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HomeMy WebLinkAboutMinutes - Minutes - City Council - Meeting Date: 8/27/2019 City of Glendale 5850 West Glendale Avenue Glendale, AZ 85301 Glendale ARIZONA Meeting Minutes Tuesday, August 27, 2019 5:30 P.M. Voting Meeting Council Chambers City Council Mayor Jerry Weiers Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner CALL TO ORDER Vice Mayor Clark called the meeting to order at 5:32 p.m. ROLL CALL Present: Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Lauren Tolmachoff Councilmember Bart Turner Absent: Mayor Jerry Weiers Councilmember Ray Malnar Also Present: Kevin Phelps, City Manager Michael Bailey, City Attorney Julie K. Bower, City Clerk Vicki Rios, Assistant City Manager Councilmember Malnar joined the meeting during Agenda item 23, via phone. PRAYER/INVOCATION The invocation was delivered by Rebbetzin Chana Lew, Chabad of the West Valley. POSTING OF COLORS PLEDGE OF ALLEGIANCE APPROVAL OF THE MINUTES 1. APPROVAL OF THE MINUTES OF THE AUGUST 13, 2019 VOTING MEETING A motion was made by Councilmember Jamie Aldama, seconded by Councilmember Ian Hugh to approve the minutes of the August 13, 2019 voting meeting. AYE: Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Lauren Tolmachoff Councilmember Bart Turner Other: Mayor Jerry Weiers (ABSENT) Councilmember Ray Malnar (ABSENT) Passed BOARDS, COMMISSIONS AND OTHER BODIES 2. APPROVE RECOMMENDED APPOINTMENTS TO BOARDS, COMMISSIONS & OTHER BODIES Presented by: Vice Mayor Joyce Clark City Council Meeting Minutes - August 27, 2019 Page 2 of 15 A motion was made by Councilmember Bart Turner, seconded by Councilmember Ian Hugh to: Appoint Irene Avalos to the Audit Committee to a term expiring 6/30/2021; Appoint Rusty Simmons to the Audit Committee to a term expiring 6/30/2021; Appoint Phil Arnold to the Board of Adjustment to a term expiring 1/31/2020; Appoint David Giles to the Community Development Advisory Committee to a term expiring 6/30/2021; Appoint Vivian Lizarraga to the Community Development Advisory Committee to a term expiring 6/30/2020; Appoint Elida Feltus to the Community Development Advisory Committee to a term expiring 6/30/2020; Appoint Dorlisa Dvorak as Chair of the Community Development Advisory Committee to a term expiring 6/30/2020; Appoint Lisa Baker as Vice-Chair of the Community Development Advisory Committee to a term expiring 6/30/2020; Appoint Stephanie June to the Parks and Recreation Advisory Commission to a term expiring 1/31/2020; and to Appoint Vicki Rios to the Risk Management/Workers' Compensation Trust Fund Board to a term expiring 1/31/2021. AYE: Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Lauren Tolmachoff Councilmember Bart Turner Other: Mayor Jerry Weiers (ABSENT) Councilmember Ray Malnar (ABSENT) Passed Vice Mayor Clark administered the oath of office to the members in attendance. CONSENT AGENDA Ms. Bower read the Consent Resolutions by title. 3. RECOMMEND APPROVAL OF LIQUOR LICENSE NO. 5-25777, HEROES 4. POSITION RECLASSIFICATIONS AND POSITION TRANSFERS 5. AUTHORIZATION TO ENTER INTO AN AMENDMENT NO. 1 WITH HYAS GROUP, LLC FOR ADDITIONAL SERVICES RELATED TO DEFERRED COMPENSATION PLAN CONSULTING 6. AUTHORIZATION TO ENTER INTO AN AMENDMENT WITH EMPOWER RETIREMENT TO EXTEND THE TERM OF THE CONTRACT TO PROVIDE DEFERRED COMPENSATION RECORDKEEPING SERVICES 7. AUTHORIZATION TO AMEND THE CURRENT LINKING AGREEMENT WITH KRONOS INCORPORATED AND AUTHORIZE EXPENDITURE OF FUNDS FOR TELESTAFF, A FIRE STAFF AND SCHEDULING SOFTWARE City Council Meeting Minutes - August 27, 2019 Page 3 of 15 8. AUTHORIZATION TO ENTER INTO AMENDMENT NO. 1 TO THE LINKING AGREEMENT WITH OTTO ENVIRONMENTAL SYSTEMS (AZ), LLC FOR RESIDENTIAL REFUSE AND RECYCLING CONTAINERS 9. AUTHORIZATION TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH TETRA TECH BAS FOR METHANE GAS SYSTEM OPERATIONS, MAINTENANCE AND MONITORING AT THE GLENDALE MUNICIPAL LANDFILL 10. AUTHORIZATION TO ENTER INTO TWELVE (12) AGREEMENTS FOR THE FISCAL YEAR 2019-2020 PERFORMING ARTS PARTNERSHIP PROGRAM PROJECT GRANTS CONSENT RESOLUTIONS 11. RESOLUTION NO. R19-95 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AMENDMENT NO. 1 TO THE INTERGOVERNMENTAL AGREEMENT FOR FIRE AND MEDICAL SERVICES RESPONSE TO THE DESERT DIAMOND CASINO WITH THE CITY OF PEORIA AND THE SUN CITY FIRE DISTRICT ON BEHALF OF THE GLENDALE FIRE DEPARTMENT. 