Loading...
HomeMy WebLinkAboutMinutes - Minutes - Parks & Recreation Advisory Commission - Meeting Date: 4/8/2019r' 111h,T !. MINUTES PARKS AND RECREATION ADVISORY COMMISSION ROSE LANE RECREATION CENTER 5003 W. MARLETTE AVE. GLENDALE, ARIZONA 85301 APRIL 8, 2019 6:OOP.M. 1. CALL TO ORDER Chair McConnell called the meeting to order at 6:19 p.m. 2. ROLL CALL Present: Sam McConnell III, Chair Gayle Schiavone, Vice Chair Pattie Johnston, Commissioner Monica Lopez, Commissioner Aaron Walls, Commissioner Absent: Jessica Edgar, Commissioner Also Present: James Burke, Director Timothy Barnard, Assistant Directory Paul King, Recreation Administrator Bryan Wagner, Park Superintendent Kimberly Larson, Marketing & Communication Program Manager Liz Duncan, Senior Recreation Coordinator Kyle White, Recreation Coordinator - Aquatics 3. CITIZEN COMMENTS None. 4. APPROVAL OF THE MINUTES a. Parks and Recreation Advisory Commission Minutes of March 11, 2019. Motioned by Vice Chair Gayle Schiavone, seconded by Commissioner Pattie Johnston to approve the March 11, 2019 Parks and Recreation Advisory Commission Meeting minutes as written. AYE: Chair Sam McConnell III Vice Chair Gayle Schiavone Commissioner Pattie Johnston Commissioner Monica Lopez Commissioner Aaron Walls Passed 5. NEW BUSINESS a. INFORMATION: TOUR OF ROSE LANE RECREATION AND AQUATICS CENTER Ms. Duncan gave a presentation on the interior of the Rose Lane facility, which included the following highlights: • The Afterschool Program at the facility is run by The Friendly House, who is the non-profit that the City contracts with to perform services. • The Afterschool Program is operated Monday through Friday from 3:00 to 7:00 p.m. • Activities include crafts, game room, homework help, snacks, and more. . During day time hours, The Friendly House also offers a high school equivalency program, occupational training, English as a Second Language classes, and more.These programs are offered free of charge to the community. • A summer program will be offered. Mr. White conducted a tour of the Aquatics Center and information shared included the following: • The pool will open on June 1st and close on August 3rd, • The pool will be opened Tuesday through Sunday and closed on Mondays. . Amenities include: zero -depth entry, an aquatic playground, lap pool, diving board, splash pad, snack bar, and more. b. INFORMATION: SAHUARO RANCH COMPARISON SITE STUDY AND OPERATIONS ASSESSMENT Mr. Barnard announced that the final assessment of the current operations and assets at Sahuaro Ranch Park has been completed by PLANet Communities, LLC. The Comparison Site Study and Operations Assessment was distributed to the Commission. The report includes the following: • An overview of historic Sahuaro Ranch Park assets • A summary comparison of Sahuaro Ranch Park with other similar locations including Canoa Ranch, Colorado River State Park, Fort Verde Historic State Park, and Sharlot Hall Museum • A site management assessment of Sahuaro Ranch Park • Maps of Sahuaro Ranch buildings and infrastructure • Tree and vegetation categories and conditions Mr. Barnard relayed that this document is an assessment of the Sahuaro Ranch Park Historic Area. At a later date, a more in-depth discussion of the operations at the Sahuaro Ranch Park Historic Area can be held. Mr. Burke added that staff is working to obtain information which will be helpful in understanding the park at a deeper level than before. Mr. Burke relayed that the funds are not available for a Master Plan for this park at this time, so this assessment was conducted which will be useful for planning purposes. Chair McConnell asked if the information from this assessment would be included in the overall Master Plan for Parks and Recreation and Mr. Burke replied in the positive. Chair McConnell inquired if the remediation on the Barnyard due to the fire damage would still be completed. Mr. Burke relayed that the remediation is planned but not fully funded at this time. Mr. Burke stated C Q that the design, architectural, and permitting phases have been completed and the bid process is underway currently. Vice Chair Schiavone wondered if the removal of trees would be done as presented at a recent Commission meeting. Mr. Burke replied that the funding for this project has not be obtained yet but was hopeful that it would be. Mr. Barnard stated that this assessment is a good baseline for the park and would be a good effort toward the Department Master Plan. Commissioner McConnell wondered about a plan for the non -historic area of the park. Mr. Barnard replied that the other area of the park will fall under a different assessment. Mr. Barnard commented that a cost analysis versus available budget will