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Home My WebLink AboutMinutes - Minutes - City Council - Meeting Date: 11/26/2019 City of Glendale 5850 West Glendale Avenue Glendale, AZ 85301 c2IF Glendale Meeting Minutes Tuesday, November 26, 2019 5:30 P.M. Voting Meeting Glendale Civic Center City Council Mayor Jerry Weiers Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner CALL TO ORDER Mayor Weiers called the meeting to order at 5:31 p.m. ROLL CALL Present: Mayor Jerry Weiers Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bad Turner Absent: Councilmember Ian Hugh Also Present: Kevin Phelps, City Manager Michael Bailey, City Attorney Julie K. Bower, City Clerk Chris Anaradian, Assistant City Manager Vicki Rios, Assistant City Manager PRAYER/INVOCATION The invocation was offered by Jeff MacAfee of the Well Church. POSTING OF COLORS PLEDGE OF ALLEGIANCE APPROVAL OF THE MINUTES 1. APPROVAL OF THE MINUTES OF THE NOVEMBER 12, 2019 VOTING MEETING A motion was made by Councilmember Lauren Tolmachoff, seconded by Vice Mayor Joyce Clark to approve the minutes of the November 12, 2019 voting meeting. AYE: Mayor Jerry Weiers Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bad Turner Other: Councilmember Ian Hugh (ABSENT) Passed 2. APPROVAL OF THE MINUTES OF THE NOVEMBER 15, 2019 SPECIAL COUNCIL MEETING City Council Meeting Minutes - November 26, 2019 Page 2 of 7 A motion was made by Councilmember Lauren Tolmachoff. seconded by Vice Mayor Joyce Clark to approve the minutes of the November 15, 2019 special Council meeting. AYE: Mayor Jerry Weiers Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Other: Councilmember Ian Hugh (ABSENT) Passed CONSENT AGENDA Ms. Bower read the Consent Resolutions by title. 3. AUTHORIZATION TO RATIFY AND EXTEND THE AGREEMENT FOR ONE YEAR WITH SUN LIFE ASSURANCE COMPANY OF CANADA FOR SELF-FUNDED SHORT TERM DISABILITY AND PUBLIC SAFETY LONG TERM DISABILITY 4. INDEPENDENT INTERNAL AUDIT PROGRAM ANNUAL AUDIT PLANS FY2019-20 AND FY2020-21 5. ORANGEWOOD TERRACE SUBDIVISION FINAL PLAT FP19-02 6. AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH MYTHICS, INC FOR MAINTENANCE AND SUPPORT OF THE CITY'S ORACLE DATABASE SOFTWARE 7. AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH W.W. GRAINGER, INC. FOR MAINTENANCE, REPAIR AND OPERATIONS (MRO) SUPPLIES, PARTS, EQUIPMENT, MATERIALS AND RELATED SERVICES 8. AUTHORIZATION TO ENTER INTO AMENDMENT NO. 5 TO IFB 14-36 AGREEMENT WITH BADGER METER, INC. DBA NATIONAL METER AND AUTOMATION FOR RESIDENTIAL WATER METERS 9. AUTHORIZATION TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH BLACK & VEATCH CORPORATION FOR THE DEVELOPMENT OF DETAILED STANDARD OPERATING PROCEDURES FOR TESTING AND OPERATING THE HILLCREST RANCH BOOSTER STATION 10. AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH RWC INTERNATIONAL, LTD, FOR THE COOPERATIVE PURCHASE OF A FUEL TRUCK 11. AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH EDUCATIONAL FURNISHINGS OF ARIZONA DOING BUSINESS AS ARIZONA FURNISHINGS, FOR FURNITURE PRODUCTS AND SERVICES CONSENT RESOLUTIONS City Council Meeting Minutes - November 26, 2019 Page 3 of 7 12. RESOLUTION NO. R19-141 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO AN INTERGOVERNMENTAL AGREEMENT WITH MARICOPA COUNTY, THE CITIES OF AVONDALE. CHANDLER. PEORIA, SCOTTSDALE, SURPRISE. TEMPE. AND THE TOWN OF GILBERT TO PARTICIPATE IN A CONSORTIUM FOR THREE YEARS TO RECEIVE FEDERAL FUNDING UNDER THE HOME INVESTMENT PARTNERSHIP PROGRAM. 13. RESOLUTION NO. R19-142 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE CITY MANAGER TO EXECUTE AND ACCEPT A PROPERTY USE LICENSE FROM SALT RIVER PROJECT FOR A WATERLINE REPLACEMENT BETWEEN 51ST THROUGH 54TH AVENUES ALONG MARYLAND AVENUE. 14. RESOLUTION NO. R19-143 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF A DEVELOPMENT AGREEMENT WITH CD JOY 1, LLC (°CARDON") CONCERNING TRANSPORTATION IMPROVEMENTS GENERALLY LOCATED NEAR THE ASPERA BOULEVARD DEVELOPMENT; AND DIRECTING THAT THE DEVELOPMENT BE RECORDED. 