12. RESOLUTION NO. R19-102 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF A MEMORANDUM OF UNDERSTANDING BETWEEN THE FEDERAL BUREAU OF INVESTIGATION LABORATORY AND THE GLENDALE POLICE DEPARTMENT FOR PARTICIPATION IN THE COMBINED DNA INDEX SYSTEM RAPID DNA BOOKING STATION PILOT. 13. RESOLUTION NO. R19-103 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN AMENDMENT TO THE INTERGOVERNMENTAL AGREEMENT WITH THE ARIZONA BOARD OF REGENTS FOR AND ON BEHALF OF ARIZONA STATE UNIVERSITY (ASU) FOR THE ASU PROJECT CITIES PROGRAM. A motion was made by Councilmember Ian Hugh, seconded by Councilmember Jamie Aldama to approve Consent Agenda items 3 through 10 and adopt Consent Resolution items 11 through 13. AYE: Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Lauren Tolmachoff Councilmember Bart Turner Other: Mayor Jerry Weiers (ABSENT) Councilmember Ray Malnar (ABSENT) Passed BIDS AND CONTRACTS City Council Meeting Minutes - August 27, 2019 Page 4 of 15 14. AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH ITRON, INC. FOR MAINTENANCE AND SUPPORT SERVICES FOR ITRON DEVICES AND SOFTWARE Ms. Bower read the item by title. A motion was made by Councilmember Lauren Tolmachoff, seconded by Councilmember Ian Hugh to approve item 14. AYE: Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Lauren Tolmachoff Councilmember Bart Turner Other: Mayor Jerry Weiers (ABSENT) Councilmember Ray Malnar (ABSENT) Passed 15. AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH AMREP MANUFACTURING COMPANY, LLC, FOR REFUSE BODY REPAIR Presented by: Michelle Woytenko, Director, Field Operations Ms. Bower read the item by title. A motion was made by Councilmember Jamie Aldama, seconded by Councilmember Lauren Tolmachoff to approve item 15. AYE: Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Lauren Tolmachoff Councilmember Bart Turner Other: Mayor Jerry Weiers (ABSENT) Councilmember Ray Malnar (ABSENT) Passed 16. AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH AMERICAN FENCE COMPANY OF ARIZONA, INC. FOR FENCING MATERIALS AND INSTALLATION Presented by: Michelle Woytenko, Director, Field Operations Ms. Bower read the item by title. A motion was made by Councilmember Bart Turner, seconded by Councilmember Lauren Tolmachoff to approve item 16. AYE: Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Lauren Tolmachoff City Council Meeting Minutes - August 27, 2019 Page 5 of 15 Councilmember Bart Turner Other: Mayor Jerry Weiers (ABSENT) Councilmember Ray Malnar (ABSENT) Passed 17. AUTHORIZATION TO ENTER INTO AMENDMENT NO. 2 TO CONTRACT NO. C18-0397, A CONTRACT WITH APL ACCESS & SECURITY, INC. Presented by: Trevor Ebersole, Director, Transportation Ms. Bower read the item by title. A motion was made by Councilmember Ian Hugh, seconded by Councilmember Lauren Tolmachoff to approve item 17. AYE: Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Lauren Tolmachoff Councilmember Bart Turner Other: Mayor Jerry Weiers (ABSENT) Councilmember Ray Malnar (ABSENT) Passed ORDINANCES 18. ORDINANCE NO. 019-71 AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA AMENDING GLENDALE CITY CODE, CHAPTER 24, ARTICLE XIII, SECTION 24-179 RELATING TO THE USE OF HANDHELD MOBILE DEVICES INCLUDING SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. Presented by: Chris Briggs, Interim Police Chief Ms. Bower read the ordinance by title. Chief Briggs said in January 2019, Council adopted ordinance 019-01, which added a new section to the Glendale City Code relating to the use of handheld mobile devices. The ordinance prohibited handheld cell phone use while operating a motor vehicle. The violation was deemed a civil offense that included a $250 fine. The violation was also considered a primary offense. which meant an officer could use the observed violation to initiate a traffic stop on a vehicle. Chief Briggs said on April 22, 2019, the Arizona State Legislature deemed the regulation of wireless communication devices to be a matter of statewide concern and passed HB 2318, relating to the use of wireless communication devices while driving. The proposed ordinance would conform the City's Code to the new state law relating to use of wireless communication devices while driving. Mr. Bailey said there was a formatting error and offered the following amendment: E. A peace officer who stops a motor vehicle for an alleged violation of this section may City Council Meeting Minutes - August 27, 2019 Page 6 of 15 not take possession of or otherwise inspect