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HomeMy WebLinkAboutMinutes - Minutes - City Council - Meeting Date: 4/9/2019 City of Glendale 5850 West Glendale Avenue Glendale, AZ 85301 Meeting Minutes Tuesday, April 9, 2019 5:30 P.M. Voting Meeting Council Chambers City Council Mayor Jerry Weiers Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner CALL TO ORDER Mayor Weiers called the meeting to order at 5:31 p.m. Mayor Weiers announced the addition of"Recognition of Hickman's Family Farms" to Proclamations and Awards. ROLL CALL Present: Mayor Jerry Weiers Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Also Present: Kevin Phelps, City Manager Michael Bailey, City Attorney Chris Anaradian, Assistant City Manager Julie K. Bower, City Clerk PRAYER/INVOCATION The invocation was delivered by Pastor Jeff McAffee, Parkway Community Church. POSTING OF COLORS PLEDGE OF ALLEGIANCE CITIZEN COMMENTS James Baird, Ocotillo District, expressed concerns regarding abortion. Bill Demski, Sahuaro District, expressed concerns regarding the salaries of City employees. APPROVAL OF THE MINUTES 1. APPROVAL OF THE MINUTES OF THE MARCH 26, 2019 VOTING MEETING A motion was made by Councilmember Ian Hugh, seconded by Councilmember Lauren Tolmachoff to approve the minutes of the March 26, 2019 voting meeting. AYE: Mayor Jerry Weiers Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Passed City Council Meeting Minutes-April 9, 2019 Page 2 of 11 PROCLAMATIONS AND AWARDS 2. PROCLAIM NATIONAL LIBRARY WEEK APRIL 7-13, 2019 Presented by: Stephanie Small, Community Services Director Mayor Weiers proclaimed April 7th - 13th as National Library Week in the City of Glendale. Libraries were trusted places where everyone in the community could gather to reconnect and reengage with each other to enrich and shape the community and address local issues. Glendale libraries enabled citizens to transform their lives by offering programs to meet community needs. He encouraged all residents to visit the library to sign up for a free library card. RECOGNITION OF HICKMAN'S FAMILY FARMS Mayor Weiers said the recognition proclamation was for a family business that had become a legacy of Arizona. Hickman's Family Farms was celebrating its 75th anniversary . Mayor Weiers recognized the quality business and its tremendous service to the community. He congratulated the founders, Bill and Gertie Hickman and the entire Hickman family. BOARDS, COMMISSIONS AND OTHER BODIES 3. APPROVE RECOMMENDED APPOINTMENTS TO BOARDS, COMMISSIONS & OTHER BODIES Presented by: Councilmember Bart Turner A motion was made by Councilmember Bart Turner, seconded by Vice Mayor Joyce Clark to appoint Veronica Flores to the Board of Adjustment for a term expiring January 31, 2020. AYE: Mayor Jerry Weiers Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Passed Mayor Weiers administered the oath of office to Ms. Flores. CONSENT AGENDA Ms. Bower read the Consent Resolutions by title. Mayor Weiers said Councilmember Tolmachoff had requested that Consent Agenda item 5 be pulled for separate consideration. 4. AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH DUDE SOLUTIONS, INC. FOR SMARTGOV City Council Meeting Minutes -April 9, 2019 Page 3 of 11 5, AUTHORIZATION TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH FM SOLUTIONS INC. FOR FACILITY ASSESSMENTS, CONCEPTUAL DESIGN, AND RELATED SERVICES Presented by: Michele Woytenko, Field Operations Director The item was pulled for separate consideration. Ms. Bower read the item by title. Ms. Woytenko said the request was to authorize the City Manager to enter into a professional services agreement with FM Solutions, Inc., to perform facility assessments, conceptual designs and related services in an amount not to exceed $500,000 for the entire term of the agreement, and to authorize the City Manager, at his discretion, to renew the agreement for an additional two, one-year renewals. The initial term of the agreement was effective for one year and would be used for facility assessments, conceptual designs and related services at City facilities on an as-needed basis. Ms. Woytenko said $300,000 in the current fiscal budget year had been identified and repurposed for building assessments. The assessments were the first step in determining needs and were a necessary part of the design process. The scope would include an objective analysis of the condition of the building and the costs required to bring the building into a standard condition. The contract would also allow for other professional services for which the firm was licensed and qualified to perform. Councilmember Tolmachoff asked what other services the vendor provided. Ms. Woytenko said FM Solutions was a licensed architectural firm and could provide architectural services. Councilmember