HomeMy WebLinkAboutAudit Reports - Public - Glendale Fire Department Payroll Process - Audit follow-up - 1/16/2018
Date: January 16, 2018
To: Kevin R. Phelps, City Manager
From: Candace MacLeod, City Auditor
Subject: Audit Follow-up: Glendale Fire Department Payroll Process
An audit of the Glendale Fire Department’s (GFD) payroll process was conducted by
the City Auditor’s Office in 2014. Subsequent follow-up audits were performed in August
2015, which identified five open items, and April 2017, which identified one open item.
In December 2017, an additional follow-up was conducted to ensure action was taken
by management on the outstanding recommendation relating to updating internal
procedures for entering and approving payroll. We noted this item was addressed
through the updating and approval of the applicable General Order in December 2017.
Please contact me if you have any questions.
Attachment
cc: Michael D. Bailey, City Attorney
Lisette Camacho, Assistant Director of Budget and Finance
Tom Duensing, Assistant City Manager
Jack Friedline, Assistant City Manager
Terry Garrison, Fire Chief
Vicki Rios, Director of Budget and Finance
_____________________________________________________________________________________
City Auditor’s Office 1 GFD Payroll Process Follow-up
Recommendation
Management Response
April 2017
Management Response
November 2017 Status
6.A GFD should review
and update internal
procedures for
entering and
approving payroll
and hold staff
accountable.
GFD staff met with
Human Resources staff
to identify the issues
with payroll
transactions. Human
Resources agreed with
our plan to convert to
the use of Telestaff and
implement the
migration into
Peoplesoft. Human
Resources approved
the plan to have verbal
counseling as the first
step in addressing issues
with employees. The
Operations Chief is
updated after every
pay period of any
accrual issues and low
leave balances. The
GFD has drafted
General Order 104.08
(Time & Labor) which
should receive
approval from the Fire
Chief by June 30, 2017.
The Glendale Fire
Department updated
General Order 104.01,
which was merged with
General Order 104.08,
on December 20, 2017.
Closed