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HomeMy WebLinkAboutMinutes - Minutes - Citizens Transportation Oversight Commission - Meeting Date: 4/4/2019MINUTES CITIZENS TRANSPORTATION OVERSIGHT COMMISSION TRANSPORTATION OFFICE 6210 W. MYRTLE AVENUE - BUILDING A, SUITE 111 GLENDALE, ARIZONA 85301 APRIL 4, 2019 6:OOP.M. 1. CALL TO ORDER Chair Geurs called the meeting to order at 6:00 p.m. 2. ROLL CALL Chair Geurs performed the roll call. Chair Geurs welcomed new commissioner John O'Connor and noted that Commissioner Jared was unable to attend tonight's meeting. Commissions Nylund and Young were not present at roll call but entered the meeting shortly afterward. Present: John Geurs, Chair John Fernandes, Vice Chair Chris Hauser, Commissioner Marie Nesfield, Commissioner Jack Nylund, Commissioner John O'Connor, Commissioner Barbara Rose, Commissioner Christopher Sund, Commissioner Joan Young, Commissioner Absent: Chuck Jared, Commissioner Also Present: Purab Adabala, Transportation Planning Administrator Patrick Sage, Transportation Planner Marilu Garcia, Transportation Analyst Trevor Ebersole, Transportation Department Director Kurt Christianson, Assistant City Attorney 3. APPROVAL OF THE AGENDA - WITHDRAWALS AND CONTINUANCES ACTION BY CTOC- Approval of the agenda for the April 4, 2019 Citizens Transportation Oversight Committee meeting. Motioned by Commissioner Barbara Rose, seconded by Vice Chair John Fernandes AYE: Chair John Geurs Vice Chair John Fernandes Commissioner Chris Hauser Commissioner Marie Nesfield Commissioner Barbara Rose Commissioner Christopher Sund Other: Commissioner Chuck Jared (ABSENT) Commissioner Jack Nylund (ABSENT) Commissioner Joan Young (ABSENT) Passed 4. APPROVAL OF THE MINUTES (Commission Young entered the meeting) ACTION BY CTOC- Approval of the minutes from the February 7, 2019 meeting of the Citizens Transportation Oversight Commission with the following modifications: change all references of "Vice Chair Geurs" to "Chair Geurs"; and remove the "T' under Item 8, Project Elements, 5th bullet point. Motioned by Commissioner Chris Hauser, seconded by Commissioner Marie Nesfield AYE: Chair John Geurs Vice Chair John Fernandes Commissioner Chris Hauser Commissioner Marie Nesfield Commissioner Barbara Rose Commissioner Christopher Sund Commissioner Joan Young Other: Commissioner Chuck Jared (ABSENT) Commissioner Jack Nylund (ABSENT) Passed 5. CITIZEN COMMENTS No citizen comments were made. 6. FY2018 GO ANNUAL REPORT - FINAL (Commissioner Nylund entered the meeting) Ms. Garcia presented information on the FY2018 GO Annual Report and noted that the report includes close-out information through June 30, 2018. The presentation includes the following: • FY2018 Financial Closeout Numbers • GO Program Revenue Summary FY2017-18 • GO Program Cash Expense Summary FY2017-18 • Status of GO Program Bond Funds • Status of Transportation Bond Issuances • Status of Capital Projects, Programs, and Education Efforts Commissioner Nylund inquired about the expenses versus revenue for the GUS program, noting that more is expended than collected. Mr. Adabala briefly provided the following information on the program: • Each route costs approximately $200,000 to operate. • There are three routes. • The City stopped collected fares on GUS routes at FY18 due to the expense of processing the coins and cost of accounting. • Ridership has increased and this could be due to the change to free fares. Mr. Adabala stated that a detailed presentation and discussion on the GUS program can be included on a future agenda. Vice Chair Fernandes inquired as to the percent increase in ridership and Mr. Adabala replied that he will have to follow up with the exact number. Commissioner Nylund commented that the CTOC must keep on top of fiscal responsibility for the programs. Commissioner Nylund stated that new and increased services like grocery and restaurants deliveries may be changing transit demand. Commissioner Nesfield relayed that she does not have a car and does not want grocery stores choosing her food and she is not able to drive to the doctor. Commissioner Nesfield stated that these are services required by the ADA and federal law, and the GO Program was not passed for the City to make money, but to provide quality of life services. Commissioner Nylund stated that any program over $1 million should be its own line item, which it is not in this report. Mr. Adabala assured that staff will bring specific details on the GUS Program to an upcoming meeting. ACTION BY CTOC: Approval of the FY2018 GO Annual Report as presented. Motioned by Commissioner Marie Nesfield, seconded by Commissioner Jack Nylund AYE: Chair John Geurs Vice Chair John Fernandes Commissioner. Chris Hauser Commissioner Marie Nesfield Commissioner Jack Nylund Commissioner Barbara Rose Commissioner Christopher Sund Commissioner Joan Young Other: Commissioner Chuck Jared (ABSENT) Passed 7. DRAFT 10 -YEAR TRANSPORTATION PROGRAM UPDATE Mr. Ebersole noted that the presentation he is giving this evening to the CTOC will also be given to City Council at the April 9th Council Workshop. Mr. Ebersole presented the draft 10 -Year Transportation Program Annual Update, which included the following: • Transportation Projects Completed or In -Progress • Current Council Approved Capital Program (Approved June 2018) • Current Council Approved Maintenance Programs (Approved June 2018) • Current Funding Scenario • New Projects/Expenses . Remaining Unallocated Funds for FY2020-2029 - $21.26 million • Council Items of Interest Commissioner Nylund asked for the costs of the P2 Lot, including Montebello, and the Pedestrian Bridge. Mr. Ebersole relayed costs of $7.4 million and $3.1 million, respectively. Commissioner Nylund asked if there was any contribution from State Farm, the Cardinals, or the Arizona State Tourism Authority toward the Pedestrian Bridge. Mr. Ebersole replied in the positive. Mr. Adabala added that the final figures are not yet in. Commissioner Nylund inquired about any