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HomeMy WebLinkAboutMinutes - Minutes - City Council - Meeting Date: 5/19/1987MINUTES OF THE WORKSHOP SESSION OF THECITYCOUNCILOFTHECITYOFGLENDALE, MARICOPA COUNTY, ARIZONA HELD TUESDAY, MAY 19, 1987, AT 2:30 P.M. Mayor Renner called to order the Workshop Session of GlendaleCityCouncilinConferenceRoomB-3 of the Council Chambers. Council members present were: Bellah, Heatwole, Tolby, andHugh. Members Absent: Huffman and Falbo. MARICOPA ASSOCIATION OF GOVERNMENTS HUMAN SERVICES PLANNINGOFFICEPRESENTATIONTheMaricopaAssociationofGovernmentshumanservicesplanningprocessisajointhumanservicesplanningeffortwiththeArizonaDepartmentofEconomicSecurity (DES) whichincludesmajorplannersandfundersofhumanservicesinMaricopaCounty. The process identifies regional priorities and makes recommendations to DES for allocation of $5 million in Social Service Block Grant funds. Carol Kratch of MAG gave a brief presentation. This item was for information only. DOWNTOWN URBAN DESIGN PRESENTATION FOLLOW-UP On April 7, 1987, the City Council heard a presentation by Mr. Donn Logan on urban design for downtown Glendale. Following the presentation, a number of questions were posed by the Council which required staff and Mr. Logan to conduct further study. The in-house Urban Design Team reviewed those questions in staff's area of expertise, and Mr. Logan was requested to examine two areas: the feasibility of using Palmaire Avenue instead of Glenn Drive as the north half of the one-way street pair, and the urban design issues associated with the west portion of downtown, from Grand Avenue to Glendale High School. Jerry Swanson, Planning Director, gave a brief presentation. Donn Logan gave a slide presentation. Mayor Renner asked if Mr. Logan felt it was a possibility for the 18 acres to be commercial. Mr. Logan stated a certain amount of it could be used for professional offices. Mr. Vanacour stated this is a preliminary look and plans are to continue development in the downtown area. Vice Mayor Heatwole stated he likes the preliminary plans. Mayor Renner asked if the Downtown Development would see this presentation. Mr. Gardner stated it was scheduled for their next meeting. Councilman Tolby asked if Mr. Logan was aware of the newbuildingthecityisplanning. Mr. Logan stated he haddiscussedtheplanswiththesiteselectiongroup. Vice Mayor Heatwole stated at the proper time he wanted thehearingspublicizedinordertogivecitizensachancefortheirinput. This item will come back to workshop with more specificinformation. PROPOSED WESTERN ANNEXATION AREA BOUNDARIESPriortoproceedingwiththeannexation, a final review oftheannexationareaandplanningprocessisappropriate. Theproposedannexationareaisapproximately525acresandincludesseverallargeparcelsandanadditional1.25 mile frontage on Glendale Avenue. The area included within the boundary represents major property owners who previously request annexation and additional properties on Glendale Avenue. This area maximizes the impact of those property owners who support the annexation. The area of annexation includes several neighborhood development. The development will proceed under the land use and circulation system defined through the General Plan process. Property owners will be encouraged to work together to achieve quality development consistent with the community's development objectives. The planning process for both sections should be completed before zoning and subdivisions are approved. Marty Vanacour, City Manager, gave a brief presentation. Ray Jacobs presented charts. Mayor Renner asked what the zoning laws for the property are. Mr. Van Haren said the county zoning will be in effect for 6 months then we need to zone or the property will be unzoned. Mayor Renner asked if a master plan which will overlay the entire area that would include some decisions of the parcels left out of the annexation. Mr. Jacobs stated they are in the process. Councilman Tolby asked if the City has the proper numbers for the annexation. Mr. Jacobs stated it was close. Mayor Renner said he felt it was worth a try. Councilman Tolby agreed and said he wanted Glendale Avenue frontage. Mayor Renner stated he had concerns that they are following the 1970 method of annexation - responding to a developer but there is an area where there are questions to the existing land uses and we now have an opportunity