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HomeMy WebLinkAboutMinutes - Minutes - Citizens Transportation Oversight Commission - Meeting Date: 2/7/2019^ HfllNUTES CITIZENS TRANSPORTATION OVERSIGHT COMMISSION GLENDALE TRANSPORTATION OFFICE 6210 W. MYRTLE AVENUE - BUILDING A, SUITE 1 11 GLENDALE, ARIZONA 85301 FEBRUARY 7, 2019 6:OOP.M. 1 CALL TO ORDER Chair Geurs called the meeting to order at 6:00 p.m. 2. ROLL CALL Present: John Geurs, Chair John Fernandes, Vice Chair Chris Hauser, Commissioner Marie Nesfield, Commissioner Jack Nylund, Commissioner Barbara Rose, Commissioner Christopher Sund, Commissioner Joan Young, Commissioner Absent: Chuck Jared, Commissioner Also Present: Purab Adabala, Transportation Planning Administrator Patrick Sage, Transportation Planner Javier Gurrola, Pavement Program Manager Attendees: Phyllis Davis - Jacobs 3. APPROVAL OF THE AGENDA - WITHDRAWALS AND CONTINUANCES ACTION BY CTOC: Approval of the agenda for the February 7, 2019 Citizens Transportation Oversight Commission, as submitted (Commissioner Young not yet present). Motioned by Commissioner Jack Nylund, seconded by Vice Chair John Fernandes AYE: Chair John Geurs Vice Chair John Fernandes Commissioner Chris Hauser Commissioner Marie Nesfield Commissioner Jack Nylund Commissioner Barbara Rose Commissioner Christopher Sund Other: Commissioner Chuck Jared (ABSENT) Commissioner Joan Young (ABSENT) Passed APPROVAL OF THE MINUTES ACTION BY CTOC: Approval of the minutes from the January 3, 2019 meeting of the Citizens Transportation Oversight Committee, as written (Commissioner Young entered the meeting). Motioned by Vice Chair John Fernandes, seconded by Commissioner Jack Nylund AYE: Chair John Geurs Vice Chair John Fernandes Commissioner Chris hlauser Commissioner Marie Nesfield Commissioner Jack Nylund Commissioner Barbara Rose Commissioner Christopher Sund Commissioner Joan Young Other: Commissioner Chuck Jared (ABSENT) Passed 5. CITIZEN COIVIMENTS No comments were made. 6. PAVEIWENT MANAGEMENT DATA COLLECTION PROJECT Mr. Sage introduced Mr. Gurrola, who indicated that he previously gave a report on Pavement Management to the CTOC, but there are updates to the presentation, which will also be given to Council next week. Mr. Gurrola's presentation included the following: . Pavement Condition Index (PCI) . Roadwork Network Inventory . Infrastructure Management Systems (IMS) . City Council Action to Authorize City to enter into a linking agreement with IMS, LLC . Pavement Treatments . Pavement Program Goals Mr. Gurrola announced that staff will be asking Council to approve staff's request to update the PCI assessment for the entire City using the firm Infrastructure Management Systems. Mr. Gurrola explained that the actual contract cost is $191,000, however, staff is asking for $215,000 in case additional funds are needed for the project. Commissioner Nylund inquired as to how often staff would like a PCI to be performed and when the last assessment was done. Mr. Gurrola replied that staff is targeting updating the PCI every three years. The last index was performed in 2015. Vice Chair Fernandes wondered how staff arrived at the PCI goal of 72. Mr. Gurrola explained that a brand new road would have a PCI of 100 and 72 is generally considered an acceptable median level throughout the region. Vice Chair Fernandes asked why a PCI of 75 was not chosen. Mr. Gurrola stated that at the end of the five to seven-year pavement program, staff will re-evaluate and determine if a PCI of 75 or 80 could be attained. Mr. Gurrola noted that that goal of 72 is a conservative approach and is a balance between funding and reasonable expectations. Commissioner Nesfield asked if all roads would be brought up to a 72 PCI. Mr. Gurrola relayed that 72 would be the average and some roads would be higher and some lower. Mr. Gurrola noted that the roads that are most heavily travelled with the lowest PCI would be addressed first. Commissioner Nylund inquired as to the amount of funds from the City, federal, and state that would be utilized. Mr. Adabala relayed that all funding would be local monies; no federal or state funds are currently identified for this program. Mr. Adabala added that there are special projects that are federally funded which also include pavement projects only if the road pavement was disturbed during the