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HomeMy WebLinkAboutMinutes - Minutes - City Council - Meeting Date: 10/22/2019 City of Glendale 5850 West Glendale Avenue Glendale, AZ 85301 Glendale ARI Z O N A Meeting Minutes Tuesday, October 22, 2019 12:30 P.M. Workshop Meeting Council Chambers City Council Mayor Jerry Weiers Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner CALL TO ORDER Mayor Weiers called the meeting to order at 12:31 p.m. ROLL CALL Present: Mayor Jerry Weiers Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Also Present: Michael Bailey, City Attorney Julie K. Bower, City Clerk Vicki Rios, Assistant City Manager WORKSHOP SESSION 1. SCHOOL RESOURCE OFFICER PROGRAM UPDATE Presented by: Chris Briggs, Interim Police Chief Colby Brandt, Commander, Administrative Services Division Ms. Bower read the item by title. Chief Briggs provided the following information on the School Resource Officer (SRO) Program: • Background •Official Roll Out of the SRO Program •SRO Program for School Year 2019-20 • New 3-Year Grant Opportunity Beginning School Year 2020-21 Councilmember Turner said the City's share of costs was 75% and the school district was responsible for 25%. He asked if other cities were using the same split. Chief Briggs did not know the cost split used by other cities. He said some school districts had eliminated SRO programs. Councilmember Turner asked why school districts had eliminated the programs. Chief Briggs said one school district had indicated an SRO did not provide what the students needed. Councilmember Turner asked what kind of training was provided to a threat liaison officer. Commander Brandt said the training was geared toward threat assessment and was taught at the state level with access to additional resources. Councilmember Turner asked if SROs received other specialized training. Commander Brandt said SROs attended a variety of different classes as well as state SRO training courses. City Council Meeting Minutes-October 22, 2019 Page 2 of 6 Councilmember Turner said if the schools would not continue with support of the SRO program, Council needed to decide what would happen to the funding. Councilmember Aldama said one reason why schools were choosing counselors was because of a need for more targeted resources, not because the SROs were not doing the work. Councilmember Tolmachoff said there was value in having a uniformed officer on a school campus. She asked if the program was considered successful. Commander Brandt said the program had absolutely been a success. His opinion was based on the feedback received from the schools and parents. Councilmember Tolmachoff noted the positive effects of officer and student interactions. The fact that the schools had renewed the intergovernmental agreements (IGA) showed there was an interest and the funding the City provided was worth it. Mayor Weiers noted there had been no incidents since the program began. He would like the state to step up with more funding but wanted to keep the program in place. Vice Mayor Clark agreed with Councilmember Tolmachoff and Mayor Weiers regarding the benefits of the SRO program. 2. SOLID WASTE COMMERCIAL RATE ADJUSTMENTS Presented by: Michelle Woytenko, Director, Field Operations Amy Moreno, Superintendent Ms. Bower read the item by title. Ms. Woytenko would be asking for Council consensus on the three items of the commercial service presentation. Mr. Moreno provided an overview of the commercial solid waste program including an explanation of the types of services provided, reasons for offering the services and the benefits to the community. The last rate adjustment for front load bin services was in 2008 and 2013 for roll-off services. Ms. Woytenko presented existing and proposed rate adjustments for front load bin collections. Landfill, fuel, equipment, and labor costs had increased since the last rate increase in 2008. Since 2008, the statutory definition of residential property and apartments had changed and the properties were no longer mandated to use City service. Vice Mayor Clark asked if the Solid Waste Division was currently self-sustaining. Ms. Woytenko said the division's costs were covered but did not include the scheduled replacement of vehicles. The goal was to cover division costs and all of the indirect costs, such as overhead. With the current model, replacement trucks and capital needs would not be covered. Vice Mayor Clark asked how many vehicles were assigned to the division. Ms. Moreno said there were eight front load trucks and three roll-off trucks. Ms. Woytenko said there was also a foreman vehicle and supervisor vehicles within the division. City Council Meeting Minutes -October 22, 2019 Page 3 of 6 Vice Mayor Clark asked how many customers were served. Ms. Woytenko said there was approximately 1,100 customers in the front load service. Councilmember Tolmachoff asked if the tipping fee was included in the multiple bin rate. Ms. Woytenko explained there was a surcharge for heavier front load bins but there was no proposed increase for the surcharge. The tipping fee was included in the front load rate. Councilmember Aldama said 1,100 customers was relatively low and asked what staff did to increase customers. Ms. Woytenko said when