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HomeMy WebLinkAboutMinutes - Minutes - Citizens Transportation Oversight Commission - Meeting Date: 8/1/2019A R I Z O N A MINUTES CITIZENS TRANSPORTATION OVERSIGHT COMMISSION GLENDALE TRANSPORTATION OFFICE 6210 W. MYRTLE AVENUE — BUILDING A, SUITE 111 GLENDALE, ARIZONA 86301 AUGUST 1, 2019 6:OOP.M. 1. CALL TO ORDER Chair Geurs took roll call and noted that Commissioner Young had informed staff that she would be absent this evening (commissioners Fundis and O'Connor had also informed staff that they may not be able to attend the meeting). 2. ROLL CALL Chair Geurs took roll call and noted that Commissioner Young had informed staff that she would be absent this evening. Present: John Geurs, Chair John Fernandes, Vice Chair Chris Hauser, Commissioner Chuck Jared, Commissioner Marie Nesfield, Commissioner Jack Nylund, Commissioner Barbara Rose, Commissioner Absent: Chris Fundis, Commissioner John O'Connor, Commissioner Christopher Sund, Commissioner Joan Young, Commissioner Also Present: Purab Adabala, Transportation Planning Administrator Patrick Sage, Transportation Planner Javier Gurrola, Pavement Program Manager Dan Gerhard, Engineering Project Manager David Beard, City Engineer Kurt Christianson, Assistant City Engineer Attendees: 3. APPROVAL OF THE AGENDA - WITHDRAWALS AND CONTINUANCES ACTION BY CTOC: Approval of the agenda for the August 1, 2019 Citizens Transportation Oversight Commission, as provided. AYE: Chair John Geurs Vice Chair John Fernandes Commissioner Chris Hauser Commissioner Chuck Jared Commissioner Marie Nesfield Commissioner Jack Nylund Commissioner Barbara Rose Other: Commissioner Chris Fundis (ABSENT) Commissioner John O'Connor (ABSENT) Commissioner Christopher Sund (ABSENT) Commissioner Joan Young (ABSENT) Passed 4. APPROVAL OF THE MINUTES ACTION BY CTOC: Approval of the minutes from the June 6, 2019 meeting of the Citizens Transportation Oversight Commission, as written. AYE: Chair John Geurs Vice Chair John Fernandes Commissioner Chris Hauser Commissioner Chuck Jared Commissioner Marie Nesfield Commissioner Jack Nylund Commissioner Barbara Rose Other: Commissioner Chris Fundis (ABSENT) Commissioner John O'Connor (ABSENT) Commissioner Christopher Sund (ABSENT) Commissioner Joan Young (ABSENT) Passed 6. CITIZEN COMMENTS No comments were made. 6. PROJECT UPDATE: GLENDALE AVENUE RECONSTRUCTION Mr. Gerhard, Project Manager, gave an update on the Glendale Avenue Reconstruction project, which included the following information: • Project Elements • Project Stakeholders • Scheduling Conflicts An inquiry was made regarding the life span of concrete and Mr. Beard estimated 50 years. Commissioner Nesfield wondered why some sections of the roadway would be asphalt and some concrete. Mr. Beard explained that pavement types are determined in part by the adjacent land uses and related traffic wear and tear, among other technical reasons. Commissioner Jared noted potential issues with the Coyotes traffic on Glendale Avenue. Mr. Gerhard agreed that Coyotes traffic will have to be worked around. Vice Chair Fernandes commented on additional traffic due to the new arena team, the Rattlers. Chair Geurs stated that street lights were not specifically identified on the plan diagram. Mr. Gerhard explained that the plan includes utilities such as water and sewer at this time. Mr. Beard stated that the bond funding is for replacing the street pavement. Chair Geurs asked if the project would be completed in phases. Mr. Beard stated that the asphalt and concrete would most likely be done in three phases: two asphalt and one concrete. Chair Geurs inquired about the project timeline. Mr. Beard estimated that the project would be completed before the beginning of 2022. Commissioner Rose asked about the difference between asphalt and concrete. Mr. Gerhard noted that initially asphalt is less expensive compared to concrete. Mr. Beard added that concrete and asphalt basically have the same life cycle cost, because concrete lasts longer. Commissioner Nylund inquired if the project has been funded. Mr. Adabala replied in the positive, noting that it has been funding with the sales tax cash and the general obligation bond. Commissioner Hauser asked if improvements would be made on Glendale Avenue from EI Mirage to Litchfield Road after this project has been completed. Mr. Gurrola replied in the positive. Commissioner Hauser inquired if the concrete used will be traditional, roller -compacted, or Cemex. Mr. Gerhard relayed that Cemex was considered; however, the fiber -reinforced, 7.5" thick, section concrete will be utilized. Mr. Beard added that staff looked at the roller -compacted cement, which worked well in his previous state of Texas, but does not work as well in this region. Commissioner Hauser inquired about the designer for the project and