be conducted. Commissioner McConnell inquired about the ball fields. Mr. Burke stated that the ball fields were renovated approximately nine or ten years ago at a cost of approximately $2.5 million. Mr. Burke commented that the ball fields look a little rough and appear to may not have had a high level of attention, most likely a result of staffing and budget. Mr. Burke stated that it is easy to build facilities, however they need to be maintained. Mr. Burke shared that staff is doing an assessment of maintenance needs and will bring the information before the Commission when completed. INFORMATION: SAHUARO RANCH HISTORIC AREA SITE MAPS Mr. Barnard presented the GIS site maps for the Sahuaro Ranch Park Historic Area as provided by the Assessment Consultant. The GIS maps show the location of existing buildings, parking areas, site amenities, and landscaping, including species and tree conditions. INFORMATION: DEPARTMENT CAPITAL IMPROVEMENT PROGRAM UPDATE The FY2019-2028 CIP report was provided to the Commission. Mr. Barnard displayed the FY19-20 Budget Calendar dates and gave the following presentation: • What is a Capital Improvement Plan? • Assets valued over $50,000 with a useful life of 5+ years • Land, buildings, streets and improvements, plants, large equipment • Ten -Year Plan (only FY 19-20 is adopted as part of the FY 19-20 budget) • Projects in years 1 to 5 have identified funding sources • Financial Policy • Improve existing assets • Replace existing assets as needed • Construct new assets • Capital Improvement Plan Funding Sources • Development Impact Fees (DIF):Accounts displayed • CIP Process • CIP process began in November 2018 • All CIP requests were due December 2018 • CIP operating impacts are considered when developing the operating fund forecasts • Carryover appropriations are not yet included in the FY19-20 plan • Carryover is estimated in April and will be part of the FY19-20 Tentative and Final Budget requests • 10 -Year Capital Improvement Program . Total: $1,010,185,839 • Water/Wastewater:40% • Facilities/Maintenance: 17% • Public Safety: 12% • Streets: 11 % • Parks:7% • Landfill:5% • Airport and Transit:2% • Drainage:2% • Solid Waste:2% • Arts and Libraries:1 % • Parking Lots:1 % • Parks Projects Completed or In -Progress • ADA Projects • CDBG Funding • Meet ADA standards with properly sloped sidewalks • Sands Playground Replacement • CDBG Funding • Install new playground equipment, surfacing, and shade • Skunk Creek Wash • Clean-up of Skunk Creek Wash • Removal of trees and shrubs per maintenance plan • Pathway Improvement Project • Addition of pathways in parks due to increased levels of activity • Include outdoor fitness equipment stations Mr. Burke presented highlights of the CIP Summary by Project Type, specific to Parks. Mr. Burke announced that staff is obtaining assessments of irrigation, lighting, and the ball fields. The CIP report also included information on Parks Summary by Project and other more detailed breakouts. Vice Chair Schiavone inquired as to why there was a dip in FY2021 CIP funding for Parks. Mr. Burke replied that there are no funding sources for that year nor bond capacity. Mr. Barnard noted that he and Mr. Burke focused on including items in the CIP that would not create new operating costs, adding that the current Master Plan indicates that the City should maintain what it has. Mr. Burke announced that once all of the assessments are completed, staff can go before Council to show the specific needs of the Department. Mr. Barnard stressed that system -wide prioritization would be done. Chair McConnell wondered how staff decided which projects to fund, noting that the unbudgeted cool decking at the Foothill Aquatics Center was approved however the trees at Sahuaro Ranch Park remain unfunded. Mr. Burke explained that the inspectors had indicated that the cool decking at the FRAC was cracking, had exposed concrete, and could be a code issue. Mr. Burke added that this was one-time available funding and would not have been able to be done next year with the same funding source. Chair McConnell commended staff for obtaining fund for the cool decking. Vice Chair Schiavone inquired about the proposed pickleball courts. Mr. Burke replied that Council is voting tomorrow on the CDBG funding recommendation from the Community Development Advisory Committee (CDAC). Mr. Burke stated that the Department requested funding for pickleball courts at Bonsall Park North and CDAC recommended the funding to Council. Chair McConnell asked if the Commissioners should attend the voting meeting. Mr. Burke replied that the Commissioners are welcome to attend, however, since it is a workshop, there will not be an opportunity for public