HomeMy WebLinkAboutMinutes - Minutes - City Council - Meeting Date: 4/3/1990MINUTES OF THE WORKSHOP SESSION OF THECITYCOUNCILOFTHECITYOFGLENDALE, MARICOPA COUNTY, ARIZONA HELD TUESDAY, APRIL 3, 1990 AT 3:10 P.M. Mayor Renner called the Workshop Session of the GlendaleCityCounciltoorderintheWorkshopRoom, B-3, in theGlendaleCouncilChambers. Council members present were: Bellah, Huffman, Hugh and Tolby. Members Absent: Falbo andMcAllister. Also present were Martin Vanacour, City Manager; GordonL. Pedrow, Assistant City Manager; Peter Van Haren, City
Attorney and Linda Ginn, Deputy City Clerk.
WORKSHOP SESSION
1. IRRIGATION PROPOSAL
Staff briefed Council by stating the City has received
an Irrigation Proposal for contracting water delivery during
the 1990 irrigation season. The proposal has been evaluated
and meets City's minimum requirements as stated in the
Irrigation Request for Proposal.
The irrigation proposal came in at a cost of $78,500 and
was submitted by Salt River Irrigation. The company is a
reputable company with several years of experience in
irrigation. The cost of the irrigation proposal ($78,500)
represents an unbudgeted expense but the contractual service
does offer the City significant advantages. If the
irrigation proposal is accepted three positions would be
frozen resulting in permanent savings of $64,251. Three
other positions would be absorbed by the Right -of -Way
Division resulting in a net gain of 2,784 man hours or the
equivalent of 1.33 positions. Pending a future Request for
Proposal for maintenance/repair of irrigation lines, a full
time position would be dedicated to irrigation line repair.
This position would also monitor the contract and act as
liaison to Glendale residents. Additional personnel will be
provided as needed for situations requiring major repairs.
The savings from the three frozen positions would offset
a major part of the irrigation proposal and result in a net
increase of $12,549.
The net gain in employee man hours would be reflected in
policing right of ways, mowing of right of ways, trimming
trees in right of ways, cleaning alleys and landscape
renovation.
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Staff also assured Council that the same level ofservicethathadbeenhistoricallyprovidedwouldbemaintainedwiththiscompany. Mayor Renner asked staff if this company had anyaffiliationwithSaltRiverProject. Staff repliednegatively; they are a free-standing, private business. Mayor Renner asked if the same level of personal, individual contact would be maintained with the citizens. Staff replied that the city will go out with this company onthefirstcoupleofirrigationsandsupervisorsfromthecitythatarefamiliarwiththesystemwillmaintainaliaison
with Salt River Irrigation throughout the season. Staff also
stressed that individual problems would be initially
addressed by city employees who in turn will introduce the
contractors to the citizens.
Council suggested that staff check all the references
listed by the contractor to ensure that the company is
totally prepared and capable. Staff replied that they were
aware of this particular company's record and capability and
highly recommended Council approving them for the contract.
Councilman Huffman strongly suggested that some type of
communication be done to let the citizens that will be
affected know about the impending change in service. He said
he felt that this would alleviate any uncertainties or
misconceptions that they might have when the change is made.
He suggested a letter or a meeting would be appropriate.
Councilman Hugh asked staff if the contractors would be
in some type of uniform or otherwise identifiable to the
citizens. Staff replied negatively. Discussion ensued and
Council suggested that for security purposes, some type of
I.D. be provided and worn by the contractors at all times.
Mayor Renner directed that after a decision is made by
Council, Public Information provide plenty of publicity to
keep the citizens abreast of the change.
This item will be placed on the earliest possible
Council agenda for formal consideration.
2. INTERGOVERNMENTAL REPORT
Marion Porch, the Intergovernmental Liaison briefed the
Council on state and federal legislative issues and related
matters.
This item is for information only.
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COUNCIL COMENTS AND SUGGESTIONSCouncilmanBellahcommented that this meeting was theperfectlength! 41101911) 11il4IN\lThere being no further items to come before the Council, the meeting adjourned at 3:35 p.m. ir _
Deputy City Clerk
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