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Home My WebLink AboutMinutes - Minutes - Citizens Transportation Oversight Commission - Meeting Date: 6/6/2019MINUTES CITIZENS TRANSPORTATION OVERSIGHT COMMISSION GLENDALE TRANSPORTATION OFFICE 6210 W. MYRTLE AVENUE — BUILDING A, SUITE 111 GLENDALE, ARIZONA 85301 JUNE 6, 2019 6:OOP.M. 1. CALL TO ORDER Chair Geurs called the meeting to order at 6:00 p.m. and welcomed new Commissioner Fundis. 2. ROLL CALL Chair Geurs took roll call and noted that Commissioner Jared had informed staff that he would be absent this evening (commissioners Hauser and O'Connor also notified staff prior to start of the meeting that they would be absent). Present: John Geurs, Chair John Fernandes, Vice Chair Chris Fundis, Commissioner Marie Nesfield, Commissioner Jack Nylund, Commissioner Barbara Rose, Commissioner Christopher Sund, Commissioner Joan Young, Commissioner Absent: Chris Hauser, Commissioner Chuck Jared, Commissioner John O'Connor, Commissioner Also Present: Purab Adabala, Transportation Planning Administrator Patrick Sage, Transportation Planner Reece Henry, Engineering Project Manager David Beard, City Engineer 3. APPROVAL OF THE AGENDA - WITHDRAWALS AND CONTINUANCES ACTION BY CTCC: Approval of the agenda for the June 6, 2019 Citizens Transportation Oversight Commission as presented. Motioned by Commissioner Jack Nylund, seconded by Commissioner Barbara Rose AYE: Chair John Geurs Vice Chair John Fernandes Commissioner Chris Fundis Commissioner Marie Nesfield Commissioner Jack Nylund Commissioner Barbara Rose Commissioner Christopher Sund Other: Commissioner Chris Hauser (ABSENT) Commissioner Chuck Jared (ABSENT) Commissioner John O'Connor (ABSENT) Commissioner Joan Young (ABSENT) Passed 4. APPROVAL OF THE MINUTES Commissioner Young entered the meeting. ACTION BY CTCC: Approval of the minutes from the May 2, 2019 meeting of the Citizens Transportation Oversight Commission with the following correction: in Agenda Item 12, change the reference to the next meeting date from "August 1 st" to "June nth." Motioned by Commissioner Jack Nylund, seconded by Commissioner Barbara Rose AYE: Chair John Geurs Vice Chair John Fernandes Commissioner Chris Fundis Commissioner Marie Nesfield Commissioner Jack Nylund Commissioner Barbara Rose Commissioner Christopher Sund Commissioner Joan Young Other: Commissioner Chris Hauser (ABSENT) Commissioner Chuck Jared (ABSENT) Commissioner John O'Connor (ABSENT) Passed 6. CITIZEN COMMENTS No other citizens were present. 6. PROJECT UPDATE: BALLPARK BOULEVARD Mr. Henry, Project Manager, gave an update on the Ballpark Boulevard Extension, which included the following information: • Project Elements • Project Stakeholders • Aerial Maps and Diagrams Commissioner Nylund asked for the estimated savings of re -using dirt from one area as fill dirt for another. Mr. Henry was unsure of the exact savings, but noted that in the first segment of the project approximately $200,000 was saved with this method. Mr. Beard informed the commission that construction costs have escalated approximately 25% over the last two years, and any savings from the fill re -use will unfortunately be offset by other escalating costs. Commissioner Nesfield inquired as to the total cost of the project. Mr. Henry stated that the total cost is $12 million. 7. DISSOLUTION OF THE CITIZENS ACTIVE TRANSPORTATION ADVISORY COMMITTEE Mr. Adabala gave a presentation on the recommended dissolution of the Citizens Active Transportation Advisory Committee, which included the following: • Recommended CTOC Action • Overview • Background • Future Active Transportation Commissioner Rose inquired about any annual events that are sponsored by CATAC that CTOC will take over. Mr. Adabala explained that the the CATAC doesn't perform that role. He exmpalined that the Glendale Family Bike Ride is an event that is hosted by the City of Glendale - CATAC (and CTOC) members are invited to participate