HomeMy WebLinkAboutMinutes - Minutes - Business Council Committee - Meeting Date: 4/18/2018MINUTES
BUSINESS COUNCIL COMMITTEE
CITY HALL, CHAMBERS BUILDING
CONFERENCE ROOM B-1
5850 W. GLENDALE AVE.
GLENDALE, ARIZONA 85301
APRIL 18, 2018
2:00 P.M.
CALL TO ORDER
The meeting was called to order at approximately 2:00 p.m.
2. ROLL CALL
Committee members present: Yvonne Knaack, John Crow, Dale Adams, David
Cobble, Bart Shea, Ricardo Toris, Vice Mayor Tolmachoff, Councilmember
Malnar and Councilmember Clark
Committee members absent: None.
City staff present: Sam McAllen, Development Services Director, David
Williams, AICP, Planning Administrator, Dru Maynus, Planner, Charles Jenkins,
Fire Marshal, Amanda McKeever, Department Support Services Administrator,
Andre Anderson, Police Commander, Timothy Boling, Code Compliance Official,
Terry Garrison, Fire Chief, Jessi Pederson, Assistant Director of Economic
Development, Brian Friedman, Director of Economic Development and Stephen
Dudley, Building Safety Official
3. CITIZEN COMMENTS
Councilmember Clark called for citizen comments. There were no comments
made by citizens.
4. INTRODUCTIONS
Councilmember Clark called for introductions. Each committee member and staff
member intorduced themselves, who they represented and provided additional
pertinent information.
5. PURPOSE OF THE BUSINESS COUNCIL COMMITTEE
Councilmember Clark stated the purpose of the Business Council Committee was
to review existing codes, regulations, etc.; and the goal was to recommend
elimination of redundant, obsolete and ineffective material to streamline the city's
codes, regulations and ordinances to simplify the developments process for
current and future business owners.
The Committee function is to craft new strategies and make recommendations for
City Council's consideration.
6. SELECTION OF COMMITTEE CHAIRPERSON
Councilmember Clark called to select nominations for the committee chairperson.
Chairperson Clark stated the selection of vice -chairperson will occur during the
May 17, 2018 meeting.
7. COMMITTEE PROCEDURES
a. Robert's Rules of Order will be follwed
b. Staff will provide written materials on topics to be discussed
c. Staff will provide written responses to queries from Committee members
8. PROPOSED MEETING SCHEDULE
Chairperson Clark stated the Business Committee should be held on the third
Thursday of every month at 2:00 p.m.
Chairperson Clark stated there will need to be two revisions to the scheduled
meeting dates. First, July 19, 2018 will be vacated; and December 20, 2018 will
change to December 13, 2018.
Chairperson Clark stated if the proposed meeting schedule is not sufficient then
City Council will allow for additional meetings.
9. COMMITTEE REPORTING SCHEDULE
Chairperson Clark stated a six and 12 -month report will be provided to City
Council.
10. IDENTIFICATION AND PRIORITIZATION OF CODES TO BE REVIEWED AND
DISCUSSED
Staff is to provide material and information on the current regulations with regard
to alarm systems, buildings and building regulation, fire prevention and
protection, grading, landscape and sanitation for the first meeting.
Staff member Sam McAllen asked Chairperson Clark if additional items are
identified as needing to be reviewed and how the items should be distributed
amongst the committee members.
Chairperson Clark stated that the materials should be ready for distribution for the
next meeting by providing the material via email to staff liaison, Sam McAllend;
and copy Council Assistant Shelli Henson shenson@glendaleaz.com.
Staff Liaison Sam McAllen asked Chairperson Clark if she would prefer the 2018
fire and building codes be distributed electronically along with the current fire
building codes. Chairperson Clark stated that is her preference.
Staff member Biran Friedman asked how the committee should handle and
decide which staff members should be present during each meeting. Chairperson
Clark stated Planning, Building Safety, Economic Development, Transportation
and Engineering shall be in attendance at every meeting; and Code Compliance
should be at several meetings as well. Chairperson Clark continued by stating,
since ther are 19 divisions/departments the remainder of divisions/departments
shold only be in attendance if information or material is applicable to that
individual division/department.
11. FINAL COMMENTS
Chairperson Clark asked if there were any final comments. There was one
comment from committee member John Crow. He asked how the committee
members would determine and select the recommendations to provide to City
Council. Chairperson Clark stated that the committee members would review the
material/information provided for each regulation and code, make
recommendation, develop a consensus from the committee, staff will record the
recommendations, and the recommendations will be re -reviewed at the
subsequent meeting before starting on the new material.
Staff member Brian Friedman asked if individual committee members will be able
to introduce their ideas through adding additional item chapters. Chairperson
Clark stated that the committee members are to email Staff Liaison Sam McAllen
and copy Council Assistant Shelli Henson who will reproduce the material for the
subsequent meeting.
Committee member Ricardo Toris asked if the meetings will be published, and
should they get their ideas and suggestions be provided to Sam McAllen a week
in advance to the next meeting. Chairperson Clark said yes to both questions.
12. NEXT MEETING
The next regular meeting of the Business Council Committee will be held on May
17, 2018 at 2:00 p.m., in the Conference Room B-1 located at 5850 W. Glendale
Ave, Glendale, Arizona, 85301.
13. ADJOURNMENT
With no further business, Chairperson Clark called for a motion to adjourn.
The meeting was adjourned at 2:37 p.m.
The Business Council Committee meeting minutes of April 18, 2018. were submitted and
approved this 17th day of May, 2018.
Sam McAllen
Development Services Director
Denise Kazmierczak
Recording Secretary