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HomeMy WebLinkAboutMinutes - Minutes - City Council - Meeting Date: 11/20/1990tov MINUTES OF THE WORKSHOP SESSION OF THECITYCOUNCILOFTHECITYOFGLENDALE, MARICOPA COUNTY, ARIZONA HELD TUESDAY, NOVEMBER 20, 1990 AT 3:05 P.M. Mayor Renner called the Workshop Session of the GlendaleCityCounciltoorderintheWorkshopRoom, B-3, in theGlendaleCouncilChambers. Council members present were: Bellah, Huffman, Hugh, McAllister, Scruggs and Tolby. Members Absent: None. Also present were Martin Vanacour, City Manager; Gordon L. Pedrow, Assistant City Manager; Peter Van Haren, City Attorney and Linda Ginn, Deputy City Clerk. Mayor Renner called the Workshop Session of the Glendale City Council to order in the Workshop Room, B-3, in the Glendale Council Chambers. Council members present were: Bellah (arrived late), Hugh, McAllister, Scruggs and Tolby. Member absent: Huffman. Also present were Martin Vanacour, City Manager; Gordon L. Pedrow, Assistant City Manager; Peter Van Haren, City Attorney and Linda Ginn, Deputy City Clerk. WORKSHOP SESSION 1. WESTCOR DEVELOPMENT AGREEMENT Staff presenter: Ken Martin, Deputy City Manager, Management Resources Other presenters: Rob Ward, Westcor Development Russ Ewers, Westcor Development Staff stated that since the execution of the Memorandum of Understanding in February, 1990, staff has been working with Westcor to complete the final development agreement for the Arrowhead Mall. This agreement incorporates all of the responsibilities of both the City and the developer for the design and construction of the mall infrastrucuture. The development agreement is completed and is ready to be signed by both the City and the developer. The agreement provides for the implementation of two improvement districts: One for the construction of Bell Road from the Aqua Fria Freeway east to 67th Avenue. The second for all of the other infrastructure including 75th Avenue from Bell Road to Union Hills , St. Johns from 75th Avenue to 79th Avenue, water and sewer lines for the development, sanitary sewer lift station and a 10 -acre park. The total cost for the improvements is estimated at17,685,000. The developer will pick up a major portion ofthecostoftheimprovementswiththebalancebeingassessedtootherpropertyownersinthedistricts. The term of the agreement is 20 years. Reimbursementwillbemadebasedon55% of the sales tax generated by themallstoresandwillbepaidonasemi-annual basiscoordinatedwiththeassessmentdistrictpayments. Staffstatedthatbasedupontherevenueprojectionstheyhavedonethesalestaxgeneratedbythemallwillbpaythemalloff between 15-16 years. The reimbursements will start only when the mall is completed and at least three high quality nationally known major department stores are opened. As described in the agreement, the current schedule for opening of the mall is October, 1992 with five (5) major department stores at that time. If the mall is successful, the agreement provides a mechanism to accelerate the reimbursement to allow for the early retirement of the improvement district bonds and completion of the terms of the agreement. Mr. Rob Ward gave a brief update on the progress of the mall. He told the Council that the Arrowhead Mall would be a quality development similar to the new mall on the eastside Superstition Springs). When asked whether the downturn in the economic climate had any effect on the development of the mall, Mr. Ward responded that it didn't really deter Westcor from their commitment to build a quality development. He said that a major department store had been dropped from the plans at the mall on the eastside and now wanted to be dropped from the Arrowhead mall project but that would not stop the development of the mall. He also said that current sales at the other malls developed by Westcor were acceptable. Mr. Ward said that they plan to develop the mall around Dillard's, J.C. Penny, Mervyn's, Montgomery Ward and Broadway Southwest. Councilmember Bellah asked how the square footage in the shops that will be opening initially compare to the other malls in the valley. Mr. Ward responded that it is very close to what is currently available in the Valley. This item will be placed on a future Council agenda for formal consideration. 2. RFP 90-33: GLENDALE HISTORICAL BOOK Staff presenters: Erik Strunk, Management Intern Others present: Ruth Byrne, Glendale HistoricalSociety, PresidentStaffstatedthatattherequest of Council, they wereaskedtoexaminethepossibilityofcontractingwithapublishingfirmtoresearch, write, and publish a detailedhistoryoftheCityofGlendaleintimefortheCity's 1992CentennialCelebration. Three Request for Proposals were received to supply theCitywiththecompletepublishingofthebook. Onlyexperiencedandqualifiedproposerswithaprovenhistoryofsuccessinthetotalproductionofthistypeofprojectwere asked to respond to this Request for Proposal. The proposals were reviewed by an evaluation panel consisting of representatives from Materials Management, the Glendale Public Library, the City Manager's office, and the Glendale Historical Society. Mr. Strunk said that if the City enters into the agreement the city would get 50 copies free of charge and would receive a royalty of 5% on all books sold. He also said there would be an initial run of 3000 books. If the sales are responsive enough the publishers would do a second edition. Mr. Stunk said that Windsor will take everything from the beginning and will follow through to the end. Windsor will be responsible for appointing/selecting an author although the city does have input by providing a list of names and assisting them in the process. Windsor will do the research, assemble the photographs, do the typesetting and do the bulk of the editorial work; working very closely with the author, and print and distribute the book. Windsor has projected a 18-24 month period of production. Councilmember McAllister said he thought it would be necessary to have a lot of PR on this and a lot of people signed up in order to give the city some idea of how many books they are going to need. Councilmember Scruggs asked staff if the contract would specify what the minimum number of books would be printed. Mr. Strunk responded that the representatives of Windsor have indicated to him that the initial run of books would be 3000 copies. Mr. Stunk said he would have them put that figure in the contract. Councilmember Scruggs asked staff how long Windsor would keep the book in stock. Staff replied that it would stay indefinitely, it does not go out of stock. Staff said that if books remain after the initial sales the City could do it's own advertising to sell the remaining copies. Staff stated that the Glendale Historical Society is more than willing to help out in the production of the book. 011 Discussion ensued about the possibilities of either theGiftShopattheMainLibraryortheHistoricalSocietybuyingthesebooksforresale. Mayor Renner suggested thattheCouncilBudgetCommitteeplanforasupplyofbooksintheirbudgetdeliberationsaspartoftheCentennialcelebration. This item will be placed on the November 27 agenda forformalCouncilaction. 3. EXTENSION OF MAJOR MEDICAL INSURANCE RATES AND PREFERREDPROVIDERORGANIZATIONLIMITANDDEDUCTIBLEREIMBURSEMENT This item will be heard at the next Council workshop, November 27, 1990. 4. INTERGOVERNMENTAL REPORT Marion Porch, the Intergovernmental Liaison, briefed the City Council on state and federal legislative issues and related matters. This item is for information only. COUNCIL COW4ENTS AND SUGGESTIONS None. r:11i-ytili11 ia YN There being no further items to come before the Council, the meeting adjourned at 4:30 p.m. Deputy City Clerk 71