HomeMy WebLinkAboutMinutes - Minutes - City Council - Meeting Date: 4/26/1988MINUTES OF THE WORKSHOP SESSION OF THECITYCOUNCILOFTHECITYOFGLENDALE, MARICOPA COUNTY, ARIZONA HELD TUESDAY, APRIL 26, 1988 AT 3:00 P.M. Mayor Renner called to order the Workshop Session of GlendaleCityCouncilinConferenceRoomB-3 of the Council Chambers. Council members present were: Bellah, Falbo, Huffman, Hugh, McAllister, and Tolby. Members Absent: None. PROPOSED STATEMENT OF COMMUNITY DEVELOPMENT OBJECTIVES ANDPROJECTEDUSEOFFUNDSDuringthepastseveralmonthstheCommunityDevelopmentAdvisoryCommittee, city staff, and the citizens of Glendalehaveworkedtogether, with council direction, in order todevelopalistofproposedactivitiesandfundinglevels forthe1988/89 Community Development Block Grant Program. A
public hearing was held before the Advisory Committee on
February 24, 1988, to receive citizen participation in the
application process.
A "Proposed Statement of Community Development Objectives and
Projected Use of Funds" will be published on April 29, 1988.
A second public hearing before the City Council is scheduled
for May 10, 1988. The complete application will be submitted
to HUD on or before May 31, 1988.
Glenn Goodrich, Chairman of the Community Development
Advisory Committed, presented the statement to the council.
Mayor Renner asked what the breakdown of the funds would be.
Mr. Ludwick said there was $280,000 for residential
rehabilitation and $50,000 in demolition costs, vehicle
removal and departmental staffing for all activities which
total $330,000.
Mayor Renner asked what the goal was for residential rehab.
Mr. Ludwick stated 9 to 12 units.
This item will be placed on a regular agenda for a public
hearing and possible council action.
Councilman Tolby announced that he became a grandfather for
the second time - a grandson.
PERSONNEL RULES: AMENDMENTS AND REVISIONS
The City of Glendale's Personnel Rules is the doument which
implements the merit system established by the City Charter
and City Code.
The current written rules, which were adopted by the City
Council in 1979, have progressively become out -dated and do
not reflect current management's values regarding personnelmanagement. However, our practices have been in conformancewithrelevantlaw, through administrative changes in ourpoliciesandprocedures. An employee committee, representative of most departments andallmajorjobcategories, was assigned to review andrecommendacurrentsetofrules. Their recommended drafthasundergoneextensivemanagementandlegalcounselscrutiny. On December 15, 1987 the Personnel Board formallyapprovedthenewPersonnelRules, heretofore to be called theHumanResourcesPoliciesandProcedures." The PersonnelBoardhasrecommendedtheseamendmentsandrevisionsbeadodpted. Ray Osuna, Human Resources Director, briefed the council ontherecommendedchanges.
Mayor Renner asked if the revised document went back to the
employee committee? Mr. Osuna said it had not but it was
seen by the supervisors group, mid -managers group, levels of
management, legal counsel and personnel board.
Council made no comment on the first seven revisions on the
executive summary.
Glenn Goodrich, on Item #8, suggested an additional appeals
board officer for suspensions up to 10 days which would
substitute for full personnel board and could not be appealed
further.
Mayor Renner stated he felt that was to much responsibility
for a single person. He asked if the case load would fall
under this appeal process. Mr. Osuna said the bulk would
fall under the 10 day cutoff.
Councilman Tolby agreed he did not like the idea of an
individual hearing officer. Councilman Huffman also agreed.
Mayor Renner asked Mr. Goodrich to report back to the board
the council has concerns with this amendment.
Mayor Renner asked on #9 if having grievance in writing was a
burden to the employees. Mr. Osuna said the commitee did
discuss and staff will help them draft a grievance.
Councilman Bellah stated he had written a letter to Ray with
his concerns and would meet with him for responses.
Councilman Falbo suggested this be made available to all
employees for review and comments.
This item will be brought back to workshop for further
discussion.
al Improvement ProgramThisisarequesttoreviewtheFY88/89 Park ImprovementProjectsasproposedbytheParksandRecreationAdvisoryCommissionandcitystaff. It is estimated that a total of6,006,147.70, is available for projects next year. Thesourceofthisfundingif $4,009,529., from the 1981 ParksBondissueand $1,996,618.70, from the ResidentialDevelopmentFund. If all the remaining uncommitted park bonds are expendedduringFY88/89, there will be no bond funds for futureimprovementsuntilbondsfromthe1987authorizationhavebeensold. In the event that parks bonds are not sold nextyear, the staff recommends reserving $1,250,000 for FY89/90projects.
Tim Ernster, Community Services Deputy City Manager, gave a
brief presentation.
Councilman Bellah asked if the commission gets to see staffs
recommendations prior to making their recommendations. Mr.
Forrey said they do not. Mr. Stanley stated there had not
been a committee meeting since the material had been prepared
but had recieved a copy prior to the meeting.
Councilman Bellah stated he felt it was very important for
the commission members to hear staff reasoning for their
recommendations before it comes before the council. Mr.
Ernster said it was a good suggestion and it would be done in
the future.
Councilman Bellah suggested going to the commission with this
and come back to workshop at a later date.
Mr. Forrey, Chairman of the Parks and Recreation Commission,
stated his concerns was the tennis center was not going to be
built this year.
Councilman Tolby asked if the commission had dealt with the
question of where the tennis center should be located. Mr.
Forrey said they have not dealt with that issue.
Councilman Tolby asked if court use at the high school was
enough to warrant resurfacing. Mr. Stanley stated this is
the primary location for city sponsored tournaments.
Councilman Tolby stated he felt the commission should be
operating from the same information base as staff.
This item will go back to parks and recreation commission for
further discussion.
Financial PlanPartofthework to be conducted by Shearson Lehman Hutton, the city's financial advisor, was the preparation of a planfordebtmanagement. The plan includes recommendations, debt service projectionsgiventhecurrentCapitalImprovementProgramandanticipatedborrowingratesandaprimeronmunicipalfinance. The plan was reviewed by the Budget and Finance Committee onMarch3. They recommended forwarding the plan to the fullCityCouncilforconsideration. Doug Montague of Shearson Lehman Hutton summarized theirrecommendationsforafinancialplan. Terry Sharp summarized how they plan to deal with the
recommendations.
Mayor Renner complimented everyone involved in the completion
of the document and suggested they develop a format to make 1
or 2 year projections for park improvements.
Councilman Tolby asked if Shearson has done this planning for
other cities. Mr. Montague said they do not get requests for
this often but due to the long term contract they have with
the City of Glendale, they felt it would give continuity to
the project.
As changes are made the council requested copies.
Intergovernmental Report
Marion Porch briefed the Council on legislative issues. Dave
Iwanski briefed the Council on water issues.
Adjournment
There being no further business the meeting was adjourned at
5:30 p.m.
Assistant City Clerk