a portable wireless communication device in the possession of the operator unless otherwise authorized by law. F. A peace officer who stops a motor vehicle for an alleged violation of this section may issue a citation beginning on the effective date of this section through December 31, 2020. A motion was made by Councilmember Lauren Tolmachoff, seconded by Councilmember Jamie Aldama to adopt Ordinance No. 019-71 as amended. AYE: Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Lauren Tolmachoff Councilmember Bart Turner Other: Mayor Jerry Weiers (ABSENT) Councilmember Ray Malnar (ABSENT) Passed 19. ORDINANCE NO. 019-72 AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE CITY MANAGER AND CITY CLERK TO EXECUTE AND FILE AN AIRPORT LAND LEASE AGREEMENT WITH BUTLER AVIATION INVESTMENTS, LLC FOR CERTAIN PROPERTY AT THE GLENDALE MUNICIPAL AIRPORT. Presented by: Trevor Ebersole, Director, Transportation Ms. Bower read the ordinance by title. Mr. Ebersole said the proposed ordinance authorized the City Manager to enter into an aircraft hangar land lease agreement with Butler Aviation Investments, LLC. The area proposed for lease was one of two remaining undeveloped lots located on a former hangar development at the south end of Glendale Municipal Airport. The two equal-size lots had been vacant since 1997. The applicant proposed to build a 60-foot-wide by 60-foot-deep aircraft storage hangar on one of the vacant lots. The applicant intended to sub-lease or sell the constructed hangar once completed. Mr. Ebersole said the proposed lease term was 20 years with up to two 10-year renewal options of which the total extension period would be determined by the appraised value of the completed facility. The lease incorporated an initial maximum construction period of eighteen months that was active until the date a certificate of occupancy was issued, at which time the 20-year term would take effect. Mr. Ebersole said the initial annual land lease rate was $700.80 plus tax, with an increase to $1,401.60 plus tax on the date a certificate of occupancy was issued. The land lease rate was in accordance with the Airport Rates and Charges for New Development that was approved by Council in 2002. There would be a Consumer Price Index adjustment every three years during the full term of the lease. The hangar building would become City property after the lease term, extending potential revenue opportunities for new development on the site. Mr. Ebersole said at its July 24, 2019 meeting, the Aviation Advisory Commission approved forwarding the lease to Council for consideration. City Council Meeting Minutes - August 27, 2019 Page 7 of 15 A motion was made by Councilmember Ian Hugh, seconded by Councilmember Lauren Tolmachoff to adopt Ordinance No. 019-72. AYE: Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Lauren Tolmachoff Councilmember Bart Turner Other: Mayor Jerry Weiers (ABSENT) Councilmember Ray Malnar (ABSENT) Passed 20. ORDINANCE NO. 019-73 AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING CASH AND APPROPRIATION BALANCE TRANSFERS BETWEEN BUDGET ITEMS IN THE ADOPTED FISCAL YEAR 2018-2019 BUDGET. Presented by: Lisette Camacho, Interim Director, Budget and Finance Ms. Bower read the ordinance by title. Ms. Camacho said the proposed ordinance would approve certain Fiscal Year 2018-2019 (FY18-19) budget amendments. The City of Glendale's FY18-19 total budget appropriation across all funds remained unchanged with the action. Exhibit A contained the requested appropriation transfers between departments and funds consistent with Article VI, Section 11 of the City Code and consistent with Resolution No. 5038 supporting the Cash and Budget Appropriation Transfer Policy. Councilmember Tolmachoff asked if line 11, Solid Waste — Curb Service Salaries, in the amount of $410,000, was for overtime. Ms. Camacho said it was overtime expenses. Councilmember Tolmachoff recalled that a reason for moving to the new collection schedule was to avoid overtime. Michelle Woytenko, Field Operations Director, said there had been an extensive amount of bulk trash collection and it was a cumulative amount for the services provided last August. A motion was made by Councilmember Bart Turner, seconded by Councilmember Ian Hugh to adopt Ordinance No. 019-73. AYE: Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Lauren Tolmachoff Councilmember Bart Turner Other: Mayor Jerry Weiers (ABSENT) Councilmember