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HomeMy WebLinkAboutMinutes - Minutes - City Council - Meeting Date: 4/9/2019 (3) City of Glendale 5850 West Glendale Avenue Glendale, AZ 85301 Meeting Minutes Tuesday, April 9, 2019 12:30 P.M. Workshop Meeting Council Chambers City Council Mayor Jerry Weiers Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner CALL TO ORDER Mayor Weiers called the meeting to order at 12:31 p.m. ROLL CALL Present: Mayor Jerry Weiers Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Also Present: Kevin Phelps, City Manager Michael Bailey, City Attorney Chris Anaradian, Assistant City Manager Julie K. Bower, City Clerk WORKSHOP SESSION 1. CIOSI CITY COUNCIL COMPENSATION Presented by: Michael D. Bailey, City Attorney Ms. Bower read the item by title. Mr. Bailey said the item was requested by Councilmember Malnar. He provided an overview of the City Charter regarding City Council compensation and procedure. Councilmember Malnar said it had been twelve years since Council compensation was addressed. He supported the formation of a committee to recommend a process for review of compensation. Councilmember Aldama asked if the request was to create a policy, an increase in Council salary or both. Councilmember Malnar said there was no process regarding the review of Council compensation. There should be a mechanism within the Charter to form a committee and automatically address the Council salary. The committee would make recommendations. Mayor Weiers clarified that Councilmember Malnar was requesting that a committee be formed to make recommendations regarding Council compensation and any future recommendation on the process. Councilmember Malnar said that was correct. Councilmember Turner supported a committee that would establish an automatic process that indexed salaries based on the average household income and allowed an increase when the average increased. Vice Mayor Clark supported the formation of a committee to create an automatic process. City Council Meeting Minutes -April 9, 2019 Page 2 of 11 Councilmember Tolmachoff said the Charter was last amended in 2006. She did not want to say how the committee should analyze Council salary but was willing to consider recommendations. Councilmember Hugh supported the formation of a committee. Councilmember Aldama clarified that the request was to create a process to address Council salary but no action would be taken to increase Council salary at that time. Councilmember Malnar said his intent was to form a committee and determine if an increase was needed. Mayor Weiers said the committee should be formed to investigate whether an increase was warranted. If so, Council could put a question on a future ballot for the voters to decide. Mayor Weiers said a salary increase was justified and believed the committee would make a fair recommendation. There was Council consensus to proceed. 2. 10-YEAR TRANSPORTATION PROGRAM (Fiscal Years 2020-2029) Presented by: Trevor Ebersole, Director, Transportation Ms. Bower read the item by title. Mr. Ebersole presented an update of the 10-Year Transportation Program which was approved in June 2018 by Council. He requested consensus on how to move forward with the program. Vice Mayor Clark asked if there was an unallocated fund balance over the 10-Year program. If so, how much was it. Mr. Ebersole said there was approximately $21 million of unallocated funding. Councilmember Malnar asked for clarification on the term "double-up" regarding the pavement management program. He recalled Council approved double the number of crews. Mr. Ebersole said an additional $5 million was allocated towards the program to achieve double the number of crews. Councilmember Malnar asked if the double-up approach went into the next fiscal year. Mr. Ebersole said it did. Councilmember Turner asked if there were cost variations between the types of street maintenance done. Mr. Ebersole explained there was a science associated with treatments that were used. The identified treatments were prolonging the life of the streets at a substantially less cost than did mill and overlay. Councilmember Turner asked if each type of overlay used was generally about the same cost. Mr. Ebersole confirmed the treatments were generally the same. City Council Meeting Minutes -April 9, 2019 Page 3 of 11 Councilmember Turner asked how street projects were prioritized. Mr. Ebersole said all streets had a pavement condition index. The pavement management program preserved and increased the quality. Councilmember Turner asked if streets in the worst condition would be addressed first. Mr. Ebersole said the initial approach was to address streets in the worst condition before the streets required reconstruction. Mayor Weiers asked if streets were addressed sooner than anticipated, did it equate to a cost savings. Mr. Ebersole said that was correct. Mayor Weiers asked if it was possible to expedite the pavement management further. Mr. Ebersole said it would present challenges for traffic control, but there was a program to expedite the improvements. Councilmember Tolmachoff asked if there were specific streets that were annexed into the City that required improvements. Mr. Ebersole said, through the Active Transportation Plan, the inventory indicated that 80th Avenue, between Glendale and Ocotillo, a scalloped street, would be a $1.2 million project. Grenada Estates was a $12.6 million expenditure. The inventory was not yet completed. Councilmember Tolmachoff asked if right-of-way