as volunteers. Commissioner Rose asked if CATAC was responsible for putting the event together. Mr. Adabala stated that CATAC does not have a role in organizing the event; City staff organize and facilitate the event. It was noted that Commissioner Fundis was the Chair of the CATAC. ACTION BY CTOC: Approval for CTOC to dissolve the Citizens Active Transportation Advisory Committee, a sub -committee of the Citizens Transportation Oversight Commission. Motioned by Commissioner Chris Fundis, seconded by Commissioner Jack Nylund AYE: Chair John Geurs Vice Chair John Fernandes Commissioner Chris Fundis Commissioner Marie Nesfield Commissioner Jack Nylund Commissioner Barbara Rose Commissioner Christopher Sund Commissioner Joan Young Other: Commissioner Chris Hauser (ABSENT) Commissioner Chuck Jared (ABSENT) Commissioner John O'Connor (ABSENT) Passed 8. MANAGER'S REPORT Mr. Adabala reported the following: • 25 -Year Transportation Needs Update • Potential Bicycle Parking Ordinance/Zoning Code Update Chair Geurs inquired as to the meaning of "bike parking." Mr. Adabala stated that bike parking in this context refers to dedicated areas and racks or frames for parking and securing bicycles. Chair Geurs asked where these would be required to be accommodated. Mr. Adabala replied that a proposed ordinance/zoning code update would apply only to new developments. Commissioner Rose requested a future agenda item on this topic, so that commissioners have the opportunity to ask questions have discussion. 9. COMMISSIONER UPDATES Commissioner Nesfield reported that she attend the Sahuaro District Advisory Committee Meeting at the invitation of Councilmember Malnar. Commissioner Nesfield stated that a discussion was held regarding the homelessness issue in Glendale and she shared information from the Human Services presentation previously given at a CTOC meeting. Vice Chair Fernandes announced that last week, he attended a Yucca District meeting. Attendees included Councilmember Clark, Mr. Adabala, Mr. Trevor Ebersole, Ms. Vicki Rios, the Mayor, Councilmember Hugh, Councilmember Malnar, and Lt. Cooper. Citizens asked many budget questions and comments were made regarding pot holes. 10. FUTURE AGENDA ITEMS Chair Geurs requested that Mr. Javier Gurrola update the CTOC on the pavement management program, specifically to explain the methodology for selecting pavement treatments and why these can vary street to street. Mr. Geurs identified 62nd Avenue compared to Maryland Avenue as an example. Mr. Adabala will invite Mr. Gurrola and asked that the commissioners send questions regarding specific locations to Mr. Sage so that Mr. Gurrola can be prepared with relevant information. Vice Chair Fernandes stated that he has questions regarding the treatments for 79th Avenue at Camelback Road and Missouri Avenue. Commissioner Nylund requested an agenda item where the Glendale Finance Director can discuss GO Program audit findings and other issues related to the Finance Department. Mr. Nylund identified three items to be addressed: the removal of the CIP manual; the change in indirect costs allocations; and the realignment of budgets related to transportation. Mr. Nylund in interested in understanding the decision-making process for these changes. Mr. Adabala relayed that Ms. Lisette Camacho, the Acting Finance Director, will be invited to address the CTOC. Chair Geurs requested additional information on the indirect costs of $1.4 million as part of the Finance Department agenda item. 11. NEXT MEETING The next regular meeting of the Citizens Transportation Oversight Commission is scheduled for August 1, 2019 at 6:00 p.m., at 6210 W. Myrtle Road - Building A, Suite 111, Glendale, Arizona, 85301. 12. .,.ADJOURNMENT Ci ,air Geurs adjourned the meeting at 6:59 p.m. The Citizens Transportation Oversight Commission meeting minutes of June 6, 2019 were submitted and approved ti s st day of August, 2019. Patrick Sage Recording Secretary