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HomeMy WebLinkAboutMinutes - Minutes - Citizens Transportation Oversight Commission - Meeting Date: 1/3/2019^ MINUTES CITIZENS TRANSPORTATION OVERSIGHT COMIMISSION GLENDALE TRANSPORTATION OFFICE 6210 W. MYRTLE AVENUE, BUILDING A, SUITE 111 GLENDALE, ARIZONA 85301 JANUARY 3, 2019 6:00 P.M. CALL TO ORDER Chair Schmitt called the meeting to order at 6:00 p.m. ROLL CALL Chair Schmitt performed the roll call of commissioners. Present: Tom Schmitt, Chair John Geurs, Vice Chair John Fernandes, Commissioner Chuck Jared, Commissioner Marie Nesfield, Commissioner Jack Nylund, Commissioner Barbara Rose, Commissioner Christopher Sund, Commissioner Absent: Chris hlauser, Commissioner Joan Young, Commissioner Also Present: Purab Adabala, Transportation Planning Administrator Patrick Sage, Transportation Planner Debbie Albert, City Traffic Engineer APPROVAL OF THE AGENDA - WITHDRAWALS AND CONTINUANCES ACTION BY CTOC: approval of the agenda for the January 3, 2019 Citizens Transportation Oversight Commission, as submitted. Motioned by Commissioner Jack Nylund, seconded by Commissioner Chuck Jared AYE: Chair Tom Schmitt Vice Chair John Geurs Commissioner John Fernandes Commissioner Chuck Jared Commissioner Marie Nesfield Commissioner Jack Nylund Commissioner Barbara Rose Commissioner Christopher Sund Other: Commissioner Chris Hauser (ABSENT) Commissioner Joan Young (ABSENT) Passed APPROVAL OF THE MINUTES FROM THE DECEMBER 6, 2018 CTOC MEETING ACTION BY CTOC: approval of the minutes from the December 6, 2018 Citizens Transportation Oversight Committee meeting, as drafted. Motioned by Vice Chair John Geurs, seconded by Commissioner Barbara Rose AYE: Chair Tom Schmitt Vice Chair John Geurs Commissioner John Fernandes Commissioner Chuck Jared Commissioner Marie Nesfield Commissioner Jack Nylund Commissioner Barbara Rose Commissioner Christopher Sund Other: Commissioner Chris Hauser (ABSENT) Commissioner Joan Young (ABSENT) Passed 5. CITIZEN COIVIMENTS No citizens were present. 6. CONSTRUCTION PROJECT MANAGEIWENT AND COORDINATION Mr. Sage introduced Ms. Debbie Albert, Glendale Traffic Engineer. Ms. Albert announced that Mr. David Beard of the Engineering Department was scheduled to also participate in the presentation, but had to cancel due to illness. Ms. Albert's presentation included the following: . Background - Ordinance 2558 (March 2007) . Who is Required to Get a Permit . Coordination Process - Transportation and Engineering Department Partnership . Daily Permit Example . 24-Hour Permit Example . Process Enhancements under Development Chair Schmitt wondered who was "looking out for the public" in terms of minimizing traffic impacts during projects that require lane closures or construction. Ms. Albert replied that there is coordination between the city Engineering and Transportation Departments aimed at addressing this goal. Ms. Albert stated that the 24-hour closure requests must now be approved by her and she reviews to ensure a 24-hour closure is necessary. Ms. Albert explained that sometimes there is a potential cost or time savings that is a greater benefit which leans toward a 24-hour closure. Ms. Albert commented that the requester pays higher fees for a 24-hour closure and therefore there is an incentive to avoid 24-hour closers when possible. Chair Schmitt commented that the contractors will just build the extra cost into the project bid instead of avoiding the longer closures. Ms. Albert stated that for a 24-hour restriction request, she will ask the contractor for the scope of work, the cost/benefit, and the critical path method schedule, to determine if the request is justified and should be approved. Commissioner Sund wondered who enforced the permit requirements. Ms. Albert explained that there are two staff members, one full-time and one part-time. Ms. Albert relayed that she is trying to increase the part-time staff member's hours from 19 hours to 40 hours a week. Commissioner Sund asked if other City staff could call in a violation and Ms. Albert replied in the positive. Ms. Albert added that the department is assessing the possibility of moving staff to the Traffic Management Center, so that they can use the traffic camera technology to onitor construction areas. Furthermore, staff is working toward making better use of GIS mapping tools, which will help in managing the impact to the travelling public. Commissioner Nylund wondered what has been done to increase the amount of staff since the cutbacks during the economic downturn. Ms. Albert: replied that in the Street Maintenance Division, which uses a combination of City staff and contractors, there has not been any change in the City staff levels or amount spent to the