maintenance included improvements or just maintenance. Mr. Ebersole said it included both. Councilmember Aldama said the areas that needed attention was primarily downtown and included right-of-way improvements and maintenance. Councilmember Tolmachoff asked if there had been any discussion with the Community Transportation Oversight Commission (CTOC) regarding a better method to improve traffic flow at intersections other than bus pull-outs. Mr. Ebersole said CTOC did not express interest in bus pull-outs or enhancements. It had focused on pavement management and the future of transportation. There were options to explore to improve traffic flow at intersections without bus pull-outs, such as a flashing yellow arrow which was proven to increase the flow of traffic. Each bus pull-out cost approximately $100,000, not including right-of-way acquisitions. Mayor Weiers requested that the size of benches at bus stop be addressed to deter the homeless from sleeping on the benches. Mr. Ebersole said bench dividers had been deployed at several locations within the City and 29 more were to follow. Vice Mayor Clark asked if the timeline was still five to seven years until all roads were touched. Mr. Ebersole said that was correct. The program was in its third year. City Council Meeting Minutes -April 9, 2019 Page 4 of 11 Vice Mayor Clark asked if there were plans to expand bus routes in south Glendale. Mr. Ebersole said there were plans. Councilmember Turner asked if more of the flashing yellow arrow traffic signals could be installed before 2022 as stated in the plan. Mr. Ebersole said a substantial Federal grant was to be awarded in 2022 which allowed for phase 3 of the flashing yellow arrows. Councilmember Turner asked if the City would have to pay if it did not wait for the grant funding. Mr. Ebersole said that was correct. The City received 94.7% from the grant with a 5.3% match from the City. Councilmember Turner asked if there were plans to add bus shelters. Mr. Ebersole said there was $200,000 per year for bus stop enhancements which provided connections, facilities, benches, shelters and trash bins. He said designs were identified which created bus stop pull-outs in several areas. The department used ridership statistics to calculate which stops were used the most and those received amenities first. Councilmember Turner asked the status of the bicycle pedestrian improvements on Paradise Lane from 55th Avenue to 59th Avenue. Mr. Adabala said the project was completed in early April 2019. Councilmember Turner asked if there were new bus routes or increased weekend service included in the Transportation Plan. Mr. Ebersole said there was not. Councilmember Turner asked if the previous transfer from Phoenix into Glendale at 43rd Avenue and Glendale Avenue, was addressed. Mr. Ebersole was not aware of coordination regarding the transfer. Councilmember Turner said a bus pull-out was needed at 59th Avenue south of Northern and he thought Chapel of the Chimes might be willing to dedicate the land. Mr. Ebersole said staff sought opportunities to work with property owners on projects. Mayor Weiers asked for a status on Glendale Avenue from 99th Avenue to Luke Air Force Base. Mr. Ebersole said 99th Avenue to El Mirage was scheduled to begin reconstruction in 2020; 91st to 99th Avenue would receive a heavy slurry treatment in 2019/2020; and west of El Mirage Road to Litchfield Road would receive a cape seal treatment at the end of the year. Councilmember Turner hoped something would be done to improve circulator routes in south central Glendale. It would be beneficial to add a circulator route near Westgate. He asked if Camelback Road, Bethany Home Road and Glendale Avenue were being reconstructed within the same year. City Council Meeting Minutes - April 9, 2019 Page 5 of 11 Mr. Ebersole said the streets would not be completed at the same time but were back-to-back projects. Vice Mayor Clark preferred the idea of installing artwork at the intersection at 59th Avenue and Olive, rather than desert landscaping. She asked for a pilot project be done on lighter-colored pavement. Councilmember Tolmachoff asked if the City had a contract regarding regional ADA transit costs until 2022. Mr. Ebersole believed that was correct. The regional ADA Taxi program was up for renewal in 2022 and other options were being explored. Councilmember Tolmachoff asked if there was flexibility with the non-mandated rides. Mr. Ebersole said the City could explore ride-share options. It was a requirement under the ADA to participate in the ADA program. He explained Uber, Lyft, etc., were not equipped to transport ADA customers, which was a challenge. He said the department was in discussion with the ride-share groups to understand what was needed and what could be provided. Councilmember Tolmachoff asked for an explanation of"the future of Transportation" regarding the CTOC. Mr. Ebersole said it referred to current and developing trends of technology across the world. The City was current with trends. Councilmember Turner said the 10-Year Transportation Plan seemed like a "catch-up" plan and was not what he hoped for to advance the community. Mr. Phelps said Council could make changes but other projects might be held back. Councilmember Turner asked if the new projects could be taken out of the $21 million carryover. Mr. Phelps said there was a balancing of money for carryover projects that spanned multiple years. There was a requirement to keep a minimum fund balance. The $21 million recommendation