HomeMy WebLinkAboutMinutes - Minutes - City Council - Meeting Date: 12/18/1990MINUTES OF THE WORKSHOP SESSION OF THECITYCOUNCILOFTHECITYOFGLENDALE, MARICOPA COUNTY, ARIZONA HELD TUESDAY, DECEMBER 18, 1990 AT 3:10 P.M. Mayor Renner called the Workshop Session of the GlendaleCityCounciltoorderintheWorkshopRoom, B-3, in theGlendaleCouncilChambers. Council members present were: Bellah, Huffman, Hugh, Scruggs and Tolby. Member absent: McAllister. Also present were Martin Vanacour, City Manager; GordonL. Pedrow, Assistant City Manager; Peter Van Haren, City
Attorney and Linda Ginn, Deputy City Clerk.
Hugo Malanga, City Traffic Engineer, introduced Ms.
Susan Bookspan, new Transportation Coordinator who will be
working on the bicycle system.
WORKSHOP SESSION
1. DEER VALLEY LITTLE LEAGUE REQUEST TO USE LIONS PARK
Staff: Tim Ernster, Deputy City Manager, Community
Services
Lee Stanley, Leisure Services Director
This is a request to review a proposal from the Deer
Valley Little League (DVLL) to operate and maintain the
lighted ballfield at Lions Park, 63rd Avenue and Frier Drive.
At the direction of the Parks and Recreation Advisory
Commission and City Council, a request for proposal was
issued for exclusive use of the Lions Park lighted
ballfield. Only one proposal, from DVLL, was received.
On November 19, the Parks and Recreation Advisory
Commission discussed the proposal with representatives of
DVLL. The primary item of discussion was the exclusive use
periods as requested by DVLL and the impact of these seasons
on city recreation programs.
DVLL requested that they be allowed two seasons
annually --February 1 through July 15 and September 5 through
December 10. The Recreation staff recommended that there be
only the spring season; however, should the field not be
needed for a city -sponsored program, DVLL could request to
use it for a fall league, as they do now.
Staff advised the Commission that this facility is used
during the months of June and July for a teen coed slowpitch
softball league. As a compromise, DVLL asked to use the
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field until June 15 and either shorten the coed season orextenditintoAugust. The following issues were discussed: 1. The agreement would be for three years with a two-yearrenewaloptionatthecity's pleasure. 2. The outfield fences be temporary installations and wouldberemovedafterDVLL's seasons. A permanent fencewouldrestrictotheruses. 3. A sprinkler system be installed by DVLL to serve the
infield, outfield, and all turf and trees within the
lease area.
4. DVLL will provide all care and maintenance for the lease
area during their use periods.
5. The "small storage shed" scheduled for construction in
1990/91 will be more clearly described in the final
agreement.
6. The proposed bleachers scheduled for construction in
1991/92 will be more clearly described in the final
agreement.
7. The proposed permanent concession stand/storage building
scheduled for 1992/93 be more clearly described in the
final agreement.
8. Certification and evidence will be provided showing 80
percent of the youths are Glendale residents.
9. The city will pay up to $4,000 for water and $1,600
electricity during DVLL's use periods.
10. The ballfield lights be turned off each night by 10 p.m.
11. The city and DVLL each contribute $1,000 to a repair
fund. At the termination of the agreement, the fund
balance will be divided and distributed equally.
The commission recommends entering into an agreement
with DVLL and that their season be completed by June 1, if a
ball facility is not available for the teen coed slowpitch
league.
Council concurred with the recommendation and directed
that this item be placed on a future Council agenda for
formal action.