Ray Malnar (ABSENT) Passed City Council Meeting Minutes - August 27, 2019 Page 8 of 15 21. ORDINANCE NO. 019-74 AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE CITY MANAGER TO EXECUTE ALL NECESSARY DOCUMENTS FOR THE ACQUISITION OF REAL PROPERTY FROM EMRLAND, LLLP FOR THE BALL PARK BOULEVARD EXTENSION PROJECT AND DIRECTING CITY CLERK TO RECORD A CERTIFIED COPY OF THE ORDINANCE. Presented by: David D. Beard, P.E., City Engineer Ms. Bower read the ordinance by title. Mr. Beard said the proposed ordinance would authorize the City Manager to execute all necessary documents to acquire 3.31± acres of real property from Emrland , LLLP (Emrland) to construct the right-of-way along the Maryland Avenue alignment for the Ball Park Boulevard Extension Project. A motion was made by Councilmember Jamie Aldama, seconded by Councilmember Lauren Tolmachoff to adopt Ordinance No. 019-74. AYE: Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Lauren Tolmachoff Councilmember Bart Turner Other: Mayor Jerry Weiers (ABSENT) Councilmember Ray Malnar (ABSENT) Passed 22. ORDINANCE NO. 019-75 AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE SALE OF LAND KNOWN AS THE GLENDALE MEMORIAL PARK CEMETERY BY THE CITY TO GLENDALE MEMORIAL PARK CEMETERY LLC ON THE SOUTHWEST CORNER OF 61ST AVENUE AND NORTHERN AVENUE AND DIRECTING THE CITY MANAGER TO EXECUTE ALL NECESSARY DOCUMENTS FOR THE SALE AND DIRECTING CITY CLERK TO RECORD A CERTIFIED COPY OF THE ORDINANCE. (Updated 8/22/19) Presented by: Chris Anaradian, Assistant City Manager Ms. Bower read the ordinance by title. A motion was made by Councilmember Ian Hugh, seconded by Councilmember Lauren Tolmachoff to table the matter until the September 10, 2019 voting meeting. AYE: Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Lauren Tolmachoff Councilmember Bart Turner City Council Meeting Minutes - August 27, 2019 Page 9 of 15 Other: Mayor Jerry Weiers (ABSENT) Councilmember Ray Malnar (ABSENT) Passed RESOLUTIONS 23. RESOLUTION NO. R19-104 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE CITY MANAGER TO EXECUTE AND ACCEPT A PROPERTY USE LICENSE FROM SALT RIVER PROJECT FOR CULVERT EXTENSION, PAVING, SIDEWALK, FENCE, CURB/GUTTER AND STREET LIGHTS AT 107TH AVENUE, NORTH OF BETHANY HOME ROAD, IN THE CITY OF GLENDALE, ARIZONA. Presented by: David D. Beard, P.E., City Engineer Ms. Bower read the resolution by title. Councilmember Malnar joined the meeting via phone. Mr. Beard said the proposed ordinance would authorize the City Manager to accept a Property Use License from Salt River Project Agricultural Improvement and Power District (SRP) for the right to install a new box culvert and roadway crossing at 107th Avenue north of Bethany Home Road as part of the Ball Park Boulevard Extension Project. A motion was made by Councilmember Bart Turner, seconded by Councilmember Ian Hugh to adopt Resolution No. R19-104. AYE: Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Other: Mayor Jerry Weiers (ABSENT) Passed 24. RESOLUTION NO. R19-105 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF A PRE-ANNEXATION DEVELOPMENT AGREEMENT WITH REEMS RANCH LLC TO FACILITATE THE ANNEXATION AND DEVELOPMENT OF PROPERTIES WITHIN THE LOOP 303 CORRIDOR; AND DIRECTING THAT THE CITY CLERK RECORD ANY AND ALL NECESSARY DOCUMENTS. Presented by: Eric Fitzer, Director Development Services City Council Meeting Minutes -August 27, 2019 Page 10 of 15 Ms. Bower read the resolution by title. Mr. Fitzer said the proposed resolution authorized the City Manager to enter into a Pre-Annexation Development Agreement (PADA) between the City of Glendale and Reems Ranch LLC in order to facilitate the annexation of the owner's properties and the development of those properties within the City. Mr. Fitzer said in 2012, Reems Ranch LLC participated in the Council-approved "Loop 303 Phase 1 Utility Group" PADA. Of the five parcels owned by Reems Ranch, only the two northern most parcels were included in the original PADA. In 2019, the owners of Reems Ranch LLC submitted a new PADA to include the remaining three parcels. Prior to requesting a sewer connection from EPCOR, the designated water/sewer provider in the region, the property owner was required to provide to EPCOR an executed PADA with the City, or have successfully completed annexation into the City. A motion was made by Councilmember Lauren Tolmachoff, seconded by Councilmember Jamie Aldama to adopt Resolution