came from CTOC. Councilmember Turner said if the amount was reduced by $10 million, more progress could be made. Vice Mayor Clark asked if Council identified a need for infill streetlights. Mr. Ebersole said staff and Council identified 167 gaps of streetlighting and the program was created to take care of 160 of the dark areas. The streetlight pole program was needed to replace poles that were no longer safe. The barricade management program was a staff-identified project to manage permit and inspection services for traffic zones. Right-of-way maintenance was for identified areas in downtown Glendale to be brought up to standards and maintained. Vice Mayor Clark asked if there was $11 million available without taking funds away from the street pavement project. Mr. Ebersole said that was correct. Vice Mayor Clark requested Transportation bring back a recommendation for the $11 million at a City Council Meeting Minutes -April 9, 2019 Page 6 of 11 workshop. Mr. Phelps said in the 10-Year plan, after the pavement management program was completed, there was only $3 million per year to continue maintenance. He said it was a fraction of what was needed for proper upkeep. He said staff could come back with a recommendation. Vice Mayor Clark was in favor of using the available funds now rather than possibly using them later. Councilmember Hugh said the pavement management was the most important concern within the Cactus district. Street maintenance was a priority for Transportation funds. Councilmember Tolmachoff asked how much had been spent on the pavement management plan. Mr. Ebersole said $15 million per year was needed to maintain the level of streets. Councilmember Tolmachoff said that estimate was higher than Mr. Phelp's estimate. Mr. Phelps was trying to illustrate the point that the amount of funds were inadequate to provide quality street maintenance. Mr. Ebersole said approximately $50 million had been spent to date. Councilmember Tolmachoff understood the need for maintenance but felt $15 million per year was too high. Mr. Ebersole said that was the reason for exploring innovative ways to treat the streets. Similar sized communities were spending approximately $15 million per year on maintenance. The plan included $5.2 million per year for ongoing maintenance. As the plan reached the out years, staff would come back to Council with better projections and an updated request. Councilmember Tolmachoff clarified that the pavement management improvements were done at the same time $5.2 million was spent on maintenance for streets already repaired. Mr. Ebersole said that was correct. Mayor Weiers agreed that the pavement management was a top priority. Councilmember Tolmachoff felt the same amount of money should be used for bike and pedestrian improvements that was identified for bus stops improvements. Mr. Adabala said there was $130,000 set aside to match Federal funds for bicycle and pedestrian improvements in the 10-Year plan. Councilmember Aldama supported funding for the street management program and bus stops. Mr. Phelps suggested staff provide an approximate cost per bus stop with different levels of amenities for a discussion on how many per year could be added to the program. Councilmember Tolmachoff suggested adding funds to the Transit program to equal the Bicycle/Pedestrian program's $1.56 million. Mr. Ebersole said a follow-up workshop was scheduled to provide a comprehensive look at the costs for different improvements. City Council Meeting Minutes -April 9, 2019 Page 7 of 11 Vice Mayor Clark asked that bus stop enhancements, additional transit routes in south Glendale and scalloped streets be included. 3. REVIEW OF REVISED FY 2019-20 COMMUNITY DEVELOPMENT GRANT FUNDING RECOMMENDATIONS Presented by: Stephanie Small, Community Services Department, Director Charyn Eirich-Palmisano, Community Revitalization, Administrator Ms. Bower read the item by title. Ms. Small provided a review of the Community Development Block Grant (CDBG)funding recommendations. Ms. Palmisano provided information on the Community Development Advisory Committee (CDAC) discussion and recommendations for Council approval. Vice Mayor Clark asked why Community Bridges was granted its full funding request. Ms. Palmisano said it was "all or nothing" funding for a housing navigator and supplies to engage the homeless population within the City. The YWCA also received other funding sources for its Senior Nutrition Program. Councilmember Tolmachoff commented on the electricity cost savings that were estimated with the solar panel installation. Ms. Palmisano said the figures were provided by Valley Life. The residents were considered immobile and required recharging of equipment and power consumption was high. She would request more detailed information from Valley Life. Mayor Weiers asked what was the square footage of the group home. Ms. Palmisano said it was 2,431 square feet with five residents. Councilmember Tolmachoff asked if the utility bills were verified. Ms. Palmisano said if the project was funded, staff could ask for verification, but none had yet been submitted. Mayor Weiers wanted to know the basis for the estimated savings. Vice Mayor Clark did not support funding for the solar program. Councilmember Tolmachoff said $184,000 was available in the VIP Program because the public did not know how to apply and Council did not know funds were available. Mr. Phelps said there was a matching component and several Federal regulations that were not cost effective for