HomeMy WebLinkAboutMinutes - Minutes - Government Services Committee - Meeting Date: 6/4/2019 1
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MINUTES
GOVERNMENT SERVICES COMMITTEE
CITY HALL
COUNCIL CONFERENCE ROOM
5850 W. GLENDALE AVE.
GLENDALE, ARIZONA 85301
JUNE 4, 2019
2:00 P.M.
1. CALL TO ORDER
Councilmember Turner called the meeting to order at 2:00 p.m.
2. ROLL CALL
Present: Joyce Clark, Vice Mayor
Ian Hugh, Councilmember
Bart Turner, Councilmember
Also Present: Julie K. Bower, City Clerk
3. CITIZEN COMMENTS
None
4. APPROVAL OF THE MINUTES
1. Approval of the minutes of the May 7, 2019 Government Services Committee meeting
Motioned by Vice Mayor Joyce Clark, seconded by Councilmember Ian Hugh to approve
the minutes of the May 7, 2019 Government Services Meeting.
AYE: Vice Mayor Joyce Clark
Councilmember Ian Hugh
Councilmember Bart Turner
Passed
5. RESIGNATIONS
Ms. Bower reported the following resignations:
Pattie Johnston (Cholla), Parks and Recreation Advisory Commission, effective 5/14/2019
Jon Froke (Cholla), Planning Commission, effective 5/21/2019
6. NEW BUSINESS
1. DRAFT TRAINING POLICY FOR BOARD & COMMISSION MEMBERS
The draft training policy was reviewed and there was consensus to proceed with distribution of
the training policy to board and commission staff liaisons.
AUDIT COMMITTEE
Vice Mayor Clark said the Audit Committee was an important committee and recommended
that the Government Services Committee (GSC) interview applicants prior to recommending
appointments to the Council.
Councilmember Hugh said the proposed process should be presented to Council.
Councilmember Turner was not opposed to the GSC conducting interviews but agreed that
Council should be informed of the interview recommendation. Councilmembers might be
interested in participating in the interviews.
There was consensus to discuss the process with Council. There was also consensus that the
goal was to appoint the public members of the Audit Committee at an August voting meeting.
Ms. Bower was directed to provide information on the Audit Committee recruitment for inclusion
in Council district newsletters.
7. MOTION TO ENTER INTO EXECUTIVE SESSION
Motioned by Vice Mayor Joyce Clark, seconded by Councilmember Ian Hugh to hold an
executive session.
AYE: Vice Mayor Joyce Clark
Councilmember Ian Hugh
Councilmember Bart Turner
Passed
8. EXECUTIVE SESSION
The Committee entered into executive session at 2:12 p.m. to discuss and consider
appointments regarding the City's boards, commissions and other bodies pursuant to A.R.S.
38-431.03(A)(1).
Motioned by Vice Mayor Joyce Clark, seconded by Councilmember Ian Hugh to adjourn the
executive session.
AYE: Vice Mayor Joyce Clark
Councilmember Ian Hugh
Councilmember Bart Turner
Passed
Councilmember Turner adjourned the executive session at 2:15 p.m.
9. NEXT MEETING
The next regular meeting of the Government Services Committee will be held on August 6,
2019 at 2:00 p.m., in the Council Conference Room of City Hall, located at 5850 W. Glendale
Ave, Glendale, Arizona, 85301.
10. ADJOURNMENT
Motioned by Councilmember Ian Hugh, seconded by Vice Mayor Joyce Clark to adjourn the
meeting.
AYE: Vice Mayor Joyce Clark
Councilmember Ian Hugh
Councilmember Bart Turner
Passed
Councilmember Turner adjourned the meeting at 2:15 p.m.
The Government Services Committee meeting minutes of June 4, 2019 were submitted
and approved is 6th day of August, 2019.
rte.
Ju frK. Bower, MMC
City Clerk