Tolmachoff asked if the finished assessments would be brought back to Council before any other work was completed or was it going to be assessments, conceptual designs and by the time it came back to Council, there would be a plan. Ms. Woytenko said the first step would be to perform the assessments and return to Council for review and prioritization of what other services would be required with FM Solutions or other firms. Councilmember Tolmachoff asked what buildings would be included in the assessments. Ms. Woytenko said the public safety buildings would be assessed. Councilmember Tolmachoff said it would have been helpful if the Council report for the item had been more clear about the process and what assessments would be performed. Councilmember Turner asked what kind of assessments would be performed and what kind of work product would the City receive. Ms. Woytenko said it would be an objective and technical analysis of the building, looking at the systems within the building such as the roof, fire suppression, health and safety, HVAC systems, etc. It also included an assessment of the interior of the building such as walls, doors, floors, ceiling, etc. Councilmember Turner asked what public safety buildings would be included. City Council Meeting Minutes -April 9, 2019 Page 4 of 11 Ms. Woytenko said it would be every public safety building with the exception of the Court which had already been assessed. It would include the main public safety building, fire stations, the Glendale Regional Public Safety Training Center (GRPSTC) and the advocacy center. Councilmember Turner asked if it would include library buildings, recreation centers and the adult center. Ms. Woytenko said that would be phase two of the assessments. The priority was public safety buildings. Those assessments would cost approximately $100,000 and she believed there would be funding available to complete the phase two buildings. Councilmember Turner confirmed that Council would be informed prior to any repairs or other work being authorized. Ms. Woytenko said that was correct. Vice Mayor Clark asked if the fire stations that had been or would be remodeled were included. Ms. Woytenko said Fire Station 152 was not included but all other stations were because it would provide accurate cost estimates for remodeling. Vice Mayor Clark asked if it included City Hall or the Civic Center. Ms. Woytenko said it did not include either building. There was a pending assessment of City Hall. The Civic Center could be added to the phase two list. Councilmember Tolmachoff asked if the assessments would include the functionality of the buildings. Ms. Woytenko said that would not be included in the assessment. Things such as functionality and fit would be determined after the assessment. Councilmember Tolmachoff asked if that would fall under related services of the contract. Ms. Woytenko said it could be a related service, but it was not something that was planned with the current funding. Councilmember Tolmachoff said the Prosecutor's Office move and the Fire Administration move to the GRPSTC would require a functionality review. Ms. Woytenko said a fit test was underway with the user departments. Once that was completed and a preliminary design was completed, staff would determine what vendor to use to do the full design and construction documents. It was not part of the $300,000 for assessments. Mr. Phelps said the Prosecutor's Office move had a separate budget. Councilmember Tolmachoff asked if the vendor could provide an independent assessment of Camelback Ranch. The City was making substantial capital improvements there and it would be good to have an independent assessment done of what the capital needs were for Camelback Ranch. Ms. Woytenko said when the qualifications of the vendor were reviewed, it was specifically for the assessment of public safety buildings. Staff would need to find out the vendor's prior experience with sports and entertainment type facilities to determine if it was qualified to assess City Council Meeting Minutes-April 9, 2019 Page 5 of 11 Camelback Ranch. A motion was made by Vice Mayor Joyce Clark, seconded by Councilmember Bart Turner to approve item 5. AYE: Mayor Jerry Weiers Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Passed 6. AUTHORIZATION TO AMEND CONTRACT C17-1072 FOR LANDSCAPE WATER MANAGEMENT SOLUTIONS 7. AUTHORIZATION TO ENTER INTO AN AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH OLSSON ASSOCIATES, INC. FOR THE CAMELBACK STORM DRAIN PROJECT 8. AUTHORIZATION TO AMEND A LICENSE AGREEMENT WITH T-MOBILE WEST TOWER LLC CONSENT RESOLUTIONS 9. RESOLUTION NO. R19-32 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN INTERGOVERNMENTAL AGREEMENT WITH THE MARICOPA COUNTY SHERIFF'S OFFICE FOR GLENDALE POLICE DEPARTMENT OFFICER