation Advisory Commission for a one-year term beginning February 1, 2020. The motion carried 6 — 0. 6. STAFF REPORT Mr. Husband provided the staff report. Highlights included the following: AIRPORT FINANCIAL UPDATE: • Airport Financial Update - 25% of Fiscal Year through September 2019 *Projected Annual Revenue- $854,916.00 • Revenue YTD — $289,352.40 or 33.85% of budget • Annual Operating Budget - $854,915.65 • Expenses YTD - $178,335.26 or 20.86% of budget AIRPORT OPERATIONS UPDATE • September 2019 Aircraft Operations: 6,633 (approximately 5% above September 2018, which was 6,336) • Trending to 95,000 for Calendar Year 2019 • 2018 Calendar Year:91,305 — 16% increase over 2017 (78,824) FAA and ADOT GRANTS AND ACTIONS • ADOT State/Local Grant EOS1 I • $1,620,000 Grant Award Received and Executed • Went to City Council on September 24th and Approved • Grant documents were finalized and returned to ADOT • FAA AIP Grant 3-04-0064-023-2019 (AIP 28) • $8,994,102 • Grant Award Received and Executed • City Council Approved on October 8th • Grant Documents were finalized and sent to the FAA • ADOT Match Grant for AIP 28 • $280,000 Confirmed Available for FY2020 • Request submitted September 24th . The funds should be available by the end of 2019 • $10,894,102 = Total Grants in 2019 GENERAL AIRPORT UPDATES .Airport Projects and Outreach • No progress on the Rules and Regulations this month due to other timely business needs. • Staff is working on an improvement project to install network access to control the access gates. • Landscape conversion will be done around the terminal building to convert the turf.Options will be provided and reviewed.The goal is low water use and low maintenance. • Glen Harbor Boulevard has been included in the City's right-of-way plan, is in the process of expanded landscaping maintenance, and the roadway will be included in the Glendale Pavement Maintenance Plan. • Mr. Husband will attend a FUEL event on November 1st at the Glendale Chamber of Commerce, where he will be giving a presentation on the airport. • The EAA will be hosting another pancake breakfast on October 26th. The event is Fly -In or drive-in. • A staff position has been reclassified from Service Worker to Senior Service Worker. Congratulations to Mr. Gonzales who has done a great job and is deserving of the reclassified promotion. AIRPORT NOISE COMPLAINTS • No noise complaints were received this month. Commissioner Aramian inquired about the projected annual revenue. Mr. Husband stated that the projected annual revenue is based on past performance and provided a general explanation of the total budget number. Chair Rovey asked if there was anything significant in the revenue, besides rentals. Mr. Husband replied that the revenue includes inflationary adjustments in leases, new business from two new hangars, fuel flow, terminal office suite rentals, SASO permits, the annual Long Family contribution, open tie downs, land rentals, and the FBO facility rental. Commissioner Zomok suggested the possible consideration of artificial turf for the terminal landscape project. Mr. Husband announced the following: • The FAA requires the Airport to file a DBE Report, which has been done. • The annual Hockey Night for the AAC is scheduled for December 19th. 7. Staff Report 8. LUKE AIR FORCE BASE OPERATIONS No report 9. COMMISSION COMMENTS AND SUGGESTIONS No comments. 10. FUTURE AGENDA ITEMS Commissioner Zomok reported that at the last Council meeting, Vice Mayor Clark made comments regarding land at the airport that may be considered to sell. Mr. Husband will prepare an agenda item on Airport land, history, assessment, and proposed uses. Mr. Husband announced that the annual Commission work plan development will be an item on February 2020 agenda. 11. NEXT MEETING The next regular meeting of the Aviation Advisory Commission will be held on 20 November at 6:00 p.m., in the conference room on the second floor of the Airport terminal building, 6801 N. Glen Harbor Blvd., Glendale, Arizona, 85307. 12. ADJOURNMENT Chair Rovey adjourned the meeting at 7:24 p.m. The Aviation Advisory Commission Meeting minutes of 16 October 2019 were submitted and approved this 20th day of November 2019. Ai 'od Administrator, Joe Husband