Mr. Beard relayed that it was Kimley-Horn. 7. PROJECT UPDATE - PAVEMENT MANAGEMENT PROGRAM Commissioner Nesfield inquired about the lower cost for pavement for FY2019-20. Mr. Gurrola explained that the first phase included a lot of mill and overlays, while this next phase involves less intense treatments. Commissioner Nesfield asked if the next phase would achieve the PCI goal. Mr. Gurrola stated that it will be difficult to achieve the PCI goal in this next phase considering the reconstruction work remains. Vice Chair Fernandes wondered when the additional 350 miles for the entire program would be completed. Mr. Gurrola stated that if the department receives $5.2 million annually for the budget, it would take until 2027 or 2028 to finish the rest of the miles. Mr. Gurrola noted that if more funding is received, the timeframe would be shortened. Commissioner Nylund asked if a bond could be used for the project. Mr. Gurrola relayed that the City cannot bond for pavement management. Mr. Adabala added that the life cycle of a pavement treatment is five to seven years and a bond spans twenty-five years. Commissioner Nylund stated that it did not sound as if Council was funding pavement management at the level needed in order to complete the project before they would leave office, as it might take eight years for completion. Commissioner Nylund asked if staff has compared roadway expenditures versus other cities and wondered how Glendale ranked. Mr. Gurrola replied in the positive, stated that Glendale is on average with other cities in the valley, and shared examples. Commissioner Nylund asked if the funding came from the General Fund. Mr. Gurrola explained that the project is funded by HURF and the Y2 cent transportation sales tax. Commissioner Nylund stated that during the economic turndown, the City of Mesa continued its level of street maintenance despite the downturn. Commissioner Nylund suggested that instead of growing the City surplus to $50 million, the road conditions s should be addressed and recommended that this be relayed to Council. Mr. Gurrola noted that this evening's presentation is a draft of what will be shared with Council in an upcoming workshop, and a multi -media presentation will also be included. Commissioner Nylund asked if there was a role for CTOC to support the program. Mr. Beard announced that the presentation for this Program will be made on August 13th at which staff will present a compelling argument for more funding, and a CTOC recommendation in support of more funding would not hurt. Mr. Adabala clarified that the August 13th Council meeting is a workshop and a direction or action item may result from the workshop, and will come back to CTOC for recommendation (after this CTOC meeting, the Pavement Management workshop was deferred to September 10). Mr. Adabala stated that there will be an opportunity for CTOC to make a recommendation on the Transportation Plan and the Pavement Management Program. Chair Geurs asked if the recommendation could be placed as an action item on the September CTOC agenda. Mr. Sage replied in the positive, if the September meeting would be the appropriate timing. Mr. Sage stated that Mr. Gurrola will also address the specific roadway location questions that the Commissioners submitted prior to the meeting. Mr. Gurrola addressed a previously submitted question from Chair Geurs asking for an explanation for the selection of pavement treatments. Mr. Gurrola relayed that there are many types of treatment and the method is to choose the right treatment, for the right road, at the right time. Chair Geurs noted that some roads have more road noise than others even though they are adjacent and look the same. Mr. Gurrola provided an explanation, which included impacts from traffic count and neighborhood streets versus arterial. Mr. Gurrola added that arterial roads are rougher initially after treatment, but smooth out over time. Mr. Gurrola addressed a previously submitted question from Vice Chair Fernandes regarding 79th Avenue between Camelback and Missouri Avenue. Mr. Gurrola explained that last year, his crew filled 200 potholes in a few hours on this stretch of road. Mr. Gurrola noted that this street section has been identified for mill and overlay, but this will not be done until completion of the construction of the adjacent new development. Vice Chair Fernandes asked if more filling could be done in the meantime. Mr. Gurrola will have his crew take a closer look at this area. Mr. Gurrola addressed another previously submitted question from Chair Geurs regarding Thunderbird Road between 43rd Avenue and 67th Avenue, which is bumpy after the crack -filling. Mr. Gurrola stated that a cape seal was done along this stretch of road and the bumps will smooth out from the traffic over time. Commissioner Nylund wondered where the City obtained the asphalt for filling potholes. Mr. Gurrola stated that the asphalt is obtained from Vulcan, and explained the pothole filling process in general. Commissioner Nylund asked if the City requires HOAs to be responsible for damage from malfunctioning irrigation lines going under the public streets to water the HOA's medians. Mr. Gurrola stated that when an issue is identified, the HOAs are made aware of the property code violation. 