15. RESOLUTION NO. R19-144 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE CITY MANAGER TO EXECUTE AND ACCEPT A PROPERTY USE LICENSE FROM SALT RIVER PROJECT FOR A WATERLINE REPLACEMENT BETWEEN 43RD THROUGH 51ST AVENUES ALONG CAMELBACK ROAD. A motion was made by Councilmember Bart Turner, seconded by Councilmember Lauren Tolmachoff to approve Consent Agenda items 3 through 11 and adopt Consent Resolutions items 12 through 15. AYE: Mayor Jerry Weiers Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Other: Councilmember Ian Hugh (ABSENT) Passed BIDS AND CONTRACTS 16. AWARD OF RFP 20-11 AND AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH GORDONGRAPHICS, INC. FOR PRINTING SERVICES Ms. Bower read the item by title. City Council Meeting Minutes - November 26, 2019 Page 4 of 7 A motion was made by Councilmember Lauren Tolmachoff, seconded by Vice Mayor Joyce Clark to approve item 16. AYE: Mayor Jerry Weiers Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Other: Councilmember Ian Hugh (ABSENT) Passed 17. AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH COCHISE SERVICES, LLC, FOR MAINTENANCE, REPAIR, INSTALLATION AND TESTING SERVICES OF THE CITY'S BULK FUEL AND LUBRICATION SYSTEMS Ms. Bower read the item by title. A motion was made by Councilmember Ray Malnar, seconded by Vice Mayor Joyce Clark to approve item 17. AYE: Mayor Jerry Weiers Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Other: Councilmember Ian Hugh (ABSENT) Passed 18. AWARD OF RFP 19-56 AND AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH NV5, INC. FOR WET WEATHER MONITORING AND STORM WATER SAMPLING The item was removed from the agenda at the request of staff. 19. AWARD RFP 20-12 AND AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH SUNLINE CONTRACTING, LLC. FOR CONSTRUCTION AND INSTALLATION OF REGULATORY AND WARNING SIGNS Ms. Bower read the item by title. A motion was made by Councilmember Jamie Aldama, seconded by Councilmember Lauren Tolmachoff to approve item 19. AYE: Mayor Jerry Weiers Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ray Malnar Councilmember Lauren Tolmachoff City Council Meeting Minutes - November 26, 2019 Page 5 of 7 Councilmember Bart Turner Other: Councilmember Ian Hugh (ABSENT) Passed REQUEST FOR FUTURE WORKSHOP AND EXECUTIVE SESSION A motion was made by Vice Mayor Joyce Clark, seconded by Councilmember Lauren Tolmachoff to hold a regularly scheduled City Council workshop on Tuesday, December 10, 2019 at 12:30 p.m. in City Council Chambers, to be followed by an executive session pursuant to A.R.S. 38-431.03. AYE: Mayor Jerry Weiers Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Other: Councilmember Ian Hugh (ABSENT) Passed COUNCIL COMMENTS AND SUGGESTIONS Councilmember Aldama thanked the City's public safety officers for protecting the community. He also thanked City staff for all it did for the community. Councilmember Aldama thanked Council Assistant Janet Hildago for her work on the 3rd Annual Thanksgiving Feast. Nearly 1,000 people were served. He wished everyone a Happy Thanksgiving. Councilmember Malnar wished everyone a Happy Thanksgiving and said the City had a lot to be thankful for. Councilmember Tolmachoff wished everyone a Happy Thanksgiving and reminded residents that the Glendale Glitters kick-off was Friday, weather permitting. Councilmember Tolmachoff reminded Cholla residents that the Cholla District Holiday Mixer would be held on December 12th at the Foothills Recreation and Aquatics Center from 5:30 p.m. to 7:30 p.m. Councilmember Turner wished everyone a Happy Thanksgiving. He was thankful to live in such a supportive community. Vice Mayor Clark wished everyone a Happy Thanksgiving. She thanked everyone who attended and participated in the Yucca District meeting last week. Vice Mayor Clark participated in the kick-off of the Salvation Army holiday giving season. She said the Salvation Army served 22 million people last year in the United States. The Salvation Army also operated afterschool programs and the Christmas Angel program. She asked everyone to give. Mayor Weiers would be picking up turkeys to deliver to the food bank tomorrow. The food drive had raised nearly $5,000 and several hundred pounds of food. He encouraged everyone who was able to share with those in need. City Council Meeting Minutes - November 26, 2019 Page 6 of 7 Mayor Weiers said the 7th annual Hometown Christmas Parade would take place on Saturday, December 14th at 11:00 a.m. The parade route was on Glendale Avenue, from 51st Avenue to 59th Avenue. The parade would benefit Hope for Hunger. CITIZEN COMMENTS Rory Goree, Ocotillo District resident, commented on citizen engagement. ADJOURNMENT Mayor Weiers adjourned the meeting at 5:53 p.m. I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the meeting of the Glendale City Council of Glendale, Arizona, held on the 26th day of November, 2019. I further certify that the meeting was duly called and held and that a quorum was present. Dated this 11th day of December, 2019. J i--K. Bower, MMC, City Clerk City Council Meeting Minutes - November 26, 2019 Page 7 of 7