to directly demonstrate what we expect and what will occur. This can beaccomplishedbyamasterplan. Councilman Tolby stated he believed the annexation issue wasseparatefromaplanningandzoningissueanddoesnotlikeputtingthetwotogether. He feels the annexation has beenheldupforanunreasonableamountoftimeandwouldliketomoveforwardthenprocessthezoning. Mayor Renner agreed and wants to assure that what is done isnotaffectingjusttheportionthatisscheduledtobedevelopedbutencompassingthewholearea. Mr. Swanson stated he would like two weeks to work on someparameters. Councilman Tolby asked who is responsible for developing themasterplan. Mr. Swanson stated he would makerecommendationsonwhattheplanshouldcontain and the decision would be the councils as to whose obligation it is to prepare the plan. Mr. Vanacour stated the developer would be responsible for his area plus the areas which would be affected Mayor Renner stated the Council would like the annexation to proceed and come back to workshop with some guidelines for a master plan. CHECKPOINT AND TROLLEY SERVICES Council referred the draft Transit Master Plan to the Airport Commission for review and recommendations. While that review is still underway, two issues are ready to be brought to Council for action: the elimination of Checkpoint and the implementation of the proposed trolley. The "Issue Paper: Elimination of Checkpoint", shows that a change from Checkpoint service to Dial -A -Ride service in the northern portion of Glendale will result in an improvement of the service to the public and an increase in the efficiency of the transit operation. The Airport Commission recommended on January 21, 1987 that the Checkpoint service be eliminated. The "Issue Paper: Trolleys as a Downtown Circulator", shows that trolleys are desirable in Glendale from the standpoint of economic development, circulation and air quality. The Trolley is cost effective in that it will generate two-thirds of its own support and the RPTA will support the remaining deficit. The Airport Commission recommended on January 21, 1987 to proceed with the Trolley Service. Implementation will require 12 to 24 months of lead time. Bill Budlong, Transit Manager, gave a brief presentation ontheeliminationofcheckpoint. Mayor Renner asked if a public hearing was required. Mr. Budlong said a hearing was held last November 13 and therewerenoobjections. Mayor Renner asked how citizens would know of the change. Mr. Budlong said for a one month period they would advertiseinthepaper, put notices on the vehicles and tell them whentheycalledin. Council agreed to proceed with the elimination of checkpoint. Bill Budlong gave a brief presentation on the trolley system. Mayor Renner asked if a fare had been established yet. Mr. Budlong said it had not been established yet but should be very low. Vice Mayor Heatwole stated he liked the concept but was concerned people would not use it. Mr. Budlong responded it would take at least 1 to 2 years to develop the program before a vehicle would be in operation and feels it would be used in the downtown area especially with the air quality issues. Councilman Bellah asked what could be done with the busses if the project did not work out. Mr. Budlong said there is a market for them. Councilman Tolby stated he was concerned with utilization and would like more research done on this. This item will come back to the workshop with further information. 1987-88 RESIDENTIAL AND COMMERCIAL SANITATION RATE ADJUSTMENTS An updated draft of the Public Works Sanitation Five -Year Operational and Fiscal Management Plan is being recommended by Public Works staff for City Council review, following initial discussion by the Budget and Finance Committee at its April 16, 1987 meeting. The report recommends adjustment of residential and commercial sanitation rates effective July 1, 1987. The current residential sanitation service charge of $6.00 monthly will need to be increased to at least $7.00 monthly in order that the enterprise will be self-sufficient with its user charges. A rate of less than $7.00 monthly would not provide a prudent reserve in the event of an unforeseen major expense such as equipment breakdown. However, a monthly rate increase of $1.20 to $7.20 would provide sufficient userchargerevenuessuchthatnoadjustmentwouldbenecessaryfortwoyears. The Commercial Sanitation rate increase allows for