HomeMy WebLinkAboutMinutes - Minutes - City Council - Meeting Date: 6/12/1990MINUTES OF THE WORKSHOP SESSION OF THECITYCOUNCILOFTHECITYOFGLENDALE, MARICOPA COUNTY, ARIZONA HELD TUESDAY, JUNE 12, 1990 AT 3:05 P.M. Mayor Renner called the Workshop Session of the GlendaleCityCounciltoorderintheWorkshopRoom, B-3, in theGlendaleCouncilChambers. Council members present were: Bellah, Huffman, Hugh, McAllister and Scruggs. Memberabsent: Tolby. Also present were Martin Vanacour, City Manager; DavidPennartzAssistantCityAttorneyandLindaGinn, Deputy City
Clerk.
WORKSHOP SESSION
1. PHASE I BICYCLE PLAN IMPLEMENTATION
City Manager Vanacour stated that today's presentation
is phase one of an implementation of a test route that does
fit in with the City's proposed bicycle plan. He said that
the entire bicycle plan would be brought forward to the
Council at one of the near future workshops. Mr. Vanacour
stated that this is a trial program before the entire bike
plan is brought before the Council.
Mr. Hugo Malanga, City Traffic Engineer, proceeded to
brief Council on the three recommendations made by the Parks
and Recreation Commission, Transportation Commission and the
Bicycle Advisory Committee for the initial implementation, in
priority order.
1. Central Bikeway - this system will provide signing and
striping in the area around Glendale Community College,
Sahuaro Ranch Park, and the Main Library. The system
consists of a loop that goes along 63rd Avenue to
Sweetwater, east on Sweetwater to 55th Avenue (using the
Marshall Ranch drive), south on 55th Avenue to Mountain
View and then west on Mountain View to Glendale
Community College. It does not provide signal loops,
detectors or funds to purchase right-of-way. Estimated
cost, $73,795.
Mr. Malanga stated that one problem with the first
recommendation is a conflict with parked vehicles. He said
that one way it might be mitigated would be to restrict
parking to one side of the street but staff would address
that when a plan was put into implementation.
Mr. Malanga continued summarizing the priorities.
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2. Arrowhead Bikeway - this system addresses the concernsofresidentslivingintheArrowheadRanchCommunityaboutridingon67thand75thAvenues. Special concernwasgiventochildrenthatridebicyclestoArrowheadElementarySchoolat75thAvenueandUnionHillsRoad. Estimated cost, $8,000. 3. Central - should additional funds be available, thecentralbikewaysystemwouldbeexpanded, to the northandtothesouthinanequalbalance. The general consensus of the Council was that since thisisabudgeteditem, staff could proceed ahead and implement
this first phase.
2. COMMUNITY-BASED STRATEGIC PLANNING
Staff summarized this item by stating in 1984 the City
initiated it's first Strategic Planning effort which resulted
in a Strategic Plan presented to Council in April 1986. Many
of the objectives and specific recommendations in the
Strategic Plan have been accomplished.
Given the many changes that have occurred in Glendale
since 1984-86 and the shift to Council districts, it is
recommended to revisit the citizen -based strategic planning.
One of the Council goals for FY 1990-91 is a strategic
planning process. It is proposed to begin in the fall of
1990, with a goal to develop a new Strategic Plan for
Glendale which will provide broad policy suggestions for
future City endeavors. The target date for Plan adoption is
June 1991. A Municipal Services Survey, which gathers
information on both resident's assessment of City services
and their opinions about various policy issues, will be
conducted in the fall. The results of this survey can, in
part, be used in the preparation of the Strategy Plan. The
proposed planning process envisions extensive citizen
involvement on the part of the Strategic Planning Advisory
Committee, special Citizens' Task Forces for respective
identified issues, and other City boards and commissions.
Citizens groups will outline the Plan's objectives and then
in turn, City staff will develop the implementation details.
Periodic progress reports will be made to the full
Council during the process. The Strategic Planning
Department will have responsibility for this community -wide
planning venture, with assistance provided by other
departments. The costs for this strategic planning effort,
in addition to staff time and the survey is minimal; e.g.,
approximately $1,000 for mailing, reproductions, etc.
Mayor Renner asked staff how they would secure
interested citizens to serve on the committee. Staff replied
that a general call would be issued and anyone interested inservingonthiscommitteecouldsubmittheirinterestinwriting. They would then be screened, interviewed andselected. Councilmember Scruggs asked staff what size membershiponthecommitteewouldbeadvantageous. Staff responded thatsevenhadbeenusedontheoriginalcommitteeandhadprovedtobeagoodworkingnumberandtheywouldrecommendthesamenumberforthenewcommittee. They would also try to utilizesomeofthepeopleusedontheformercommittee. Mayor Renner suggested that more than seven members be
appointed for the ultimate committee but have at least seven
members on board in the next two months.
