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HomeMy WebLinkAboutMinutes - Minutes - City Council - Meeting Date: 4/2/2019 City of Glendale 5850 West Glendale Avenue Glendale, AZ 85301 GLEN11:44._E Meeting Minutes Tuesday, April 2, 2019 9:00 A.M. Budget Workshop Meeting Council Chambers City Council Mayor Jerry Weiers Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bad Turner CALL TO ORDER Mayor Weiers called the meeting to order at 9:00 a.m. ROLL CALL Present: Mayor Jerry Weiers Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Lauren Tolmachoff Councilmember Bart Turner Absent: Councilmember Ray Malnar (arrived after roll) Also Present: Kevin Phelps, City Manager Michael Bailey, City Attorney Chris Anaradian, Assistant City Manager Julie K. Bower, City Clerk WORKSHOP SESSION 1. FY2019-20 BUDGET WORKSHOP Presented by: Vicki Rios, Director, Budget and Finance Amy Lindsay, Budget Administrator, Budget and Finance Ms. Bower read the item by title. Ms.Rios explained the workshop would address follow-up items from the draft Capital Improvement Plan (CIP) presented at the March 19th workshop .The items for follow up were: • Financial Policy Updates • Follow-up on FY20-29 Capital Improvement Program • Review of Projects by Project Type Councilmember Malnar arrived at 9:04 a.m. Councilmember Tolmachoff asked what the source was for the anticipated additional funds. Ms. Rios said it was primarily because of the timing of the CIP. Councilmember Turner recalled when adopting the FY18-19 budget, there were projected amounts but the projected amounts were now anticipated to be higher. He asked how that was accomplished. Ms. Rios said the Ballpark Boulevard project was moved forward with Transportation and Highway User Revenue Fund (HURF)fund balance. The public safety building remodels were funded by G.O. (General Obligation)funds. Councilmember Turner recalled being at capacity during last year's budget discussions and said the limits appeared to have changed. Ms. Rios said G.O. Bonds were at capacity and the City was unable to issue the $175 million that was available in FY 21-22, FY 22-23. The General Fund was maxed out, but the enterprise funds City Council Meeting Minutes-April 2, 2019 Page 2 of 5 were able to add capacity and move items forward depending on prioritization. Councilmember Tolmachoff said there was a difference of$14 million in the adopted CIP. Ms. Rios explained it was due to enterprise funds and Transportation and HURF funds. Vice Mayor Clark asked if any capacity was put in reserve for unforeseen issues which might arise. Ms. Rios said there were contingency funds that could be used in that situation. Councilmember Aldama asked where the increases and transfers from the enterprise funds, Transportation and HURF funds, were noted. Ms. Rios said the "Project Type by Category" showed the requested amounts and estimated amounts for ongoing years. Councilmember Aldama asked if there was a document that outlined the transfers. Ms. Rios said staff was trying to get away from the notion of"transfers". It was actually a change in the estimate by the department for project costs and if funding was available, it was changed. A document showing what the change was and how it was funded, could be created. Mr. Phelps suggested reviewing the CIP funding sources that changed annually. As the economy changed, the figures were updated and estimated for the next four years in the budget discussions. The figures did fluctuate and the outer years were less dependable. Vice Mayor Clark asked what the $7 million expense was for the public safety building remodels. Ms. Rios said information would be provided at a future workshop, but it was a placeholder until a design was completed. Ms. Lindsay provided a revised overview of the 10-Year CIP by project type, the 5-Year Funded CIP by funding source and the FY 19-20 CIP by funding source. Vice Mayor Clark asked what percentage was the bond/construction funds for the FY19-20 CIP. Mr. Phelps said the bond/construction funds were 5%. Vice Mayor Clark asked if the $17 million included Ballpark Boulevard and whether the City was responsible for construction costs on Bethany Home Road, west of 83rd Avenue (Cardinals Way) improvements. Ms. Rios said the $2.2 million for the project was funded by Development Impact Fees (DIF). Councilmember Turner said page 81 of the Draft CIP for Parks, listed the wrap-up of the Parks Master Plan. Jim Burke, Public Facilities, Recreation and Special Events Director, confirmed the consulting services were advertised for the master plan. He hoped to finalize a contract and begin work in the next fiscal year. Councilmember Turner said no projects were listed in FY 2021. City Council Meeting Minutes-April 2, 2019 Page 3 of 5 Ms. Rios said there was little to no capacity to issue G.O. Bonds until FY 2022 or 2023, which was the primary funding source for those type of park renovations. Vice Mayor Clark asked when the discussion for increasing bond capacity was going to take place. Ms. Rios said if the draft CIP was adopted "as-is", capacity was needed for general government, parks and drainage. A bond committee would be formed with a target of conducting an election in 2020. Vice Mayor Clark asked when Council direction was required to move forward with a bond committee. Ms. Rios said direction could be given at any time. Councilmember Tolmachoff asked what the anticipated completion date was for the Parks Master Plan. Mr. Burke said completion was anticipated at the end of 2020 or early 2021. Mayor Weiers asked for a timeline to hold a bond election in 2020. Vice Mayor Clark asked Council for consensus for staff to move forward on the timeline and forming a bond committee. Ms. Rios said staff was aware of the requirements to hold a bond election and a draft timeline had been developed that included the bond committee formation. She would provide the information at a future workshop. Councilmember Malnar asked about the policy to live within the current bond capacity. Ms. Rios said there was capacity to issue bonds and pay for bonds without raising the secondary property tax rate. The bond election would request authority from the voters within the correct category. The ability to pay for the bonds was within the tax rate. Projections showed it could be funded without raising the tax rate. Vice Mayor Clark asked what the General Capital Projects included in the FY20-29 Draft CIP. Ms. Rios said it included the arena, Camelback Ranch and the building maintenance reserve. Councilmember Tolmachoff asked if the Building Maintenance Reserve Fund was for citywide building maintenance. Michelle Woytenko, Field Operations Director said that was correct. Councilmember Tolmachoff asked if the funds for Camelback Ranch had a higher reserve than all other City buildings. Ms. Woytenko said that was correct. Councilmember Tolmachoff asked if there would be discussion regarding the Facilities Operations Plan in 2020. Ms. Woytenko said staff planned to come back to Council with the design for discussion in 2021. City Council Meeting Minutes-April 2, 2019 Page 4 of 5 ADJOURNMENT Mayor Weiers adjourned the meeting at 9:42 a.m. I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the meeting of the Glendale City Council of Glendale, Arizona, held on the 2nd day of April, 2019. I further certify that the meeting was duly called and held and that a quorum was present. Dated this 26th day of April, 2019. dr 4 e 1, i Juli- . Bower, MMC, City Clerk City Council Meeting Minutes-April 2, 2019 Page 5 of 5