comment. Mr. Burke added that the Department has also requested $175,000 in CDBG funds for Park ADA improvements. e. INFORMATION: PREVIEW OF SUMMER RECREATION PROGRAMS Ms. Larson distributed the Glendale@Play Magazine and announced that 15,000 copies were printed for distribution and the magazine is also available online. Mr. King reported on the cool decking project at the FRAC: • 70,000 square feet of cool deck at a cost of approximately $260,000.00. • The pool will close one week from today for the project. • Groups with programming interruptions will be credited with extended time. . The contractor has committed that the project will be completed by May 28th Mr. King gave a briefing on Summer Programs, which included the following: • Youth Summer Baseball and Softball Leagues • Foothills 360 Summer Camp:May 28th— August 2nd • Adult Men's Basketball League • Daddy Daughter Dance • Archery Camp • Flag Youth Football . Aquatics Program:Will be presented in great detail at the May Commission meeting • The splash pad at Heroes Park will be open from Memorial Day to Labor Day Mr. King concluded his report. 6. STAFF UPDATES Ms. Larson announced the following: . April 25th at 9:00 a.m. - Arbor Day Celebration • Joint effort between Parks and Recreation and other City departments • Students from Sierra Verde Steam School will participate • All are invited to attend — details will be emailed to the Commissioners • April 23rd — Mayor's Proclamation on Environmental Awareness Month Mr Barnard gave an update, which included the following: • Master Plan Update • Staff is reviewing RFP submittals • Three qualified vendors have responded • Scoring and evaluations are being conducted Mr. Wagner and his staff have been installing outdoor fitness equipment stations at Pasadena Park and Orangewood Vista Park. Photos were displayed. 7. COMMISSION COMMENTS AND SUGGESTIONS Vice Chair Schiavone complimented the Sahuaro Ranch Park Rose Garden and suggested signage regarding the types of roses and appreciation to the vendor. Mr. Burke relayed that the Mayor offered signage to the vendor, who declined. Vice Chair Schiavone also praised the Glendale Family Bike Ride. Chair McConnell stated that he has contacted Mr. Burke in regards to partnering on bigger projects at the parks. Mr. Burke explained that the City policy for donations is currently being reviewed and once the new policy is adopted, options for the process can be considered. Chair McConnell distributed pictures of trash and debris left behind by the homeless at Bonsall Park North. Chair McConnell was extremely disturbed and concerned about the condition and safety of the park and stressed that the issue must be addressed. Chair McConnell commented that Ms. Stephanie Miller had provided a list of parks and questions for Commissioners to complete when reviewing the parks. Chair McConnell would prefer the addition of more detailed questions on the form. Chair McConnell announced his commitment to inspecting the parks in his district two times a month, will review other parks as well, and encouraged other Commissioners to do what they can within their comfort level. Mr. Burke stated that the Commissioners are volunteers and are not expected to be experts when reviewing the parks. Mr. Burke stressed that what is beneficial is the overall park impression, if the park looks warm and inviting, and if people are using the park. Chair McConnell announced that he will not be able to attend the May Commission meeting but could possibly call in by phone. Chair McConnell reported that on Friday, April 19th, staff will conduct a tour for Council Members, the Mayor, and the City Manager and that he and Vice Chair Schiavone will attend as well. Four parks will be toured: Rose Lane, Bonsall Park, Sahuaro Ranch Park, and Tierra Buena Park. Chair McConnell complimented Mr. Burke on the idea for the tour. Mr. Burke noted that the City Manager actually suggested the tour, which will be a good way for Council to see the deficiencies in infrastructure. 8. NEXT MEETING The next regular meeting of the Parks and Recreation Advisory Commission will be held on May 13, 2019 at 6:00 p.m., at the Glendale Adult Center, located at 5970 W. Brown St., Glendale, Arizona, 85302. 9. ADJOURNMENT Motioned by Commissioner Pattie Johnston, seconded by Commissioner Aaron Walls, to adjourn the meeting at 8:10 p.m. AYE: Chair Sam McConnell III Vice Chair Gayle Schiavone Commissioner Pattie Johnston Commissioner Monica Lopez Commissioner Aaron Walls Passed The Parks and Recreation Advisory Commission meeting minutes of April 8, 2019, were submitted and approved this 14th day of May, 2019. Gwen Benoit Administrative Support Specialist Denise Kazmierczak Recording Secretary