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2. REVIEW OF DRAFT CITY COUNCIL GOALS FOR FY 1991-92Staff: Ken Martin, Deputy City Manager, ManagementResourcesStaffbriefedCouncilbystatingattheCouncilworkshoponNovember17andDecember11, the Council expressed anumberofgoalsforthenextfiscalyearanddirectedstafftoplacethegoalswithcontinuinggoalsfromthecurrentyeartobereviewedbyCouncil. The attached list of goals for FY 1991-92 includes alloftheareasdiscussedbytheCouncilonNovember27andthechangesrecommendedonDecember11, and lists the on-going
goals that could be carried forward into next year. The list
also notes if there are new costs, future costs, and if
existing or new staff would be required.
Mayor Renner suggested setting some priority direction
on the goals that have new costs. (See attached).
This item is for staff's benefit in preparing the budget
for FY 1991-92.
3. CAPITAL IMPROVEMENT PLAN REVIEW
Staff: Ken Martin, Deputy City Manager, Management
Resources
Scott Lazenby, Budget Director
Shirley Medler, Senior Management Assistant
Staff briefed Council by stating the City's long range
capital improvement plan is based on an average 8% annual
growth in property assessed values. The growth rate for this
fiscal year is indicated to be zero or less. To continue
with the $1.34/$100 secondary property tax rate, a review of
projects is necessary.
Rather than the $11.5 million scheduled for bond sales
over the next two years, budget staff has calculated that the
city can afford a $7.3 million general obligation bond sale
this year (with no further sales next year) and still remain
within the $1.34 secondary rate. The sale of $7.3 million
would fund all projects budgeted for this year, including any
Council may chose to delay.
Bonds already sold for projects (e.g., public safety,
parks) are limited to the categories under which they were
sold. The long range capital plan does, however, call for
new bond sales in most areas, so the city can shift resources
from one use to another by making shifts in the amount of
bonds sold in each category. For example, according to the
existing capital plan, a 1990 bond sale of $7.3 million would
include $1,335,000 in street bonds and $1,195,000 in parks
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bonds. The Council could shift resources from streets toparksbyincreasingthesizeoftheparksbondsale, with acorrespondingdecreaseinthestreetsbondsale. This item is for Council's information and will berevisitedlaterinJanuaryatanotherworkshopsession. 4. REQUEST FOR PROPOSALS FOR THE AMERICAN LEGION BLOCKStaff: Jerry Swanson, Deputy City Manager, CommunityDevelopmentGregoryMarek, Acting Economic DevelopmentDirector
Staff reported that the City has been approached by
American Legion Post No. 29 regarding the redevelopment of
the property it owns at the northeast corner of Lamar Road
and 58th Avenue in downtown Glendale. The American Legion is
proposing a mixed-use development that will include a new
building for Legion activities, including conference meeting
rooms; approximately 100 elderly housing units; retail uses,
and a parking structure.
To make this a successful project, the City of
Glendale's participation is necessary. The City's
participation would include providing the two railroad spur
properties that we own, as well as other possbile
assistance. This other assistance could be in the form of
building fee rebates and providing public parking. If the
City is interested in participating in this project, they
must designate this area as a redevelopment project and issue
a Request for Proposals to be consistent with state
redevelopment law.
Council concurs with staff's recommendation to issue an
RFP and directs that this item be placed on a future Council
agenda for formal action.
5. DIAL-A-RIDE SERVICE CHANGES
Staff: Tim Ernster, Deputy City Manager, Community
Services
Bill Budlong, Transit Director
Staff reported that during the July 31, 1990, Council
Workshop, several recommendations for changes to the
Dial-A-Ride operation were presented by the Transportation
Commission. Prior to complete action upon these
recommendations, staff was requested by Council to pursue a
review of the system by a private consultant and to return
over the next few months to further discuss the following
issues:
1. The Dial-A-Ride operational philosophy.
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2. A short history of the program. 3. The regular rider needs for service. 4. Changes to the fare structure and tokens. 5. Possible limitations to service. 6. The type of equipment to purchase. It had originally been planned that aoperatorwouldreviewtheprogramatnocost
The operator, however, decided that he was not
and regrettably withdrew his offer. Staff
direction on whether to proceed with hiring a
review the program.
local privatetotheCity.
able to do so
is requesting
consultant to
Councilmember Tolby suggested that since Dial -a -Ride had
two pending projects that would impact the study of the
system that it might be better if they waited to get these
projects on line before hiring a consultant. Council
concurred.
