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HomeMy WebLinkAboutMinutes - Minutes - City Council - Meeting Date: 5/1/1990AW MINUTES OF THE WORKSHOP SESSION OF THECITYCOUNCILOFTHECITYOFGLENDALE, MARICOPA COUNTY, ARIZONA HELD TUESDAY, MAY 1, 1990 AT 3:05 P.M. Mayor Renner called the Workshop Session of the GlendaleCityCounciltoorderintheWorkshopRoom, B-3, in theGlendaleCouncilChambers. Council members present were: Bellah, Huffman, Hugh, McAllister, Scruggs and Tolby. Members Absent: None. Also present were Martin Vanacour, City Manager; GordonL. Pedrow, Assistant City Manager; Rick Flaaen Assistant City Attorney and Linda Ginn, Deputy City Clerk. WORKSHOP SESSION 1. ASSISTANCE TO THE GLENDALE FAMILY DEVELOPMENT CENTER Staff briefed Council by saying this item was tabled at the April 24th meeting so that Council could review a list of the incorporators for the Glendale Family Development Center and consider including a reversion clause in the agreement. AW Staff summarized this item by saying on March 25th, 1988, the City Council approved $56,000 for the Glendale Family Development Center from Community Development Block Grant funds for a partial payment of an acquisition/ relocation project. The center requested and received an additional allocation of Community Development Block Grant funds from the 1989-90 Program. The Center has reached the point where they are ready to make the final payment and have requested the City's additional contribution of $61,600. Staff will present a subrecipient contract which describes terms of the City's contribution to the project and the Center's acceptance of the pass through of grant mandated requirements of the Community Development Block Grant program. Staff explained that the one promissory note "Exhibit All establishes that the money is secured for ten years and after that time all obligations would be considered to have been met and the property would be free and clear. Under the second promissory note "Exhibit B" the property would be secured indefinitely. Assistant City Attorney Flaaen stated that the Family Development Center is classified as a non-profit organization and one of the conditions of that classification is that their Articles of Incorporation include a provision that if the organization is dissolved the assets will then go into the Maricopa County Superior Court at which time the courtwillhavetheobligationtodistributethoseassetstoanon-profit organization providing similar or like benefits. He said the concerns that Councilman Bellah had regarding theassetsgoingintothepocketsoftheorganizerswouldnotcometofruitionunderthestatusoftheArticlesofIncorporation. Mr. Flaaen stated that since the city already had agrantwithatenyearlimitonitwiththisorganization, hewouldrecommendthatthisgrantnotbesubjecttoanymorestingentobligationsthanthefirstgrant. Discussion ensued on the question of a reversion clause with the majority of the Council supporting the clause contained in Exhibit A which would secure the money for a period of ten years. This item will be on tonight's Council agenda for formal consideration. 2. CUSTODIAL SERVICES Staff briefed the Council by stating the City of Glendale has been using the services of contractors to perform various tasks related to janitorial work for three fiscal years. These separate contractors have failed to consistently perform in accordance with the contract specifications even with intense inspection and direction by City staff. The performance of the contractors has been below the level of service provided by City forces and the cost effectiveness of continuing with this type of contract work is a concern. The staff evaluations indicate that the continued cost for contractual services is on the rise with no assurance that the level of service will be restored or improved with other contractors. Additionally, an alternative is provided that maintains a contract with the current contractor providing service to the Library. The Main Library is the single location where the contractor's level of service has routinely been acceptable. One alternative could allow the contractor to continue to provide service to the Library since our contract allows another year of extension without rebidding that location. Discussion ensued with the consensus being that all the city facilities be put into the bid square footage and let the City bid along with other companies for the custodial services; similar to the commercial sanitation services. This item will be placed on a future Council agenda for formal consideration. 170- 3. CARPORT STORAGECitystaffsummarized this item by stating that inSeptemberof1988, the City Council reviewed a report fromtheCommunityDevelopmentAdvisoryCommitteeonHousingandNeighborhoodConditions. Council directed staff to bringspecificrecommendationsbacktotheCouncilforindividualconsideration. Since that time, the staff and the AdvisoryCommitteehavebeenworkingperiodicallytobringforwardrecommendationstoimplementkeycomponentsofthatreport. One of the recommendations of the Committee report was forstafftodraftanordinanceinreferencetocarportstorageofdiscardedhouseholdgoodsanddebris. Staff recommended that Council could change language in it's nuisance ordinance which would allow regulation of carport storage of vehicles and discarded household goods. Staff showed Council a video presenting some of the problems. Staff stated there are no grounds under the current ordinance for enforcement when complaints are lodged with regard to storing discarded household goods or vehicles. They further stated that the only possible enforcement is with the Fire Department and they can only require enforcement to the point where the eminent fire hazard is eliminated. The proposed language would regulate the manner of storage within carports with regard to furniture and other types of boxes and uncontained debris. It would also make some requirement for the storage of vehicle parts and inoperable vehicles. It would still allow for the storage of an inoperable vehicle but would require an approved car cover. The ordinance would be complaint driven and the offender would have fifteen days from the day the City receives the complaint to remedy the situation. This item will be placed on a Council agenda at the earliest possible date for formal consideration. 4. OFF-STREET PARKING Staff summarized this item by stating on March 13, 1990, at the Council meeting, several citizens expressed concern over the current language in the City's off-street parking ordinance in that they thought it was too liberal in allowing people to park on desert landscaping in front yards. Under the current ordinance, crushed stone is specifically cited as an "improved surface." In an average year, Neighborhood Enhancement receives approximately 250 complaints of vehicles parking on desert landscaping, decomposed granite or similar crushed stone base, which by ordinance definition is deemed dust free. 171- If Council chooses, the City could change language init's off-street parking ordinance which would allow strongerregulationofvehicleparkinginfrontyardsofresidentiallots. Staff recommended that if Council changes the wordingoftheordinance, it be referred back to the CommunityDevelopmentAdvisoryCommissionandthePlanningandZoningCommissionfortheirrecommendations. Staff presented somevisualexamplesofsituationswhichhaveresultedincomplaintsbutwhicharenotcodeviolations. Council suggested that the Community DevelopmentAdvisoryCommissiontrytotightenupthelanguageoftheproposedordinanceandbringbacktoCouncilatWorkshop. 5. INTERGOVERNMENTAL REPORT Marion Porch, the Intergovernmental Liaison, briefed the City Council on state and federal legislative issues and related matters. This item is for information only. COUNCIL COM ENTS AND SUGGESTIONS Mayor Renner stated that he had asked the City Clerk, Lavergne Behm, and City Attorney, Peter Van Haren to start gathering the data to consider redistricting the City for the 1992 election. He stated that the time line might be tight as preliminary data is still not available from the U.S. Census. 4,16 • I I :I ,J..I:A,Y There being no further items to come before the Council, the meeting adjourned at 4:58 p.m. Y"', - 4.vr Deputy City Clerk 172-