8. ZONING CODE UPDATE AND BICYCLE PARKING Mr. Sage gave provided information regarding the potential inclusion of a bicycle parking component in the upcoming Glendale zoning code update. The presentation included: Bike Parking Opportunity • Glendale's Active Transportation Plan recommends that bike parking be installed with new development projects. • Transportation staff will participate on the advisory committee. • This will address new development project, not retroactive to existing facilities. • Bike Parking Ordinance Examples • Mesa Bike • Scottsdale Commissioner Rose asked if this proposal would address where the City should install bike racks or if this was only for private developments. Mr. Sage replied that the code would only apply to new developments. This is not a proposal for City funds to install bike facilities at existing City properties. Mr. Adabala noted that City Hall, the libraries, and other City facilities have some bike parking. Mr. Adabala stated that additional installations on City properties can be addressed at any time, but a requirement for new developments should be in the City code for uniform application. Commissioner Nesfield commented that the code would only cover new developments and not existing developments. Mr. Adabala replied in the positive and noted that it would cover old developments if they undergo substantial redevelopment. Commissioner Jared announced that people ride bikes to the arena and then lock them up to trees. Commissioner Jared recommended bike parking at the arena. Mr. Sage agreed and encouraged Commissioner Jared to express this suggestion to the arena management. Commissioner Nylund suggested a requirement for bike parking if the use of a location has changed, which results in increased traffic. Commissioner Nylund also suggested procuring sponsorships for advertisements on bike racks at City facilities. Chair Geurs expressed the desire to forward a statement to Council that the CTOC is in favor of including bike parking requirements for new developments in the zoning code update. ACTION BY CTOC: Recommendation to City Council that the City includes a bicycle parking component in the City Code at some time, and to explore all opportunities to apply the code to both new developments and existing properties in redevelopment. Motioned by Commissioner Chuck Jared, seconded by Commissioner Barbara Rose AYE: Chair John Geurs Vice Chair John Fernandes Commissioner Chris Hauser Commissioner Chuck Jared Commissioner Marie Nesfield Commissioner Jack Nylund Commissioner Barbara Rose Other: Commissioner Chris Fundis (ABSENT) Commissioner John O'Connor (ABSENT) Commissioner Christopher Sund (ABSENT) Commissioner Joan Young (ABSENT) Passed 9. MANAGER'S REPORT Mr. Adabala reported the following: • Northern Parkway • Dysart Road - 111th Avenue:Construction • Dysart Road & EI Mirage Road: Design • EI Mirage Alternate Access: Design • 99th Avenue — Agua Fria River Bridge:Study • Grand Avenue — 99th Avenue:Study • Ongoing Projects • Transportation Plan • Pavement Reconstruction • Ball Park Boulevard • Cardinals Way/Bethany Home Road • 91 st Avenue Turn Lane • Gus Bus Tracker • Glendale Transportation Social Media 10. COMMISSIONER UPDATES Commissioner Jared commented on a need for Dial -a -Ride to pick up passengers from the northwest corner of the arena as they are leaving the arena. Commissioner Jared will send Mr. Sage a contact name for the arena for staff follow up. Chair Geurs reminded the Commissioners to not hit "reply all" when responding to staff emails. 11. FUTURE AGENDA ITEMS Vice Chair Fernandes stated that Mayor Weiers is now the chair of the MAG Transportation Policy Committee, and suggested a future agenda item where the Mayor addresses the CTOC about the MAG process and its relation to the City. Chair Geurs announced that he and Vice Chair Fernandes will not be at the October meeting and stated the need to identify an acting chair for October, as part of the next CTOC meeting. 12. NEXT MEETING The next regular meeting of the Citizens Transportation Oversight Commission is scheduled for September 5, 2019 at 6:00 p.m., at 6210 W. Myrtle Road - Building A, Suite 111, Glendale, Arizona, 85301. ADJOURNMENT Chair Geurs adjourned the meeting at 7:47 p.m. ns Transportation Oversight Commission meeting minutes of August 1st, 2019 were submitted ved this 5th day of September, 2019. Patrick Rage Recording Secretary