Staff proceeded to present Council with the philosophy
of the Dial -a -Ride and a break down of the ridership for the
00 last fiscal year. Staff said they would like to come back
with item numbers 1, 4 and 5 in January and a discussion on
item 6 in February.
Councilmember Scruggs stated that she felt that the
rationale of the Transportation Commission regarding refusing
DAR service to patrons who could use fixed -route service
being too abrupt was contrary to the philosophy of the
Dial -a -Ride system. Mr. Budlong said he would take her
concerns back to the Commission for further investigation and
discussion.
6. BUS STOP SHELTERS AND AMENITIES
Staff: Bill Budlong, Transit Director
Janet Davis, Transit Manager
The Transportation Commission brought to Council duringtheJuly17, 1990, workshop, a recommendation to allow
advertising shelters within the City of Glendale. Council
asked the Transportation staff to further research the issue
of advertising shelters.
The Transportation staff returned during the September 28,
1990, workshop and provided (1) a draft of the Sign Ordinance
changes that would be required, (2) a modified recommendation
from the Transportation Commission to no longer pursue the
advertising shelter program, (3) an in-house team to design alowercostshelter, and (4) a draft passenger amenity siteplan. Staff then presented alternatives to the advertisingshelters. They reported that the current design used by theCityisamasonryshelteroffourposts, with a tile roof andsteelmeshfurniture. The in-house design team modified thissamedesigntobecomeasteelsubstructurewithabrickormasonryfascia. This steel substructure can be prefabricatedandthenmoreeasilyassembledon-site, reducing theconstructioncosts. The estimate received for constructionofthebasicshelterwas $4,700. Depending upon whether the
steel mesh furniture or concrete furniture is used inside the
shelter, the finished price will range from $6,500 for steel
to $5,000 for concrete.
A second design was received from a local businessman;
Bootz and Duke). The design is very similar to what had
previously been used in Glendale for the past ten years. The
construction of this design is estimated to be $3,400 as
presented. However, a few modifications to better
accommodate passengers in wheelchairs and for increased
weather protection would be required. Additional costs for
both designs would include the regular cleaning, trash
removal and maintenance of the shelters.
Staff presented funding sources for the proposed 41
alternative shelters and 93 benches with the appropriate
landscaping. These included UMTA, developers, ID's,
donations and the CIP. Discussion ensued on the funding
process. Staff recommended going to UMTA first and see how
much they would contribute; (which the city would have to
match 20%) and then spread that figure over a two or three
year period.
After lengthy discussion on the merits of advertising
shelters, Council directed that the issue of advertising bus
shelters be placed on a future Council agenda for formal
action.
COUNCIL COMMENTS AND SUGGESTIONS
Mayor Renner commented about the attendance at the
Christmas tree lighting ceremony. He said it was the largest
one ever and complimented all the volunteers, including the
Mayor's Youth Commission, who worked on the celebration.
Councilmember Tolby also commented and complimented the
banner that was produced by the City's Graphic Department,
wishing military personnel in the Mid -East a happy holiday
season from Glendale, Arizona.
