HomeMy WebLinkAboutAudit Reports - Public - Transportation Procurement Card Meal Charges - Audit Follow-up - 8/27/2018
Date: August 27, 2018
To: Kevin R. Phelps, City Manager
From: Candace MacLeod, City Auditor
Subject: Audit Follow-up: Transportation Procurement Card Meal Charges
The City Auditor’s Office conducted a procurement card audit of Transportation
Department charges in September 2017. The 2017 audit identified that some
Transportation-related meal expenses were charged to the Highway User Revenue
Fund (HURF), and the Transportation Sales Tax Fund. Furthermore, since the City did not
have a policy regarding whether meals could be charged to HURF, or the
Transportation Sales Tax Fund, the auditors recommended that one be developed.
Management agreed with this recommendation and estimated that a policy would be
developed, in conjunction with the City Attorney’s Office, by January 2018. An audit
follow-up was conducted in Apri l 2018, and Transportation indicated that additional
time was needed to develop a meal policy.
A subsequent follow-up was performed in July 2018 indicating that a “GO and HURF
Funds Meal Expenditure Policy” had been developed and approved by Transportation.
Please let me know if you have any questions.
cc: Michael D. Bailey, City Attorney
Lisette Camacho, Assistant Director of Budget and Finance
Tom Duensing, Assistant City Manager
Trevor Ebersole, Director of Transportation
Jack Friedline, Assistant City Manager
Vicki Rios, Director of Budget and Finance