the future of the landfill was discussed in May 2019, a multi-year plan was presented. Council had been asked if it was interested in options to keep the residential rates low by serving commercial customers, including direct landfill customers. Councilmember Aldama said it was interesting that the philosophy was focused on the residential side, instead of increasing the commercial side. Mayor Weiers asked when the last time increases occurred. Ms. Woytenko said the last increase was in 2008 for the front load bins and 2013 for the roll off rates. The reason for that increase was partly to subsidize the landfill tipping fee. Mayor Weiers recommended making minor rate adjustments. Ms. Woytenko stated the Budget and Finance Policy was to look at two years of rates and then readjust. Mayor Weiers said anything more than two years was too long. The City would lose money and it made it harder for businesses to adjust. Vice Mayor Clark was not convinced that the service should be provided by the City and it would be better to eliminate the service. Her preference was to eliminate commercial service at some point in the future. Mayor Weiers said a consequence of the City not providing the service was that it brought more trucks into the City and increased wear on the roads. Councilmember Turner also questioned if the City should be in the market. He asked if the proposed rate increase had been considered by the Citizens Utility Advisory Commission (CUDAC) and if so, had the CUAC made a recommendation. Ms. Woytenko said the CUAC had approved forwarding the proposed rate adjustments to Council. Councilmember Hugh said the City provided better service than private competitors and believed businesses would miss the service. Vice Mayor Clark agreed the City provided superior service. She stated the ratio of customers was low in comparison and asked for more information at an upcoming meeting. Councilmember Malnar did not disagree with conducting analysis. There was an overhead to doing business and if the service was eliminated, the costs would come back to the taxpayer. City Council Meeting Minutes-October 22, 2019 Page 4 of 6 Vice Mayor Clark asked what the annual budget was for the division. Ms. Woytenko did not have the information but would provide follow-up to Council. Ms. Woytenko provided information on the proposed rate adjustments for roll off bins. Ms. Woytenko asked for consensus on the rate adjustment for commercial, roll off and the annual rate adjustments. Mayor Weiers asked where the City's rates fell in comparison to other companies. Ms. Woytenko said major companies did not publish their rates. Current customers had not indicated the City was pricing itself out of the market. She said the focus was to cover department costs and to provide a very cost-competitive service to Glendale businesses. Councilmember Turner said the City's presence in the market might be encouraging the private sector to be more competitive. Vice Mayor Clark requested future discussion on the item. She asked if staff expected to lose customers when the increase took effect. Ms. Woytenko said when a price adjustment was made in a competitive situation, losing customers was expected and had been built into the rate model. Mayor Weiers suggested research be conducted on the use of a salesperson. Councilmember Aldama asked that a five-year history of the service be provided at the future discussion. Mayor Weiers confirmed consensus on all three rate adjustments. CITY MANAGER'S REPORT No report CITY ATTORNEY'S REPORT No report COUNCIL ITEMS OF SPECIAL INTEREST Councilmember Aldama asked for an update on the VIP Program. Councilmember Aldama asked for an update from the City Code Review Council Committee. Councilmember Tolmachoff asked staff for information on the Change for Change Program. Vice Mayor Clark requested that a restoration of library operating hours be considered in the next budget cycle. Vice Mayor Clark and Councilmember Malnar requested an item on the reduction of the sales tax on food items in grocery stores. City Council Meeting Minutes - October 22, 2019 Page 5 of 6 MOTION AND CALL TO ENTER INTO EXECUTIVE SESSION A motion was made by Councilmember Bart Turner, seconded by Councilmember Lauren Tolmachoff to hold an executive session. AYE: Mayor Jerry Weiers Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Passed EXECUTIVE SESSION Council entered into executive session at 1:50 p.m. to discuss appointments and other matters involving boards, commissions and other bodies pursuant to A.R.S. § 38-431.03(A)(3)(4). A motion was made by Councilmember Lauren Tolmachoff, seconded by Councilmember Ian Hugh to adjourn the executive session. AYE: Mayor Jerry Weiers Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Passed Mayor Weiers adjourned the executive session at 2:09 p.m. ADJOURNMENT Mayor Weiers adjourned the meeting at 2:09 p.m. I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the meeting of the Glendale City Council of Glendale, Arizona, held on the 22nd day of October, 2019. I further certify that the meeting was duly called and held and that a quorum was present. Dated this 4th day of November, 2019. K. Bower, MMC, City Clerk City Council Meeting Minutes-October 22, 2019 Page 6 of 6