This item will be brought back to Council on a future
workshop agenda for further discussion and review.
3. WESTERN MARICOPA COALITION
Staff summarized this item by stating the West ValleyAllianceformedwhentheneedtocoalescewesternMaricopa
County interests into a cohesive position statement and
direction became important five years ago when the 1/2 cent
sales tax vote for transportation funding went to the
public. The group of citizens who worked on this measure
continued to meet and the organization has evolved into the
Western Maricopa Coalition. A Board of Directors has been
elected, by-laws adopted and sub -committees formed to develop
position papers on area enhancement, water resources
management, MAG transportation system and governmental
appointments. These papers have been circulated to the
cities and towns of western Maricopa County. The Coalition
is working for adoption of these papers in order to be able
to present a unified voice. Glendale is represented on the
Board of Directors and provided resources in writing the
papers.
It is staff's recommendation that it would be to
Glendale's advantage to participate in this group and to
continue to move forward for a westside position.
Councilmember Bellah stated his concern with the
coalition making recommendations for appointments to
governmental positions on the westside.
The consensus of the Council was for staff to sign and
endorse the three positions and enclose a letter registeringtheCouncil's concern with the lack of adequate
representation on the governmental appointment committee.
Councilmember Tolby arrived at 4:20 p.m.
4. SPECIAL EVENT VENDOR FEESThisisarequesttoestablish a policy and permit feesforcity -programmed special events. The Recreationdepartmentpresentssixcity-wide special events annually, and the attendance for these events has increasedsignificantlyoverthepastthreeyears. These six eventsarethePeacockJazzFestival, Fourth of July, Town Picnic, New Year's Eve, Halloween and Tree Lighting celebration. Staff briefed Council by stating approximately two yearsago, during the budget review process, staff receiveddirectiontogeneraterevenuefromthelargerspecialevents
to support and enhance the smaller special events. Revenue
generated from vendor sales has been used to enhance other
events, specifically the Fourth of July fireworks display.
Initially, the city generated revenue by charging vendors a
percentage of sales and controlled the process through ticket
sales. This process required staff overtime and volunteers
to sell tickets and make deposits on the day of the event and
additional staff time to count tickets and money to pay
vendors the following week. The city is now attempting to
streamline the process with the use of vendor fees, which is
the process that has worked successfully for the Glendale
Youth Center's Cinco de Mayo Celebration.
The fees have been established by looking at the total
number of attendees, the length of the special event, profit
versus non-profit affiliation, and number of items offered.
Staff feels the schedule is necessary to provide the most
professional and efficient special events to the residents of
Glendale.
The Parks and Recreation Commission recommended that
City Council adopt the policy and fees during it's meeting in
April of this year. (See attached fees). This item was also
presented to the Finance and Budget Committee in May, and
they directed that staff bring the item forward.
Discussion ensued on giving a non-profit preference.
After considerable discussion, Council concurred with the
recommendation to adopt the policy and fees for special event
vendors.
5. INTERGOVERNMENTAL REPORT
Marion Porch, the Intergovernmental Liaison, briefed the
City Council on state and federal legislative issues and
related matters.
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Special EventsVendorFeesEventTypeofVendor Vendor FeeJuly4thProfit -large 150Profit -small 100Non -Profit 50HalloweenProfit -large 100Profit -small 50TreeLightingProfit -large 100Profit -small 75
Non -Profit 50
New Year's Eve Profit -large 100
Profit -small 75
Non -Profit 50
Town Picnic Profit -large 200
Profit -small 100
Non -Profit 50
Jazz Festival Profit -large 350
Profit -small 250
Non -Profit (Beer) 1500
Booth fees vary due to the following reasons:
1. Profit vendors versus non-profit vendors
2. Large selection of items offered versus small selection3. Attendance of the special event (number of potential customers) 4. Length of the special event (number of hours to sell)
The Special Event Coordinator shall have the responsibility of selecting thetotalnumberofvendorsandthebreakdownofprofitandnon-profit vendors, based on the attendance of the previous event.
Preferential designation will be given to Glendale vendors, both profit andnon-profit, who express interest in City of Glendale special events. A
Glendale vendor is defined as having a business address within the Glendalecitylimits.
The fee structure will be reviewed each year at the time of budget planning.
A non-profit group must possess a 501C3 form.
Attachment 1
COUNCIL COMMENTS AND SUGGESTIONSCouncilmemberTolbyapologized for being late to themeetingbutsaidhehadmetwithofficialsfromAvondaletoexplaintheCity's position on the airport issue. ADJOURNMENTThere being no further items to come before the Council, the meeting adjourned at 4:57 p.m.
Deputy City Cler
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