neededadjustmentsinthefeeschedulesothattheratesaremoreappropriatetocoverthecostsofservicingthevariousbinsizes. The alternative residential sanitation rate increasesaredesignedtocontinuethepreviouslyapprovedplanofincrementallyincreasingtheservicechargeeachfiscalyearuntiltheserviceisself-supporting. The increase willallowtheResidentialSanitationFundtobecomeself-supporting for the first time in 1987-88, whileprojectingamoderatefundbalanceandnoneedforanincreasein1988-89. The proposed sanitation rate adjustments for Fiscal Year1987-88 are an increase averaging 4% to the various commercial sanitation bin sizes, and $1.20 monthly per home residential sanitation rate increase. The rate adjustments are in accordance with the updated five-year plan, which will be reviewed with the City Council. Tom Martinsen, DCM of Public Works, gave a brief presentation. Mayor Renner asked if everyone was required to have commercial service. Mr. Zuniga stated they have an option of taking refuse to the landfill themselves or with hazardous material they can hire a service. Mayor Renner asked if our present ordinance required those doing business in the City to participate in our sanitation service. Mr. Martinsen said that was correct. Vice Mayor Heatwole stated he felt the increase should be kept at a minimum or not at all on the residential rates. Mr. Vanacour agreed the rates could be held off for a year but if the fund is not self sufficient the money comes from the general fund. Vice Mayor Heatwole asked if the service would suffer if increase is postponed. Mr. Vanacour responded the service will not suffer at all. Councilman Tolby agreed with the minimum amount and asked the staff to do a comparison study on private companies. Mayor Renner agreed that the amount needed should be at a minimum. Councilman Bellah stated he would not like to see an increase this year. This item will come back to workshop with further informationfordiscussion. BACKFLOW PREVENTION AND CROSS -CONNECTION CONTROL ORDINANCEANDPROGRAMTheUtilitiesCommitteeandPublicWorksstaffhavedevelopedaBackflowPreventionandCross -Connection Control Ordinancewhichwillrequiretheinstallationofnecessaryplumbingdevicestopreventbackflowandcross -connectioncontaminationoftheCitywatersystem. An implementationprogramhasbeendevelopedwhichwillrequirenewindustrialwatercustomersandotherswhomayposeasignificanthazardofwatersystemcontamination, to install the necessarybackflowpreventiondevicesaspartoftheplumbingsystem. Provision is also made to retrofit the Water Service connections of existing water service customers with a significant potential for contamination of the City water system. The staff analysis of the program suggested three options for funding of such retrofitted water service connections. The Utilities Committee declined to recommend to City Council whether or not the City should bear the expense of retrofitting existing water services. However, the staff report recommends full City funding of the necessary modifications, and a project allocation of $100,000 in Water and Sewer Funds has tentatively been included in the 1987-88 fiscal year budget for this expense. Tom Martinsen, DCM Public Works gave a brief presentation. Jim Kaylor showed a brief video. Councilman Tolby as Utilities Committee Chairman the ordinance was acceptable and the only question not resolved was who should pay and how it should be paid. Councilman Tolby stated he felt the City should bare the cost as the City is changing the code, new building or a breakdown of the systems should bare the cost. Councilman Bellah feels the City should pay the total amount and the building owners pay back half at a two year payback. Mr. Kaylor stated the intent of the program is to make sure that the potable water remains potable up to the meter. Mr. Vanacour stated he would not recommend this ordinance unless the City would pay for the improvements. Mayor Renner recommended scheduling for a regular meeting to pass the ordinance and at that time there would be a full council to decide the financing of the project. Mr. Martinsen stated there will be an annual fee to testequipmentwhichthebuildingownerswillbechargedfor. This item is to be placed on a regular agenda for councilaction. INTERGOVERNMENTAL REPORTMarionPorchbriefedthe council on legislative issues. ADJOURNMENTTherebeing no further business the meeting was adjourned at5:25 p.m. Deputy City Clerk