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HomeMy WebLinkAboutMinutes - Minutes - Public Safety Personnel Retirement Boards - Meeting Date: 10/23/2019MINUTES PUBLIC SAFETY PERSONNEL RETIREMENT SYSTEM LOCAL POLICE BOARD CITY HALL - 4TH FLOOR CONFERENCE ROOM 5850 W. GLENDALE AVE. GLENDALE, ARIZONA 85301 OCTOBER 23, 2019 9:30 A.M. 1. CALL TO ORDER THE LOCAL POLICE BOARD Chair Charles Erickson called the meeting to order at 9:30 a.m. 2. ROLL CALL Present: Mayor Jerry Weiers Board Member & Chair Charles Erickson Board Member Cody Carmichael, Police Officer Board Member Justin Harris, Police Officer Absent: City Manager & Board Member Kevin Phelps Staff Present: Jim Brown, Board Secretary & Director of Human Resources & Risk Mgmt. Kurt Christianson, Assistant City Attorney Police Sergeant Patrick Valenzuela, Sr. Vicki Moss, HR Administrator, Benefits Charlotte Beadles, HR Specialist, Benefits Lisa Chill, Admin Support Supervisor, HR Other Attendees: Board Attorney Carrie O'Brien Former Police Officer Joshua Carroll 3. CITIZEN COMMENTS No citizens were present; however, Former Police Officer Joshua Carroll was present. Chair Erickson asked Mr. Carroll asked if he had any comments and Mr. Carroll said that he did not. 4. APPROVAL OF THE MINUTES The Board approved the Public Safety Personnel Retirement System - Local Police Board Minutes of September 25, 2019. Motioned by Board Member Justin Harris, seconded by Board Member Cody Carmichael AYE: Mayor Jerry Weiers Board Member Charles Erickson Board Member Cody Carmichael Board Member Justin Harris Other: Board Member Kevin Phelps (ABSENT) Passed 5. NEW BUSINESS Mr. Brown read the pertinent information and the Board reviewed an application for Normal Retirement from the Public Safety Personnel Retirement System (PSPRS) submitted by Eric Holmstedt, Police Officer. Eric Holmstedt has completed 20.006 years of credited service. He retired on October 18, 2019. He had been a member of the Glendale Police Department since November 27, 2000. The Board voted to approve the application. Motioned by Board Member Justin Harris, seconded by Board Member Cody Carmichael AYE: Mayor Jerry Weiers Board Member Charles Erickson Board Member Cody Carmichael Board Member Justin Harris Other: Board Member Kevin Phelps (ABSENT) Passed 6. EXECUTIVE SESSION Upon a public majority vote of a quorum of the Local Police Board, the Board may hold an executive session, which will not be open to the public, regarding any item listed on the agenda but only for the following purposes: (i) discussion or consideration of records exempt by law from public inspection (A.R.S. § 38-431.03(A)(2)); (ii) discussion or consultation for legal advice with the Board's attorneys (A.R.S. § 38-431.03(A)(3)); The Board voted to adjourn open session and to go into Executive Session in order to receive legal advice from the Board attorney and also to review and discuss the following: A. Medical Evaluation for New Police Personnel - Andrew Catuna B. Medical Evaluation for New Police Personnel - Michael Toledo C. Medical Evaluation for New Police Personnel - Vance Wappel D. Medical Evaluation for New Police Personnel - Gina Winn E. Additional medical records submitted by former Police Officer Joshua Carroll along with his previously submitted Application for Disability Retirement from the Public Safety Personnel Retirement System (PSPRS). Motioned by Board Member Cody Carmichael, seconded by Mayor Jerry Weiers AYE: Mayor Jerry Weiers Board Member Charles Erickson Board Member Cody Carmichael Board Member Justin Harris Other: Board Member Kevin Phelps (ABSENT) Passed Mr. Carroll left the room before the Board met in Executive Session and did not return until the meeting was back in open session. Board Member Justin Harris stayed during the review and discussion of the medical evaluations for the new Police personnel. Before the Board discussed and reviewed Mr. Carroll's additional medical records, Mr. Harris recused himself from the review and discussion of the Application for Disability Retirement and left the room for the remainder of the Executive Session. 