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HomeMy WebLinkAboutMinutes - Minutes - City Council - Meeting Date: 5/15/1990MINUTES OF THE WORKSHOP SESSION OF THECITYCOUNCILOFTHECITYOFGLENDALE, MARICOPA COUNTY, ARIZONA HELD TUESDAY, MAY 15, 1990 AT 3:10 P.M. Mayor Renner called the Workshop Session of the GlendaleCityCounciltoorderintheWorkshopRoom, B-3, in theGlendaleCouncilChambers. Council members present were: Huffman, Hugh, McAllister, Scruggs and Tolby. Member absent: Bellah. Also present were Martin Vanacour, City Manager; GordonL. Pedrow, Assistant City Manager; David Pennartz, Assistant City Attorney and Linda Ginn, Deputy City Clerk. WORKSHOP SESSION Staff summarized this item by stating that the budget process began in December 1989 with staff training and now is in the final stages of review before the necessary public hearings are held. The budget is in compliance with all budgetary laws and is conservative. The proposed budget includes an operating budget of 85.8 million and staffing of 1,165 full time equivalent positions, holding the employee numbers per capita ratio constant. The budget addresses Council goals, including public safety, parks, traffic safety, and economic development. Of the total budget, $85.7 million, or 48%, is the operating budget. The capital improvement budget (CIP) totals $57.7 million, or 32%. Debt service amounts to $27.5 million (15%) and contingency accounts represent the remaining $9.1 million (5%). Staff stated that two concerns of the budget process were in the area of a proposed reduction in state shared revenue and a possibility of the AEL not passing. Staff reviewed the timetable for the passage of the budget. They said that preliminary budget adoption and hearing would be on June 12. The final adoption and final hearing date would be on June 26. Staff related that due to a change in state law the property tax levy adoption date could be changed to a later date and staff recommends waiting until they can get the final assessed value figures from the County and adopt the levy sometime in July. 173- Communitv ServicesMr. Tim Ernster briefed Council on the various needs oftheCommunityServicesDivision. He said in response to theCouncilgoalofexpandedneighborhoodfocus, he had requestedaNeighborhoodFocusofficerthatwouldcontinuetodothekindsofneighborhoodfocusactivitiesthatarecurrentlybeingdonebutinanenlargedfashion. Mr. Ernster statedthatthesecondpositionheisrequestingisaNeighborhoodOutreachspecialist. He said the purpose of this position istoreachouttootherneighborhoodsinGlendaletoassistinorganizinganeighborhoodgroup, provide some basic clericalsupportandhelpinprovidinganeighborhoodstructurethat would serve as a link between City Hall and the neighborhood. Mr. Ernster reported that the Finance and Budget Committee had suggested that staff concentrate the Dial -a -Ride program so that it serves primarily elderly, handicapped and latch -key children. At the direction of the Budget Committee, staff is looking at a significantly increased fare for regular participants. Regular riders would be defined as someone who is not elderly (65 or over) or not handicapped. Mr. Ernster stated that another area of discussion was the Parks CIP program. The discussion centered on the proposed projects for 90/91 as proposed by the Parks Commission and those projects that were proposed by the Council Budget and Finance Committee. Discussion ensued on the various proposed projects. Mr. Ernster continued that another issue is the relocation of the CAP offices from their present location to inside City Hall. Mr. Ernster said that the Council budget committee had asked staff to look at relocating these offices. Mr. Ernster said that after review there was plenty of space within the Human Services department and could be accomplished for about $14,000. Mr. Ernster stated that another need is for the acquisition of new books for the library. He said said that Glendale, in comparison, is lagging way behind other cities in the area on their book budget. Mr. Ernster ended his presentation by stating that another area that they would like to rearrange is Human Services. He would like to discontinue offering Youth Services and go more towards domestic violence cases. Mr. Ernster said that at the time the Glendale program was formed, there were not many youth agencies on the westside but as that has begun to change, the need for this service is not as strong as it was before. 174- Public WorksMr. Ken Reedy, Deputy City Manager, Public WorksreiteratedthatthePublicWorksbasebudgetincludesapproximately40% of the total operating budget; with onlyabout15% of that coming out of the general fund. He saidthereare261employeesthatareinthenon -general fundcategoriesincludingstreets, water and sewer, sanitation andlandfilloperations. The other 150 employees in public worksareinthegeneralfundincludingengineering, parksmaintenance, vehicle management and administration. Mr. Reedy reported that they intend to raise some fees namely the residential dumping fee which will raise .50 for materials in excess of 2000 pounds and the commercial dumping fee which will be raised from 18 dollars a ton to 20 dollars a ton. Mr. Malanga, City Traffic Engineer, reporting for the Traffic Engineering division, said he is requesting one more person for that department to assist with the accident reduction program which Council has stated is one of its goals. This position will analyze traffic accidents and accident patterns, monitor construction zones, help process normal departmental traffic data and help support the bikeway coordinator. Community Development Mr. Jerry Swanson, Deputy City Manager, Community Development introduced Mr. Ken Quartermain, Deputy Director of the Homebuilders Association to the Council. He then continued his budget presentation by stating they intend to use some of their carry-over funds for the conversion of the Building Safety radio system and converting one of the conference rooms on the 2nd floor into a briefing center for economic development clients. Mr. Swanson continued that five of the request areas for the Community Development department are: 1. Building Safety staffing. 2. Funding for the Greater Phoenix Economic Council. 3. Downtown Redevelopment Program. 4. Advance Planning Program funding. 5. Tree planning and streetscape program. Management Resources Mr. Ken Martin gave the Council a brief summary of the Management Resources budget and listed the following as request areas: 175- 1. Additional personnel in the Sales Tax Division. a. Collection specialistb. Tax Auditor2. Computer upgrade. (5 year lease purchase agreement). Administrative ResourcesMr. Gordon Pedrow gave the Administrative Servicesrequests: 1. Two positions have been requested for the City Attorney's office - Assistant City Attorney and Law Clerk. 2. Five positions have been requested for the City Court. These positions have been requested because they will now be coming on line with a computerized system for collections and will need additional personnel to carry out the transition and maintenance. Some of the expense of this request will be defrayed by a grant from the State Supreme Court. 3. Funding for a charette on Glendale Avenue development. This was not recommended by the budget committee but will be for consideration by the full Council. Mayor Renner questioned staff whether the new proposed computer system for the City Court would be transferable to the new Public Safety building when they moved into that facility. Staff replied that the system would be completely integrated and transferable. Police Department Chief Forry presented the following requests for the Police department: 1. Five police officers for neighborhood patrol services. These will maintain response times to priority one calls. 2. Two detectives. 3. D.A.R.E. officer. The addition of this one officer will allow the D.A.R.E. program to be brought into all the schools within the City. 4. One clerical person in administration. 5. Twenty four radar units for cars. Fire Department Chief Nunes presented the following requests for the Fire department: 176- 1. Paramedic assignment pay. 2. Hazardous materials assignment pay. 3. Clothing allowance adjustment. 4. Additional personnel - support services person and anofficeassistant. This item will be discussed further at future Workshopmeetings. COUNCIL COMMENTS AND SUGGESTIONSNone. ADJOURNMENT There being no further items to come before the Council, the meeting adjourned at 5:50 p.m. Deputy City Clerk 177-