contribution for the P2 Lot and noted that the AZSTA receives the parking fees. Mr. Ebersole explained that the City uses the P2 Lot on non -game days. Commissioner Young asked if another parking lot is needed and Mr. Ebersole replied in the negative. Commissioner Nylund inquired as to how much of the P2 Lot was paid for by GO funds. Mr. Adabala stated that the majority of the P2 Lot was paid for by general obligation bonds and no GO funds went into the P2 Lot or the Pedestrian Bridge. Commissioner Nylund asked if all of the cities in the agreement have paid their share for Northern Parkway. Mr. Ebersole replied in the positive, but added that only the scheduled amounts have been paid, not their full proportionate share since the project is still underway. Mr. Adabala noted that the City of Glendale paid more up front to get the Glendale MPA segment completed first. Mr. Adabala stated that all cities are contributing what is needed to keep the project moving forward. Commissioner Nylund wondered if there was any consideration of bonding for the Field Operations complex rehab project. Mr. Adabala noted that the total project is approximately $27 million and in 2022 there will be an opportunity for bonding approximately $9 million. Mr. Ebersole relayed that Council has indicated it would prioritize using unallocated funds for Pavement Management. Commissioner Hauser asked if the $21.26 million was to be spent over the ten years. Mr. Ebersole replied in the negative (it can be spent in a shorter period) and explained the financial methodology. Commissioner Sund suggested deferral of the expenditure of the $21.26 million, perhaps keeping it in a 'Rainy Day Fund." Mr. Ebersole replied that this suggestion could be taken to Council. Commissioner Nylund wondered how much of Ballpark Boulevard is in Phoenix. Mr. Ebersole replied that very little of it was in Phoenix; however, Phoenix has contributed approximately 9% of the cost. Commissioner Rose suggested spending no more than 1/10th of the $21.26 million in unallocated funds each year over the ten years. Mr. Ebersole replied that this suggestion could be taken to Council. Commissioner Nesfield inquired about a "wish list" of projects and associated costs. Mr. Ebersole explained that the CTOC does not have to recommend specific projects at this time. Mr. Ebersole explained that at this time, the CTOC is being requested to accept the Transportation Program update with the already identified new projects, plus the $21.26 million potentially available to spend. If the CTOC has recommendations on specific additional projects, staff will take those back to Council. Commissioner Nylund asked if this Program would be updated each year now going forward. Mr. Ebersole replied in the positive, as this was the first annual Program update. Commissioner Young noted that the light rail transit project did not move forward and there is no focus now on mass transit. Commissioner Young commented that perhaps the $21.26 million could be put toward mass transit or be used for a mass transit study. Mr. Ebersole commented that mass transit is very expensive, but that the trend now is moving towards consideration of a regional commuter rail service. Mr. Ebersole stated that there is also now a heavy push in the industry towards autonomous vehicles. ACTION BY CTOC - Acceptance of the First Annual Update of the 10 -Year (2020-2029) Transportation Program, with the recommendation to use unallocated additional funds towards Pavement Management, the Future of Transportation, and "rainy day" conservation (roll call vote was taken). Motioned by Commissioner Jack Nylund, seconded by Vice Chair John Fernandes AYE: Chair John Geurs Vice Chair John Fernandes Commissioner Chris Hauser Commissioner Marie Nesfield Commissioner Jack Nylund Commissioner Barbara Rose Commissioner Christopher Sund Commissioner Joan Young Other: Commissioner Chuck Jared (ABSENT) Passed 8. MANAGER'S REPORT Mr. Adabala reported that a brand new pathway was completed at 75th Avenue and Hillcrest, near the east bank of the New River. 9. COMMISSIONER UPDATES Commissioner Nesfield reported that she attended the Active Transportation Plan (ATP) Open House public meeting on February 27th and received an update on the ATP at the March 4th Citizens Active Transportation Advisory Committee meeting. Commissioner Nesfield announced that the ATP is now complete and Committee -members received copies of the report for review. Committee -member Nesfield commented that the consultants did a very good job on the ATP and incorporated many of her equestrian suggestions. Commissioner Sund reported that he and his family attended the Glendale Family Bike Ride on March 31 st and had a very good time. Commissioner Sund commented that the event was very well attended. Chair Geurs thanked all who were able to attend the Coyotes Game on February 16, which had a great turnout. Chair Geurs noted that the Mayor and Vice Mayor were also in attendance. Chair Geurs shared that he also attended the Glendale Boards and Commissions appreciation dinner on March 21 st, which had not been held for several years. Chair Geurs commented that it was very good for the City to recognize its volunteers. Commissioner Nylund stated that it was nice to receive a Certificate of Appreciation and service pin in the mail. Mr. Sage clarified that the ATP is not fully complete but will be finalized in April. Mr. Sage stated that all Commissioners are encouraged to provide their comments. 10. FUTURE AGENDA ITEMS No new agenda items for consideration were identified by commissioners. 11. NEXT MEETING The next regular meeting of the Citizens Transportation Oversight Commission is scheduled for May 2, 2019 at 6:00 p.m., at 6210 W. Myrtle Road - Building A, Suite 111, Glendale, Arizona, 85301. DJOURNMENT hair Geurs adjourned the meeting at 7:41 p.m. T 41no s Transportation Oversight Commission meeting minutes of April 4th, 2019 were submitted aned this second day of May 2019. Patri& Sage t.,= Recording Secretary