HomeMy WebLinkAboutMinutes - Minutes - Public Safety Personnel Retirement Boards - Meeting Date: 3/27/2019 (3)MINUTES
PUBLIC SAFETY PERSONNEL RETIREMENT SYSTEM
LOCAL POLICE BOARD
CITY HALL - 4TH FLOOR CONFERENCE ROOM
5850 W. GLENDALE AVE.
GLENDALE, ARIZONA 85301
MARCH 27, 2019
9:30 A.M.
1: CALL TO ORDER THE LOCAL POLICE BOARD
Chair Charles Erickson called the meeting to order at 9:45 a.m.
2. ROLL CALL
Present:
Mayor Jerry Weiers
City Manager Kevin Phelps
Chair Charles Erickson
Board Member Cody Carmichael
Board Member Justin Harris
Staff Present:
Jim Brown, Board Secretary and Director of Human Resources & Risk Mgmt.
Kurt Christianson, Assistant City Attorney
Charlotte Beadles, HR Specialist, Benefits
Lisa Chill, HR Management Assistant
Police Officer Michele Blanco
Other Attendees:
Attorney Carrie O'Brien
3. CITIZEN COMMENTS
No citizens were present.
4. APPROVAL OF THE MINUTES
Public Safety Personnel Retirement System - Local Police Board Minutes of February 27, 2019
Motioned by Board Member Justin Harris, seconded by Board Member Cody Carmichael
AYE: Mayor Jerry Weiers
City Manager Kevin Phelps
Chair Charles Erickson
Board Member Cody Carmichael
Board Member Justin Harris
Passed
5. NEW BUSINESS
A. DISCUSSION AND POSSIBLE VOTE ON BOARD MEMBER TERM
Board Secretary Jim Brown read this summary of the issue to consider and discuss.
According to statute (A.R.S. § 38-847 (B)), the term for PSPRS Local Board Members is four
years. The Glendale City Clerk's office is responsible for monitoring the Board Members'
expiration dates for all of the City's Boards and Commissions. In an effort to streamline this
process, an ordinance was passed in the Fall of 2017 by the City Council to set a standard
expiration date for all Boards and Commissions of January 31 st. Any term expirations during
the year were in essence "extended" to January 31 st.
Board Member Justin Harris' term that began 7/1/16 was affected by this. His term expiration
date should be 6/30/20; however, because of this ordinance, his term was "extended" to
1/31/21.
The Board discussed several options of possible actions to take on this issue.
The Board agreed on a solution and voted to keep the original term expiration date of
6/30/2020 for Board Member Justin Harris' term. At that time, the Police members will elect a
Board member for a term of 7/1/2020 and ending 1/31/2021. A second election will take place
before the shortened term expires to elect an employee Board member for a full 4 -year term
beginning 2/1/2021 and ending 1/31/2025.
Motioned by Mayor Jerry Weiers, seconded by Board Member Cody Carmichael
AYE: Mayor Jerry Weiers
City Manager Kevin Phelps
Chair Charles Erickson
Board Member Cody Carmichael
Board Member Justin Harris
Passed
B. DISCUSSION AND POSSIBLE VOTE ON BOARD'S REVIEW PROCESS FOR
PRE-EMPLOYMENT PHYSICAL EXAMS
Mr. Brown explained the issue to be considered and discussed.
According to the recently adopted PSPRS Local Police Board Rules, the Local Police Board
shall review the physician's report for any pre-existing conditions noted during
pre-employment physical exams for new employees ( Rules D.5.d.). However, the Rules do
not require the Board to be furnished with copies of every test conducted during the
pre-employment physical exam.
Mr. Brown suggested that the Board no longer receive all of the detailed medical reports and
results (EKG, blood work, etc.), but instead would receive the Pre -Employment Medical
Examination Summary provided by Glendale Police Department Personnel Management Unit,
along with the completed AZPOST medical forms completed by the physician and employee,
and the Pre -Existing Medical Condition Form completed and signed by the physician, and
signed by the employee.
The Board agreed and voted to approve this change to the pre-employment medical
paperwork that they receive for new employees.
Motioned by Board Member Cody Carmichael, seconded by City Manager Kevin Phelps
AYE: Mayor Jerry Weiers
City Manager Kevin Phelps
Chair Charles Erickson
Board Member Cody Carmichael
Board Member Justin Harris
Passed
6. EXECUTIVE SESSION
Upon a public majority vote of a quorum of the Local Police Board, the Board may hold an
executive session, which will not be open to the public, regarding any item listed on the
agenda but only for the following purposes:
(i) discussion or consideration of records exempt by law from public inspection (A.R.S. §
38-431.03(A)(2));
(ii) discussion or consultation for legal advice with the Local Board's attorney (A.R.S. §
38-431.03(A)(3));
The Board voted to go into Executive Session.
Motioned by Board Member Justin Harris, seconded by Board Member Cody Carmichael
AYE: Mayor Jerry Weiers
City Manager Kevin Phelps
Chair Charles Erickson
Board Member Cody Carmichael
Board Member Justin Harris
Passed
Medical Evaluations for five (5) New Police Personnel were reviewed by the Board:
A. Cody Michael Alloway
B. Jared Michael Ellis
C. Joseph Martin Madlock II
D. Estrellita Salas
E. Brenda Anthea Sazonova
7. ADJOURN EXECUTIVE SESSION AND RECONVENE IN OPEN SESSION
8. CONSIDERATION AND POSSIBLE VOTE ON EXECUTIVE SESSION ITEMS
Police Officer Michele Blanco confirmed that the following new Police Personnel met the
standards of the Glendale Police Department and the Arizona Peace Officer Standards and
Training Board.
The Board voted to accept the five (5) New Police Personnel into the Public Safety Personnel
Retirement System (PSPRS) with any pre-existing conditions noted on the Pre -Existing
Medical Condition Form:
A. Cody Michael Alloway
B. Jared Michael Ellis
C. Joseph Martin Madlock II
D. Estrellita Salas
E. Brenda Anthea Sazonova
Motioned by Board Member Cody Carmichael, seconded by Board Member Justin Harris
AYE: Mayor Jerry Weiers
City Manager Kevin Phelps
Chair Charles Erickson
Board Member Cody Carmichael
Board Member Justin Harris
Passed
9. BOARD COMMENTS AND SUGGESTIONS
There were no Board comments or suggestions.
10. NEXT MEETING
The ne)d regular meeting of the Public Safety Personnel Retirement System Local Police
Board will be held on April 24, 2019 at 9:30 a.m., in the 4th Floor Conference Room, located
at 5850 W. Glendale Ave., Glendale, Arizona, 85301.
11. ADJOURN THE LOCAL POLICE BOARD MEETING
Chair Erickson adjourned the meeting at 10:09 a.m.
The Public Safety Personnel Retirement System Local Fire & Police Boards meeting minutes of March 27,
2019 were submitted and approved this 22nd day of May, 2019.
/s/Jim Brown
Jim Brown
Recording Secretary