project. Commissioner Nylund asked about any priority for intersections at or near hospitals. Mr. Adabala stated that MAG performs safety analyses of all major intersections in the region, provides safety rankings. As an example, Mr. Adabala shared that the intersection at 59th Avenue and Olive was marked as a high priority and that project was recently completed. Commissioner Nylund commented on the need to address the intersection at 59th Avenue and Thunderbird. Commissioner Nylund wondered how the PCI of 72 would rank the City in comparison to other communities. Mr. Gurrola replied that the City is on par with others and is average. Commissioner Nylund asked if the savings from the light rail project which was not done is being used for the PCI project. Mr. Adabala noted that all light rail savings is being used for these types of transportation projects. Commissioner Young asked if the PCI assessment truck drives on each lane of the roads. Mr. Gurrola explained that on residential streets, the truck makes one pass and on major collectors and arterials, the truck makes two passes. Chair Geurs asked if the $215,000 funding request comes from the General Fund or GO fund and Mr. Adabala relayed that the funds come from the gas tax (GO Program funds). Chair Geurs inquired if the roads would be fixed all at once or in segments. Mr. Gurrola stated that IMS will create a large database map with super-segment areas, which will be treated all at once. Mr. Gurrola noted that the contractors like to ideally mobilize one time. Mr. Gurrola stated that there are five contractors on board at this time and will be assigned to different areas to apply different treatments as needed. Commissioner Nylund inquired if staff coordinates with other cities if a road is bad on both sides of a boundary line. Mr. Gurrola replied in the negative and noted that different cities work on the own project funding cycles. Commissioner Sund wondered if all of the PCI scores were made public. Mr. Gurrola replied that the public can obtain the information through a records request. Commissioner Nylund commented on a good job done by a crew that fixed a large patch of pavement in a cul-de-sac in his neighborhood. Mr. Gurrola concluded his report. ACTION BY CTOC: support of the Transportation staff's recommendation that Council authorizes the City to enter into a linking agreement with Infrastructure Management Systems LLC in the amount of $215,000. Motioned by Commissioner Jack Nylund, seconded by Commissioner Barbara Rose AYE: Chair John Geurs Vice Chair John Fernandes Commissioner Chris Hauser Commissioner Marie Nesfield Commissioner Jack Nylund Commissioner Barbara Rose Commissioner Christopher Sund Commissioner Joan Young Other: Commissioner Chuck Jared (ABSENT) Passed 8. PROJECT UPDATE: GLENDALE ACTIVE TRANSPORTATION PLAN Phyllis Davis, the project manager with Jacobs, gave an update on the Glendale Active Transportation Plan, which included the following: . Steps to Creating an Active Transportation Plan . Planning Area . Existing Conditions . Public Outreach . Identification of Needs . Gaps Analysis . Needs Assessment . Prioritization Process . Potential Improvements . Next Steps Chair Geurs noted that the crosswalk at 59th Avenue and Glendale Road is hard to see, Mr. Sage agreed, stated that a conversation was just held today regarding this issue, and noted that there will be specific recommendations from this process for that location. Ms. Davis announced upcoming activities in February include the next Technical Advisory Committee meeting and an open house public meeting, leading to the draft plan in March with a final plan by the end of that month. Ms. Davis noted that Commissioner Nesfield attended the last Technical Advisory Committee meeting. Commissioner Nylund asked if there was any consideration for private support for naming bicycle lanes. Mr. Sage commented that this could be reviewed during the implementation stages. Commissioner Nylund inquired about the consideration of the new e-scooters. Ms. Davis noted that to some degree bike facilities are absorbing these new modes. Mr. Sage stated that it will have to be seen how the City evolves as far as ordinances regarding these new modes. Mr. Sage shared that at the high level the plan is at currently, he is comfortable that the plan is proceeding appropriately. Chair Geurs