contractors, which is approximately $450,000/annually. However, she explained that the city has significantly increased funding for the Pavement Management Program, and has added a program manager as part of that effort. Ms. Albert noted that Mr. Javier Gurrola was hired in 2016 to manage the program. She added that the Pavement Management budget was $5 million last year and it has been doubled for this year. Commissioner Nylund suggested sharing this information with the general public. Commissioner Nylund stated that the project specific schedule notices sent via email and mail have been excellent; however, information regarding the overall program, including staffing and funding, would be beneficial to the public. Mr. Sage noted that Ms. Dory Ludwig, of Transportation Education, has been very active in ramping up social media messaging and information outreach. Mr. Adabala added that staff also attends the Council member district meetings to provide information to the public. Commissioner Nylund relayed that the aging population are not on social media as much as the younger population. Ms. Albert stated that Ms. Ludwig can link information into emails. Commissioner Jared that in his neighborhood, there was a company applying slurry in some areas, however, he later received a message that the project was canceled since someone was driving and writing on it. Ms. Albert will obtain the details on this issue from Commissioner Jared and will follow up with Mr. Gurrola. Commissioner Rose wondered if it was possible to give the utility companies a negative incentive if their construction projects take longer than planned. Ms. Albert explained that the first step is to get a better handle on the City's CIP projects, over which the City has more control. Vice Chair Geurs asked if the utility companies must follow all of the rules when working in the rights-of-way. Ms. Albert stated that the answer depends on prior rights and the Engineering Department is involved in these scenarios. Ms. Albert noted that this is the reason that a right-of-way permit must be obtained first. Vice Chair Geurs inquired as to how long slurry seal lasts. Ms. Albert replied that slurry seal can last five, seven,or ten years, depending on the level of traffic. Vice Chair Geurs commented that the streets in his neighborhood have had both mill and overlay and slurry seal. However, the streets are still cracking because the underlay is bad. Ms. Albert stated that ideally, every three years, staff should conduct a Pavement Condition Index (PCI) to assess the street pavement. Vice Chair Geurs asked if a PCI has been done and if there is a master list. Ms. Albert stated that a PCI has been performed, and new PCI assessment will soon be underway. Chair Schmitt commented on the need for the off-duty police to keep the traffic moving during lane restrictions of construction projects. Ms. Albert agreed, and also explained that sometimes this is out of City staff's control. Ms. Albert concluded her report. 8. 9. 10. MANAGER'S REPORT Mr. Adabala provided a report on the following Ongoing Projects: . Northern Parkway . New River North Shared Use Path . Paradise Lane Sidewalks . Flashing Yellow Arrow . Glendale Avenue Reconstruction Project . CTOC Appreciation Night Mr. Adabala thanked Chair Schmitt for his service to the CTOC. He described that Chair Schmitt joined the CTOC in March 2014 and has served as Chair since March 2016. Mr. Adabala expressed how much the Council, staff, and the Commissioners truly appreciate the enthusiasm, expertise, and commitment that Chair Schmitt has devoted to the Commission. Chair Schmitt thanked all and stated that he has enjoyed working with the Commissioners and staff. COMMISSION AND STAFF UPDATES Vice Chair Geurs announced that he recently visited the Glendale Airport, and reported the following: . The parking lot is paved. . The improvements look nice. . The terminal building needs to be painted. . A CTOC visit should be scheduled during the day or later in the year when there is more daylight during an evening meeting. FUTURE AGENDA ITEMS A list of tentative items was distributed. Commissioners suggested the following additions: . Field trip to the Glendlae Airport during daylight hours. . Field trip to the Glendale Traffic Management Center. NEXT MEETING The next regular meeting of the Citizens Transportation Oversight Commission will be held on February 7, 2019 at 6:00 p.m., at 6210 W. Myrtle Road - Building A, Suite 111, Glendale, Arizona, 85301. ADJOURNMENT lair Schmitt adjourned the meeting at 7:05 p.m. Th^ Citizens Transportation Oversight Commission meeting minutes of January 3, 2019 were submitted and^pprojl//S(d this 7th day of February 2019. Patrick S^ge Recording "Secretary