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FA I -N lei I J 1There being no further items to come before the Council, the meeting adjourned at 5:20 p.m. Deputy City Clerk
Glendale residents of services provided by the City andspecialfacilitiesandamenitiesinGlendale. (ExistingStaff, Possible New Costs) Develop plans, including staff and financial support, for aCentennialcelebrationin1992. (Existing Staff, New Costs)
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STREETS/TRAFFICVWContinuescallop streets program. (New Costs) Finalize plans for downtown traffic flow and beginimplementationoftheprogramin1991-92. (Existing Staff, New Costs) Finalize plans for transit shelters and begin implementationoftheprogramin1991-92. (Existing Staff, New Costs) Continue implementation of the streetscape program. (NewCosts)
CARRYOVER GOALS FROM 1990-91
Improve the appearance of Glendale Avenue from 51st Avenue to
the Downtown area. (New Costs)
PUBLIC SAFETY
Develop a Traffic Management Program to include plans for
reducing vehicle speed, specific site improvements for safety,
and signal coordination. (Existing Staff, New Costs) 19
Increase crime prevention efforts through additional programs
to reduce property loss. Efforts may include code amendments
and consultations with property owners to provide improved
security. (Existing Staff)
Maintain the quality and level of public safety services to
citizens. (Possible New Costs, Possible Future Costs)
CARRYOVER GOAL FROM 1990-91
Continue Anti-Drug/Anti-Gang programs including the DARE
program, graffiti removal program, school cooperation, and
special summer programs for youth. (Existing Staff)
ADDITIONAL GOALS
Review and develop continuing employee relations programs.
Existing Staff, Possible New Costs)
Develop a program in conjunction with Downtown Development
Corporation, Chamber of Commerce and other business groups for
improved marketing of City services to inform current and new
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Develop and adopt a Thunderbird park master plan. (ExistingStaff) Continue and expand the tree planting program. (New Costs) -BImproveparkturfareasandplacemoreemphasisonthemaintenanceandconditionofparkturfareas. Develop a ParkMaintenancePlanforcontinuedon-going maintenance of parkfacilities, turf and landscaping. (New Costs, Future Costs) CARRYOVER GOALS FROM 1990-91
Continue efforts to implement the City's Bicycle Plan. (New
Costs)
Complete acquisition of land for development of a 9 -hole golf
course in the west area of the City. Develop a Request for
Proposal for the construction and operation of a golf course
on the site. (Existing Staff, New Costs)
ENVIRONMENT
Continue and expand implementation of recycling programs and
identify ways to increase market demand for recyclables.
Existing Staff, Possible New Costs)
Continue household hazardous waste disposal programs and
investigate additional methods for protection of the landfill
for hazardous waste materials. (Existing Staff, New Costs)
Reexamine water conservation programs and develop more
aggressive programs to encourage water conservation.
Existing Staff, Possible New Costs)
Develop additional educational programs in water conservation
and all other environmental areas that will include
information on the economic impacts of these programs.
Existing Staff)
Develop plans for consolidating and centralizing environmental
programs in the City to focus efforts in all areas of the
environment, including water quality, air quality, waste
management and hazardous waste. Develop strategies for
legislative action on environmental issues. (Existing Staff)
1991-92 GOALSFLOODCONTROLDevelopstrategiesforfundingadditional flood controlcontrolprojects, including additional bond authorization, grants, and other sources of funds. (New Costs, Future Costs) 19Developeducationalprogramsonfloodpreventiontoinformpropertyownersonhowtheycanprotecttheirproperty. %7ExistingStaff)
FINANCIAL
Complete review of the Capital Improvement Program (CIP) and
develop a plan for regular review to include study of
long-term costs/benefits on all major capital projects.
Existing Staff)
ECONOMIC DEVELOPMENT
Explore additional transportation methods for downtown area
including investigation and feasibility study of a weekend
trolley program. (Existing Staff)
Begin efforts to actively seek and assist developers to
develop new residential opportunities in the downtown area.
Existing Staff)
Target specific infill properties for development and focus
efforts to attract developers to make investments in them.
Existing Staff)
Adopt the Economic Development Plan in FY 1991-92. (Existing
Staff)
Develop a Request for Proposal to redevelop the existing
Public Safety building site. Complete and award a contract
for the successful proposal. (Existing Staff, Possible New
Costs)
CARRYOVER GOALS FROM 1990-91
Goal: Build the City's employment and tax base.
Continue efforts to attract and develop new hotels in
Glendale. (Existing Staff)
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