downtown merchants. There was a Council item of special interest regarding modification of the program to benefit businesses. The item would be presented in a workshop. Vice Mayor Clark asked what the contingency plan was if UMOM-Helping Hands Housing Services was not approved. City Council Meeting Minutes-April 9, 2019 Page 8 of 11 Ms. Palmisano said in the Annual Action Plan, there was contingency language that allowed Habitat for Humanity to receive full funding. Any remaining funding would be re-appropriated as an eligible activity pending Council approval. Vice Mayor Clark asked if eligible activities included Habitat for Humanities and the Single-Family Rehab Program. Ms. Palmisano said that was correct. If Council did not support the UMOM funding, the funds could be reallocated to either of the projects. Councilmember Malnar asked if the funds allocated for Habitat for Humanity and Helping Hands were for homes within the City. Ms. Palmisano said that was correct. Councilmember Malnar asked if the Valley Life funding could be moved to the Single-Family Rehab Program. Ms. Palmisano said the funds could be reallocated at Council's discretion. Councilmember Malnar said if there was not consensus on Valley Life, he recommended funding a home project within Habitat for Humanity or Single-Family Rehab Program. Ms. Palmisano said Valley Life was CDBG funding and Habitat for Humanity was HOME development funding and those sources could not be crossed. She said the CDBG funding could go towards a physical improvement activity within the spreadsheet or Single-Family Rehab project. Councilmember Malnar recommended funding the Single-Family Rehab Program. Councilmember Tolmachoff agreed with Councilmember Malnar regarding consensus for Valley Life. She asked if the funding could be used for public housing ADA modifications. Ms. Palmisano said modifications would be eligible. Councilmember Tolmachoff asked for a consensus to partially fund the VIP Program with $50,000 and fund the ADA modifications with the remaining $47,000, rather than fund the Valley Life program. Mayor Weiers asked for a consensus on Councilmember Tolmachoffs recommendation. Councilmember Turner asked for the fund balance of the VIP Program. Ms. Palmisano said it was $184,000. Ms. Small said the balance would fund several projects and the program was under evaluation to make it easier to use for residents and businesses. Councilmember Turner asked what the trendline was for single-family programs. Ms. Palmisano said the single-family rehome program was available citywide. She said HUD emphasized focused areas versus a citywide approach, which was under examination. There was a request for proposal to hire a consultant to research and find the best area to focus on going forward. Funding levels were anticipated to remain consistent with last year. City Council Meeting Minutes-April 9, 2019 Page 9 of 11 Councilmember Aldama did not support funding of the solar project. He recommended adding the $47,000 to parks and ADA projects. Councilmember Hugh did not support funding the solar project and wanted to fund the ADA improvements. There was Council consensus to not move forward with the solar project funding. Ms. Small said the Valley Life project would not be funded. She asked if Council direction was to split the $47,187 between an ADA project and single-family. There was Council consensus to proceed. CITY MANAGER'S REPORT No report CITY ATTORNEY'S REPORT No report COUNCIL ITEMS OF SPECIAL INTEREST None MOTION AND CALL TO ENTER INTO EXECUTIVE SESSION A motion was made by Vice Mayor Joyce Clark, seconded by Councilmember Jamie Aldama to hold an executive session. AYE: Mayor Jerry Weiers Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Passed EXECUTIVE SESSION Council entered into executive session at 2:54 p.m. for discussion regarding various boards, commissions and other bodies (A.R.S. § 38-431.03(A)(3)(4)) and discussion/consultation with the City Attorney and City Manager to receive an update, to consider its position, and to provide instruction/direction to the City Attorney and City Manager regarding: Glendale's position in connection with contracts, agreements and/or development agreements pertaining to a Foreign Trade Zone application in Glendale strip annexation area that are the subject of negotiations (A.R.S. §§ 38-431.03 (A)(3)(4)); City Council Meeting Minutes-April 9, 2019 Page 10 of 11 Glendale's position in connection with contracts, agreements and/or development agreements with the Beacon Sports that are the subject of negotiations (A.R.S. §§ 38-431.03 (A)(3)(4)); Glendale's position in connection with contracts, agreements and/or development agreements the Cactus League Association and Arizona Sports and Tourism Authority (AZSTA)that are the subject of negotiations (A.R.S. §§ 38-431.03 (A)(3)(4)). A motion was made by Vice Mayor Joyce Clark, seconded by Councilmember Jamie Aldama to adjourn the executive session. AYE: Mayor Jerry Weiers Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Passed Mayor Weiers adjourned the executive session at 3:49 p.m. ADJOURNMENT Mayor Weiers adjourned the meeting at 3:49 p.m. I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the meeting of the Glendale City Council of Glendale, Arizona, held on the 9th day of April, 2019. I further certify that the meeting was duly called and held and that a quorum was present. Dated this 2nd day of May, 2019. eircIr Pr K. Bower, MMC, City Clerk City Council Meeting Minutes-April 9, 2019 Page 11 of 11