RECRUITS TO PARTICIPATE IN THE MARICOPA COUNTY SHERIFF'S OFFICE SWORN BASIC TRAINING ACADEMY 10. RESOLUTION NO. R19-33 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, EXTENDING THE TEMPORARY BUSINESS COUNCIL COMMITTEE 11. RESOLUTION NO. R19-34 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE CITY MANAGER TO EXECUTE A WIRED TELECOMMUNICATIONS LICENSE AND RIGHT-OF-WAY USE AGREEMENT WITH MCIMETRO ACCESS TRANSMISSION SERVICES CORP. D/B/A VERIZON ACCESS TRANSMISSION SERVICES TO INSTALL, OPERATE, MAINTAIN AND REPAIR CABLE CONTAINING BUNDLES OF MULTIPLE OPTICAL FIBERS ROUTED THROUGH UNDERGROUND CONDUITS WITHIN THE RIGHT-OF-WAY BOUNDARIES IN GLENDALE, ARIZONA City Council Meeting Minutes -April 9, 2019 Page 6 of 11 12. RESOLUTION NO. R19-35 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, APPROVING AND AUTHORIZING SUBMISSION OF THE CITY OF GLENDALE'S 2019 COMMUNITY HOUSING STREAMLINED ANNUAL PHA PLAN (FORM HUD-50075-HP), TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT 13. RESOLUTION NO. R19-36 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, APPROVING AND AUTHORIZING SUBMISSION OF THE CITY OF GLENDALE'S COMMUNITY HOUSING 2019-2023 CAPITAL FUND PROGRAM FIVE-YEAR ACTION PLAN TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT A motion was made by Councilmember Lauren Tolmachoff, seconded by Councilmember Ian Hugh to approve Consent Agenda items 4, 6 through 8 and adopt Consent Resolution items 9 through 13. AYE: Mayor Jerry Weiers Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Passed BIDS AND CONTRACTS 14. AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH SCHAEFER SYSTEMS INTERNATIONAL, INC. DBA SSI SCHAEFER, FOR THE PURCHASE OF RESIDENTIAL REFUSE AND RECYCLING CONTAINERS Presented by: Michelle Woytenko, Director, Field Operations Ms. Bower read the item by title. Councilmember Turner asked for a presentation regarding the item. Ms. Woytenko said the agreement would be used for the purchase of residential refuse and recycling containers for City residents on an as needed basis. Field Operations currently had an agreement with Otto Environmental Systems LLC. The second agreement would insure the City always had containers available. The proposed agreement was not a request to increase the annual funding. Councilmember Turner noted that a little less than a year ago, Council had approved approximately $2 million for the purchase of containers. He confirmed that the additional contract was to provide for the City's needs and that it was not an increase in the budget or the purchase of containers. It was only to make sure the City was not left without containers. Ms. Woytenko said that was correct. Councilmember Turner confirmed that it was not an approval of the blue container program City Council Meeting Minutes-April 9, 2019 Page 7 of 11 which would require Council approval. Ms. Woytenko said that was correct. Mr. Phelps said the process for the blue barrel program had not been discussed and staff would get back to Council on how that program would be implemented. Councilmember Tolmachoff said the change to blue barrels had not yet been approved. Mr. Phelps said it was still in the pilot phase and staff did not know what the recommendation would be and would come back to Council at a later time. A motion was made by Councilmember Jamie Aldama, seconded by Councilmember Ian Hugh to approve item 14. AYE: Mayor Jerry Weiers Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Passed 15. AUTHORIZATION TO ENTER INTO A SERVICES AGREEMENT WITH RUSH TRUCK CENTERS OF ARIZONA, INC., DOING BUSINESS AS RUSH TRUCK CENTER, PHOENIX, FOR SERVICE AND REPAIR OF HEAVY DUTY VEHICLES AND TO RATIFY EXPENSES Ms. Bower read the item by title. Vice Mayor Clark did not think a 5-year contract was appropriate and would be voting "no" on the item. A motion was made by Councilmember Bart Turner, seconded by Councilmember Lauren Tolmachoff to approve item 15. AYE: Mayor Jerry Weiers Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner NAY: Vice Mayor Joyce Clark Passed 16. AWARD OF RFP 19-04 AND AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH EXHIBITONE CORPORATION FOR INTEGRATED COURTROOM TECHNOLOGY Ms. Bower read the item by title. City Council Meeting Minutes-April 9, 2019 Page 8 of 11 A motion was made by Councilmember Ray Malnar, seconded by Councilmember Lauren Tolmachoff to approve item 16. AYE: Mayor Jerry Weiers Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Passed RESOLUTIONS 17. RESOLUTION NO. R19-37 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, REPEALING THE CURRENT COMMUNITY DEVELOPMENT FEE SCHEDULE (APPENDIX B OF THE CITY CODE); ADOPTING A NEW SCHEDULE OF COMMUNITY DEVELOPMENT FEES (APPENDIX B OF THE CITY CODE); AND ESTABLISHING AN EFFECTIVE DATE. Presented by: Stephen Dudley, Interim