HomeMy WebLinkAboutMinutes - Minutes - City Council - Meeting Date: 6/21/1987MINUTES OF THE WORKSHOP SESSION OF THECITYCOUNCILOFTHECITYOFGLENDALE, MARICOPA COUNTY, ARIZONA HELD TUESDAY, JULY 21, 1987, AT 2:30 P.M. Mayor Renner called to order the Workshop Session of GlendaleCityCouncilinConferenceRoomB-3 of the Council Chambers. Council members present were: Bellah, Huffman, Tolby, FalboandHugh. Members Absent: Heatwole. CONSENT AGENDANONPROFITEVENT - FEES AND PERMIT APPROVALOnanannualbasis, the City Council considers 12 paradepermits. Other permits for solicitations, carnivals, circuses, and recreation facility reservations are handledadministratively. A nonprofit group contemplating an eventinGlendalemayhavetomeetwitheightdifferentofficesas
well as plan ahead for scheduling on Council agenda. Staff
suggests the consistent procedures be established for
nonprofit events including one application, which would be
routed to all appropriate city offices for review, and
administrative approval of all permits within
Council -approved parameters. No change in approval of
recreation permits is recommended because the City Council
has already dealt with that subject separately.
Councilman Falbo asked on recommendation 3a and b should be
and instead of or. Mr. Sharp said they would do that.
Councilman Falbo asked why IRS documentation was not
mentioned in the ordinance. Mr. Sharp stated some
organization may not have IRS status or nonprofit status with
the state and for that reason they had not planned on
requiring the status.
Councilman Falbo stated he felt there should be some
consistency on the IRS status and all are treated the same.
City Attorney Pete Van Haren stated he felt the application
was not clear and it should be reworded "IRS Status if
available".
This item will be placed on a regular agenda for council
action.
CONTRACT CUSTODIAL SERVICES PROPOSAL
In recent budget discussions various members of the City
Council and City Management team indicated an interest in
exploring contract private services as an alternative to
various services provided by the City. The intent of
comparing the cost of public versus private services is to
ascertain that the most cost effective means are used by theCityincontinuingtoprovideawidearrayofpublicservices. Councilman Bellah asked if the current cost considersadditionalinsurancerequirementsorworkmenscomprequirements. Mr. Martinsen stated the only additionalinsurancewouldbewhatthecontractorwouldhavetosupply. Councilman Bellah asked if this would effect currentemployees. Mr. Martinsen stated this would not affect any ofthecurrentemployees. Councilman Bellah asked if additional supervisory staff wouldberequired. Mr. Martin stated they are planning on usingcurrentsupervisorstolookaftercontractor. Councilman Falbo stated he felt the concept was a good one
but asked about building which might not be staffed such as
water treatment plant. Mr. Martinsen stated he agreed it
might be a potential problem and would try to schedule
custodial work at the time the plant is staffed and if that
was not possible there would be no contract.
Councilman Falbo asked about "confidential areas". Mr.
Martinsen stated they would consider this but confidential
materials are locked up.
Mayor Renner asked if the services would be monitored. Mr.
Martinsen stated it would be appropriate.
This item is for information only, no council action is
required.
WORKSHOP AGENDA
LOCKBOX PROCESSING FOR MUNICIPAL SERVICES BILL
Since October 1983, the City of Glendale has been using
lockbox services provided through a contract with Sun
Country, a division of Valley National Bank. Such services
provide an automated method of processing payments from City
customers to their municipal services bill. The current
contract has expired and is on a month-to-month extension.
Earlier this year, the City Council reviewed the request for
proposals for lockbox operation and authorized development of
these proposals. The Finance Department prepared the
in-house proposal but City Auditor evaluated the proposals.
The City was required to meet the same specifications and
time deadlines as the outside firms. Staff recommends
contracting the Valley National Bank.
Mike Moore, City Auditor, gave a brief presentation.
Councilman Bellah stated according to the cost analysis thebankwouldpay $92,000 a year + $10,000 and asked how much itwouldcosttocitytodothisservice. Mr. Moore stated118,000 would be the total cost to do in-house. Mayor Renner asked if this was a one year contract. Mr. Sharp stated this was correct with an option of two one yearextensions. Councilman Falbo suggested tracking the float time with theBank. Mr. Moore stated they would but the bank estimates athreedaytime. This item will be placed on a regular agenda for councilaction. CITY HALL SPACE PLANNING
During its workshop of September 2, 1986, the City Council
reviewed preliminary sketches showing recommended changes in
use of office space in city hall, including the third floor.
The goal of these changes was to provide improved citizen and
customer service (particularly on the second floor), increase
staff efficiency, and reduce the future cost of office layout
changes.
Staff was directed to prepare more detailed layout plans. A
working group was formed, and has completed a 10 -year master
plan for space use. The plan covers immediate changes,
proposed changes for 1988-89, and options for responding to
growth in the next ten years.
Scott Lazenby, Management and Budget Research Director, gave
a brief presentation.
Councilman Bellah asked why not combine phase I and II and
move the Finance Department at that time. Mr. Lazenby stated
that is being considered but do not have the detailed plans
for this phase.
Councilman Bellah stated he felt it was more economical and
efficient to get it all done at once.
Mayor Renner asked if any fixed walls or partitions would be
relocated. Mr. Lazenby stated it was minimal; conference
room A and lobby.