stated that on 61st Avenue south of Ocotillo, it is hard to find a continuous stretch of sidewalk. The agenda item was concluded. PROJECT UPDATE - BALLPARK BOULEVARD Mr. Adabala noted that this update is a high-level view of the Ballpark Boulevard project as the project is still evolving. Mr. Adabala's presentation included the following: Project Elements: . Project to extend Ballpark Blvd from existing terminus to 99thAve/Maryland Ave . Approximately 7,800 feet of new roadway . New crossing ofADOT outfall channel . Initial construction - one travel lane in both directions with center left turn lane. . Total current estimated costs $11.4 million - $13.0 million . Multiple phase construction . First phase to extend existing Ballpark Boulevard over outfall channel. . Design of Phase One is 95% complete. . Construction of the entire project targeted for completion by February 1,2020. .Aerial map displayed.General mapping questions were addressed. Commissioner Nylund asked if the City of Phoenix was providing any funding for the project. Mr. Adabala replied in the negative, however noted that the developer of the adjacent single-family home project will be putting $850,000 towards the road. Commissioner Nylund wondered if there were any economic development statistics for the project. Mr. Adabala will follow-up with the Economic Development Department for any available data. 9. FY2018 GO ANNUAL REPORT - DRAFT Mr. Adabala gave a briefing of the draft GO Transportation Program Annual Report for FY2018, which included the following information: . Proposition 402 . Projects . Role of CTOC . Financials . FY2018 Project Status Map Mr. Adabala announced that a follow-up agenda item on the FY2018 Annual Report would be included for the March CTOC meeting. 0. MANAGER'S REPORT Mr. Adabala provided a report on the following Ongoing Projects: . Northern Parkway . Dysart Road to 112th Avenue . 99th Avenue to Grand Avenue .Agua Fria River to 99th Avenue . El Mirage Alternate Access . Glendale Family Bike Ride - Sunday, March 31st at 8:00 a.m. . CTOC Appreciation Night - Saturday, February 16, 2019 1. COMIMISSIONER UPDATES Commissioner Nylund commented that he spoke with the crew who repaired the pavement on 61st Avenue in his neighborhood, and was impressed with how fast the crew responded to the call for the repair by his neighbor and also the pleasantness of the crew. Commissioner Young reported that she attended the Northern Parkway Open House on January 16. She reported that the format was very interactive and noted that it was very interesting to see the new intersection whereby the two lanes cross with no stop sign. Chair Geurs agreed that this was a very good technological advancement. Chair Geurs attended the City Council meeting at which Mr. Gurrola, Mr. Adabala, and Mr. Ebersole were also present. Chair Geurs noted that there were also a group of approximately 30 residents in attendance regarding speed humps. Chair Geurs reported on the e-scooter discussion held during the Council meeting. He stated that the City has an ordinance against the e-scooters, and also issued a cease and desist order to the e-scooter company that had dropped scooters in Glendale. Chair Geurs noted that the scooters are often left at bus stations, parked at intersections, and otherwise thrown in places. Vice Chair Fernandes reported that he attended a Yucca District meeting last month and met a resident who was concerned about the need for slurry sealing in a specific location. Vice Chair Fernandes subsequently shared the resident's comment with staff. 12. 13. 14. The Citizens and apj^rc FUTURE AGENDA ITEMS Commissioner Nylund asked if there was any planned recognition for former Chair Tom Schmitt. Mr. Sage had questioned the City Clerk and was informed that there are plans to recognize outgoing members in the near future, and will keep the CTOC apprised. NEXT MEETING The next regular meeting of the Citizens Transportation Oversight Commission will be held on Thursday, March 7, 2019 at 6:00 p.m., in the Transportation Office Conference Room, located at 621 OW. Myrtle Avenue, Building A-Suite 111/112, Glendale, Arizona, 85301 ADJOURNMENT C^air Geurs adjourned the meeting at 8:13 p.m. i^ansportation Oversight Commission meeting minutes of February 7 2019 were submitted t^iis 4th day of April, 2019. Patrick Sagl Recording Secretary