No. R19-105. AYE: Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Other: Mayor Jerry Weiers (ABSENT) Passed 25. RESOLUTION NO. R19-106 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF A PRE-ANNEXATION DEVELOPMENT AGREEMENT REGARDING ANNEXATION, ZONING, INFRASTRUCTURE, CITY SERVICES AND CITY FEES FOR THE 303 LOGISTICS DEVELOPMENT WITH EH KEMF COTTON 303, LLC, AND BARCLAY GRACE INVESTMENTS, LLC. Presented by: Eric Fitzer, Development Services Director Ms. Bower read the resolution by title. Mr. Fitzer said the proposed resolution authorized the City Manager to enter into a Pre-Annexation Development Agreement (PADA) regarding certain fees between the City of Glendale and EH KEMF COTTON 303, LLC, and Barclay Grace Investments, LLC. Mr. Fitzer said in 2017, the property owner applied to Maricopa County to rezone the property from RU-43 to IND-2 Industrial. Prior to approval, the County requested City comment on the rezoning. A response was provided indicating the City had engaged in a meeting to discuss annexation, entitlement process and Northern Parkway. On July 20, 2017 the case went before the Maricopa County Planning and Zoning Commission and the zoning change was approved. On February 21, 2019 the City learned that the property had submitted a request to EPCOR for waste water. The Economic Development team met with the ownership and developers to coordinate either a PADA or annexation process, which were required prior to EPCOR applying to the Arizona Corporation Commission for a Certificate of Convenience and Necessity (CCN or City Council Meeting Minutes - August 27, 2019 Page 11 of 15 sewer connection). The property owner and developer agreed to move forward with a PADA, and annexation. Mr. Fitzer said at full build out the 96.75-acre development would include more than 1.2 million square feet (SF) of industrial and commercial buildings. The 7 acres along Glendale Avenue would include potential office, hotel, retail and similar commercial type uses. The 90 acres behind the commercial parcel, would include four higher-quality industrial buildings, specifically designed to meet the needs of modern high-tech manufacturing, light industrial, and e-commerce companies. The roadway, four-way traffic signal, and miles of water main infrastructure developed as part of the initial phase of the project would benefit the entire region, creating more than 500 acres of shovel ready land along the Loop 303. The first phase of the project included the construction of a 349,000 SF industrial building, the roadway improvements, traffic signal. and 2.3 miles of waterline. Mr. Fitzer said the development of a new 1.2 million SF modern commercial and industrial project, designed to accommodate the needs of hi-tech manufacturing, light industrial, and e-commerce companies would expand current employment opportunities, and significantly improve the roadway and water infrastructure in the region. Approving a fee waiver and transportation development impact fee credit provided the ability to be responsive in a competitive market for the purpose of securing development within the City. A motion was made by Councilmember Jamie Aldama, seconded by Councilmember Lauren Tolmachoff to adopt Resolution No. R19-106. AYE: Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Other: Mayor Jerry Weiers (ABSENT) Passed NEW BUSINESS 26. APPROVAL OF SCHEDULE B TO THE PROFESSIONAL SERVICES AGREEMENT WITH INTERIM PUBLIC MANAGEMENT, LLC Presented by: Jim Brown, Director, Human Resources and Risk Management Ms. Bower read the item by title. Mr. Brown said the proposed item authorized the City Manager to enter into Schedule B of the professional services agreement with Interim Public Management, LLC (IPM) in an amount not to exceed $192,495. Council approved the creation of the Deputy City Manager (DCM) — Public Safety position as part of the FY2019/20 Budget process. Staff recommended utilizing IPM to carry out the functions of the position on an interim basis. Utilizing IPM would allow the City Manager the opportunity to evaluate the position's functions and effectiveness and make any necessary changes or adjustments prior to hiring a full-time, regular status employee. Mr. Brown said Council approved the Professional Services Agreement and Schedule A with Interim Public Management, LLC at its meeting on June 25, 2019. City Council Meeting Minutes - August 27, 2019 Page 12 of 15 Councilmember