Councilman Bellah asked what the additional operational costs
would be. Mr. Lazenby stated air conditioning has always
been maintained so he did not feel there would be an
additional cost.
Mayor Renner asked if it was possible to have the architecttolookatanalternatetodesignphaseIandIItogether. Mr. Lazenby stated he would do that. Mayor Renner stated he felt it was a good idea for the credituniongoingtothelibrary. Councilman Bellah stated he felttheemployeewouldbetakingtomuchtime. Mr. VanacourexplainedtheCreditUnionwasnotacitybranchbutafederalcreditunionwhoservedmanyemployers. Mayor Renner asked why the credit union did not move in phaseI. Mr. Lazenby stated changes for Velma Teague had not beendecidedonyet. This item will come back to workshop with updatedinformation. METRO NORTHWEST 69KV FACILITY SITING STUDY
The metro northwest 69KV facility siting study is being
conducted by APS to locate 69KV substations and 69KV
transmission line corridors in the north Glendale area. The
two proposed corridors include Bell Road from 75th Avenue to
59th Avenue and three basic alternatives within Arrowhead
Ranch from the vicinity of 75th Avenue and Beardsley Road to
the existing Skunk Creek Substation, 55th Avenue south of
Beardsley, APS established a Glendale Advisory Committee to
work with the consulting firm of Dames and Moore in
completing the environmental assessment of the proposed
corridor alternatives. A representative of the Glendale
Advisory Committee is in attendance to review the Committee's
recommendations regarding the power line corridors. There
have been two public meetings in north Glendale with regard
to this study. The most recent meeting in June was attended
by approximately 50 residents, primarily from Arrowhead
Ranch. The Glendale Advisory Committee will meet again in
August to review the alternative routes in preparation for
Dames and Moore's final recommendation to Arizona Public
Service regarding the power line corridors and substation
sites.
Ray Jacobs, Planner, gave a brief presentation. Elaine
Scruggs, Chairman of the Airport Commission, reported on the
technical study the commission did.
Mayor Renner asked what kind of structure is a 69KV hung on.
Mr. Jacobs stated the alternatives are wood or metal and APS
recommends metal.
Mayor Renner asked what the committee would be considering at
the August meeting. Ms. Scruggs said the agenda is to take
priority ranking which have been developed, the information
received from citizens, and other information gathered and to
decided on recommendation.
Councilman Bellah asked what staff has done to research theundergroundingissue. Mr. Vanacour stated it was technicallyfeasiblebutthecostis5or6timesmorewhichtheCitywouldhavetopay. Councilman Bellah stated he felt there should be a middleroadwithcostsharingpossibilities. Jim Blanton, Arizona Public Service, stated Scottsdale did astudyandtheirresultswere $750,000 a mile. Councilman Tolby asked what the cost of an overhead linewas. Mr. Blanton stated a mile of 69KV is $60-70,000. Mayor Renner asked if it was possible to favor the BeardsleyRoadchoiceandvigorouslypursuethepossibilityofundergroundingwithexpandedlegislationwiththeformation
of an improvement district. Mr. Swanson stated they would
like to form council policy regarding location to these
facilities, whether they should be underground or above
ground, and what financial mechanism should be considered to
implement the plan.
Mayor Renner stated the Council would be reluctant to make
any final decisions until the committee has completed their
work.
Mayor Renner asked how large of a facility was a substation.
Mr. Blanton responded a little over an acre of land is
needed.
Councilman Falbo stated he agreed with waiting for the
committee.
Councilman Bellah asked how many miles for this one. Mr.
Blanton said five miles.
Councilman Bellah stated this would be unsightly forever and
the City should consider contributing $2 or $300,000 per mile
just so the lines will not be above ground.
Mrs. Scruggs commented if the City could work with SRP it
would be the best solution and feels the improvements
district is not the best way because when people find out
they have to pay money they change their minds.
This item will be brought back for further discussion.
REZONING APPLICATION Z-87-07: NORTHEAST CORNER OF 59TH
AVENUE AND CACTUS ROAD (MARSHALL RANCH)
Bob Spaulding gave a brief presentation. Ray Jacobs, Project
Manager, updated the Council on the project.
Councilman Tolby asked if a gaited community was considered aloss. Mr. Spaulding stated with the school question in theneighborhooditwastodifficulttomaintainasagaitedcommunity. Councilman Tolby asked if a decision can be obtain by theschooldistrict. Mr. Spaulding stated they are activelypursuingtheproperty. Councilman Tolby asked if there would be a bridge across thecanal. Mr. Jacobs stated the canal would be bridged and havepedestrianaccess. Councilman Falbo asked if there would be a 3 acre parksiteavailable. Mr. Jacobs said the neighborhood park would be at54thandSweetwateralongwiththerecreationalfacilitiesoftheThunderbirdPaseo, this would not have a traditional
neighborhood park.
Councilman Tolby asked who would supply the maintenance for
the green belt. Mr. Jacobs stated the home owners
association would maintain.
Councilman Tolby asked if SRP could water instead of the
City. Mr. Jacobs stated that was a detail that would be
worked out later.
Councilman Tolby suggested in building the bridge over the
canal the police department should be included in the
planning.
This item will be placed on a regular agenda for council
action.
Intergovernmental Report
Marion Porch briefed the Council on legislative issues.
David Iwanski briefed the Council on Plan 6.
Adjournment
There being no further business the meeting adjourned at 5:05
p.m.
Deputy City Clerk