HomeMy WebLinkAboutAudit Reports - Public - Transportation Department Procurement Card Charges - Audit Follow-up - 5/4/2018
Date: May 4, 2018
To: Kevin R. Phelps, City Manager
From: Candace MacLeod, City Auditor
Subject: Audit Follow-up: Transportation Procurement Card Charges
The City Auditor’s Office conducted a procurement card audit of Transportation
Department charges in September 2017. The 2017 audit noted that Transportation-
related meal expenses totaling $149 were charged to the Highway User Revenue Fund
(HURF), and an additional $657 in meals were charged to the Transportation Sales Tax
Fund. At the time of the audit, the City did not have a policy regarding whether meals
could be charged to HURF, or the Transportation Sales Tax Fund, and the auditors
recommended that one be developed. Management agreed with this
recommendation and estimated that a policy would be developed, in conjunction
with the City Attorney’s Office, by January 2018.
In April 2018, an audit follow-up was conducted. Transportation indicated that
additional time was needed to develop a meal policy, in conjunction with the Citizens
Transportation Oversight Commission. Transportation anticipates that the policy will be
developed by July 1, 2018.
An additional follow-up will be performed on the outstanding audit recommendation in
FY2019.
cc: Michael D. Bailey, City Attorney
Lisette Camacho, Assistant Director of Budget and Finance
Tom Duensing, Assistant City Manager
Trevor Ebersole, Director of Transportation
Jack Friedline, Assistant City Manager
Vicki Rios, Director of Budget and Finance