Aldama asked if the agreement approved by Council was for use throughout the City or was it specific to the public safety position. Mr. Brown said it was to use IPM in general. Schedule B was specific to the DCM — Public Safety position. Councilmember Aldama said the contract position was being used to determine if the position was necessary but that should have been considered before the position was created. He asked for an explanation. Mr. Phelps had made the decision after consulting with staff. The City had never had a DCM position over public safety and the job description could evolve and change over time after someone was onboard. He wanted to make sure the position created the value that was anticipated. Using IPM to fill the position gave the City several options and got talent onboard quickly. Councilmember Aldama was not 100% sold on the position and using the proposed route could allow Council to determine that the position was not an efficient use of funds. He asked if the $192,495 was equivalent to the salary for that position. Mr. Brown said it was the amount that had been budgeted for the base salary only. Councilmember Turner asked if IPM hired the employee. Mr. Brown said that was correct. Councilmember Turner asked if IPM developed a pool of candidates and made the selection. Mr. Brown said IPM would generally send 3-4 qualified candidates for the City to interview and make the selection. Councilmember Turner asked if interviews had been conducted and a selection made. Mr. Brown said three interviews had been conducted and the most qualified was Rick St. John. A motion was made by Councilmember Ian Hugh, seconded by Councilmember Lauren Tolmachoff to approve item 26. Councilmember Aldama asked if it was the intent to use IPM for one year. Mr. Brown said the agreement ran through June 30, 2020. Councilmember Tolmachoff said there was no job description. She wanted to know how IPM determined who to recommend for interviews. Mr. Brown said there was a job description for the DCM position. Staff also related what skills were needed for that specific position. Councilmember Tolmachoff had been told that there was no job description for the Public Safety DCM. Mr. Phelps said there was a general job description for the DCM position. Staff provided the City Council Meeting Minutes - August 27, 2019 Page 13 of 15 type of skill set that was required for the position to IPM. Councilmember Turner asked that the job description and skill set information be shared with Council. Councilmember Aldama said, although he had reservations, the budget had been approved and would vote in support. Councilmember Turner had previously raised his concerns during the budget process regarding the position. Council still did not have information regarding the position. The vote on the motion was: AYE: Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Other: Mayor Jerry Weiers (ABSENT) Passed REQUEST FOR FUTURE WORKSHOP AND EXECUTIVE SESSION A motion was made by Councilmember Lauren Tolmachoff, seconded by Councilmember Ian Hugh to hold the next regularly scheduled City Council workshop on Tuesday, September 10, 2019 at 12:30 p.m. in City Council Chambers, to be followed by an executive session pursuant to A.R.S. 38-431.03. AYE: Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Other: Mayor Jerry Weiers (ABSENT) Passed COUNCIL COMMENTS AND SUGGESTIONS Councilmember Aldama thanked the Downtown Strategic Leadership team for its presentation at the workshop, specifically members Dawn Albright and Yvonne Knaack. He appreciated the leadership and the efforts to create a better downtown environment. Councilmember Aldama recognized Glendale Elementary School District Superintendent Cindy Segotta-Jones who was in attendance. City Council Meeting Minutes -August 27, 2019 Page 14 of 15 CITIZEN COMMENTS Bill Demski, Sahuaro District, expressed concerns about the City sales tax, order of the agenda and the salaries of employees and elected officials. ADJOURNMENT Vice Mayor Clark adjourned the meeting at 6:35 p.m. I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the meeting of the Glendale City Council of Glendale, Arizona, held on the 27th day of August, 2019. I further certify that the meeting was duly called and held and that a quorum was present. Dated this 11th day of September, 2019. ' - I J ier. Bower, MMC, City Clerk City Council Meeting Minutes-August 27, 2019 Page 15 of 15