Development Services Director Ms. Bower read the resolution by title. Mr. Dudley said the Community Development Fee Schedule established the fees charged by the City for various plan review services, permits and inspections provided by the Building Safety, Engineering, Planning, Transportation, Fire and Utility Services departments. On August 12, 2014, Council adopted Ordinance No. 2901, which required the fees to be reviewed and approved by the Council on an annual basis. Mr. Dudley said the fee schedule was adjusted annually in accordance with the Consumer Price Index for all Urban Users (CPI-U) inflationary index and the building permit fees were adjusted annually in accordance with the International Code Council Building Valuation Data. The effective date for the new fee schedule would be May 10, 2019. Mr. Dudley said the intent was to allow the City's permit fees to keep up with inflation based on the consumer price index. It was consistent with the Council's stated goal of cost recovery by City departments. No new fees were being introduced. A motion was made by Councilmember Ian Hugh, seconded by Councilmember Lauren Tolmachoff to adopt Resolution No. R19-37. AYE: Mayor Jerry Weiers Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner City Council Meeting Minutes-April 9, 2019 Page 9 of 11 Passed REQUEST FOR FUTURE WORKSHOP AND EXECUTIVE SESSION A motion was made by Vice Mayor Joyce Clark, seconded by Councilmember Lauren Tolmachoff to hold a special budget workshop on Tuesday, April 16, 2019 at 9:00 a.m. in Council Chambers and a special budget workshop on April 18, 2019 at 9:00 a.m. in Council Chambers and the next regularly scheduled workshop on Tuesday, April 23, 2019 at 12:30 p.m. in Council Chambers followed by an executive session pursuant to A.R.S. 38-431.03. AYE: Mayor Jerry Weiers Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Passed COUNCIL COMMENTS AND SUGGESTIONS Councilmember Aldama reminded everyone of his fifth annual Hook-a-Kid on Fishing event being held on April 27th from 8:00 a.m. to 12:00 p.m. at Bonsall Park south. Councilmember Aldama reported that the owner of the original La Perla restaurant in Glendale, Joe Pompa, had passed away on Sunday evening. He recognized Mr. Pompa and the contributions he and his family had made to the community. Councilmember Aldama expressed his frustration at the comments made by the individual who often commented during Council's voting meetings regarding the salaries of City employees. He said firefighters experienced a 9% higher rate of cancer diagnoses and a 14% higher rate of cancer-related deaths compared to the general population of the United States. For police officers, the most common cause of death was due to gunfire. The City Manager and Finance Director managed millions of dollars in budget and debt service. But according to this individual, employees were paid too much. The City could not run by itself and he thanked all City staff for the hard work. Councilmember Malnar congratulated the Cactus High School robotics team for taking first place at the Northern Arizona Robotics Competition this past week. The team would compete at the World Championships in St. Louis, Missouri. Councilman Turner reminded Barrel District residents of his Public Safety Appreciation Pancake Breakfast on April 13th, from 8:00 a.m. to 10 a.m. at Sahuaro Ranch Park. Vice Mayor Clark wished everyone a happy Easter. Vice Mayor Clark congratulated the Hickmans. She had moved to Glendale in 1968 and the egg ranch had been located just down the street from her home. The Hickmans had been a part of the fabric of her life for a long time. Vice Mayor Clark expressed her excitement at the impending grand opening of the Heroes Park branch library. A date had not yet been confirmed for the opening, but it would be sometime in May. City Council Meeting Minutes-April 9, 2019 Page 10 of 11 Mayor Weiers reported an induction ceremony would be held on April 26th, 6;00 p.m., at the Calvary Church, 59th Avenue and Bell Road, for graduating high school students who had made the decision to serve in one of the five military branches. He said only 3 out of 10 kids were qualified to go into the military. It was an opportunity to thank not only the young people getting ready to serve but their families as well. The event was open to the public and he invited everyone to attend. ADJOURNMENT Mayor Weiers adjourned the meeting at 6:41 p.m. I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the meeting of the Glendale City Council of Glendale, Arizona, held on the 9th day of April, 2019. I further certify that the meeting was duly called and held and that a quorum was present. Dated this 24th day of April, 2019. 441 d$ P. Bower, MMC, City Clerk City Council Meeting Minutes-April 9, 2019 Page 11 of 11