7. ADJOURN EXECUTIVE SESSION AND RECONVENE IN OPEN SESSION 8. CONSIDERATION AND POSSIBLE VOTE ON EXECUTIVE SESSION ITEMS Police Sergeant Patrick Valenzuela, Sr. confirmed that the following new Police Personnel met the standards of the Glendale Police Department and the Arizona Peace Officer Standards and Training Board. The Board voted to accept four (4) New Police Personnel into the Public Safety Personnel Retirement System (PSPRS): Andrew Catuna Michael Toledo Vance Wappel Gina Winn Motioned by Board Member Justin Harris, seconded by Board Member Cody Carmichael AYE: Mayor Jerry Weiers Board Member Charles Erickson Board Member Cody Carmichael Board Member Justin Harris Other: Board Member Kevin Phelps (ABSENT) Passed 9. ACCIDENTAL DISABILITY RETIREMENT APPLICATION Mr. Brown read the summary of the previous actions of the Board: At the September 25, 2019 Police Board meeting, the Board reviewed the Application for Accidental Disability Retirement from the Public Safety Personnel Retirement System (PSPRS), along with medical records submitted by former Police Officer Joshua Carroll. Mr. Carroll was present at the September 25th meeting and he requested more time to provide the Board with additional medical records.The Board voted to table the application until further medical records were submitted by Mr. Carroll. Mr. Brown noted that additional medical records had been submitted to the Board and were reviewed by the Board, along with the previously submitted medical records and application, in Executive Session at today's meeting. The Board voted to acknowledge receipt of the Application for Accidental Disability Retirement from PSPRS submitted by former Police Officer Joshua Carroll. Motioned by Board Member Cody Carmichael, seconded by Mayor Weiers AYE: Mayor Jerry Weiers Board Member Charles Erickson Board Member Cody Carmichael Other: Board Member Kevin Phelps (ABSENT) Board Member Justin Harris (ABSTAINED) Passed Board Member Justin Harris asked the Chair to go on record that he recused himself from this discussion and vote and that he abstained from voting. The Chair and Board noted this request. Mr. Brown stated that the second vote and discussion of the Board was to determine if there was sufficient medical evidence for the Board to move forward and order an Independent Medical Evaluation (IME). Chair Erickson asked if there was a motion. Board Member Carmichael asked for clarification on the motion, if the motion was to vote to order an IME. Mr. Brown stated that the motion would be to order an IME. Board Attorney Carrie O'Brien added that it would be if the Board wanted an IME to be conducted. Board Member Carmichael asked if a motion was needed if the Board does not want to order an IME. Mr. Brown replied that a motion could be made and the Board could vote no if the Board does not find sufficient medical evidence to move forward and order an IME. Board Member Cody Carmichael motioned to order an IME. Chair Erickson asked if there was a second. There was no second. The motion died. Chair Erickson asked again if there was a second. There was no second. Chair Erickson stated that an IME was not ordered. Mr. Brown asked permission of the Chair to clarify and permission was granted. Mr. Brown stated that what this vote means is that the Application for Accidental Disability will move forward to the next scheduled Board meeting for a vote. Board Member Carmichael asked Mr. Carroll if he had any additional medical records that he could submit before the next meeting and vote. Mr. Carroll responded that he was still in treatment so he has those records. Board Member Carmichael explained to Mr. Carroll that there is not sufficient medical evidence from the medical records that the Board could make a determination on Mr. Carroll's current ability to work and that the Board would need the most current medical records that Mr. Carroll could provide. Chair Erickson agreed. Chair Erickson asked what the submission cut-off date would be for Mr. Carroll to provide any additional medical records. It was determined that any additional medical records would need to be submitted by Mr. Carroll by November 8th in order to be considered and reviewed as part of the November 20th Board meeting. Chair Erickson told Mr. Carroll that any additional medical records would need to be submitted by November 8th. 10. BOARD COMMENTS AND SUGGESTIONS There were no Board comments or suggestions. 11. NEXT MEETING The next regular meeting of the Public Safety Personnel Retirement System Local Police Board will be held on November 20, 2019 at 9:30 a.m., in the 4th Floor Conference Room, located at 5850 W. Glendale Ave., Glendale, Arizona, 85301. 12. ADJOURN THE LOCAL POLICE BOARD MEETING Chair Erickson adjourned the meeting at 10:11 a.m. The Public Safety Personnel Retirement System Local Police Board meeting minutes of October 23, 2019 were submitted and approved this 20th day of November, 2019. /s/J' B Jim Brown Recording Secretary