HomeMy WebLinkAboutMinutes - Minutes - Public Safety Personnel Retirement Boards - Meeting Date: 1/23/2019 (3)GLEM^I-E
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MINUTES
PUBLIC SAFETY PERSONNEL RETIREMENT SYSTEM
LOCAL FIRE BOARD
CITY HALL - 4TH FLOOR CONFERENCE ROOM
5850 W. GLENDALE AVE.
GLENDALE, ARIZONA 85301
JANUARY 23, 2019
10:00 A.M.
3.
CALL TO ORDER A JOINT SESSION OF THE LOCAL FIRE AND POLICE BOARDS
Chair Charles Erickson called the meeting to order at 10:08 a.m.
ROLL CALL FOR THE JOINT SESSION OF THE LOCAL FIRE AND POLICE BOARDS
Present:
Board Member Charles Erickson
Fire Board Member Joe Hester
Fire Board Member Anthony Love
Police Board Member Cody Carmichael
Police Board Member Justin Harris (by telephone)
Absent:
Mayor Jerry Weiers
City Manager Kevin Phelps
Staff Present:
Kenneth Barnes, Assistant Fire Chief
Paul Morales, Fire Captain
Jim Brown, Human Resources Director
Nancy Mangone, Assistant City Attorney
Charlotte Beadles, hfR Specialist, Benefits
Lisa Chill, HR Management Assistant
Other Attendees:
Attorney Carrie O'Brien
Court Reporter Donna Terrell
Julie Pendergast, Police Officer
Brandon Keefer, Police Officer
APPROVAL OF THE IVIINUTES
Public Safety Personnel Retirement System - Local Fire & Police Boards Minutes of November
29,2018
Motioned by Board Member Joe Hester, seconded by Board Member Anthony Love
AYE: Board Member Charles Erickson
Board Member Joe Hester
Board Member Anthony Love
Board Member Cody Carmichael
Board Member Justin hlarris
Other: Mayor Jerry Weiers (ABSENT)
Board Member Kevin Phelps (ABSENT)
Passed
4. NEW BUSINESS
Attorney Carrie O'Brien presented the proposed new Rules to possibly replace the current Board
Bylaws.She reviewed the Boards' suggestions from the November 29, 2018 workshop that had
been incorporated into the PSPRS Model Rules. She noted that both the Board's Rules are
identical in content.
Mr. Erickson asked if wording should be added to the Rules that the Board is to elect a
Secretary. Jim Brown, Director of Human Resources, has been the acting Secretary for many
years. Mr. Erickson also asked if that would need to be added as an agenda item before the
Board could do an official vote on the Secretary position. He also asked if this was a yearly
process. Ms. O'Brien replied that it is certainly within the Board's responsibilites to elect a
Secretary, although there are no term limits given in statute. She continued that it would need to
be added as a future agenda item for the Board to vote. The consensus of the Board was to
elect a Board Secretary for a 4-year term.
Board Member Joe Hester brought up the appointment of a Medical Board to coduct IMEs. He
stated that he did not recall a time during his term on the Board that the Board had vote for the
purposes of appointing an IME. He suggested adding that, including the frequency, into the
Rules. Mr. Brown recalls a meeting many years ago for reviewing and appointing the current
IME provider. Charlotte Beadles, HR Benefits Specialist, stated that we currently use MCN for
IMEs when directed by the Board. She also stated that is not the same Medical Board that
provides the pre-emloyment physicals. The Board discussed the process and frequency of
selecting/appointing the IME provider. The consensus of the Board was to review the
performance of the Medical Board on an annual basis and reappoint or select a new Medical
Board if the Board deemed appropriate.
Nancy Mangone, Assistant City Attorney, brought up the possibility of adding language in the
Rules regarding the Board being provided legal representation. She said that statute is vague
about that, and maybe it should be noted that outside legal representation will b provided to the
represent the Board at the City's expense. Ms. Mangone pointed out that her role as a City
employee is legal representation for the City regarding matters that come before the Board,
whereas Ms. O'Brien's role is as a compensated outside attorney representing the Board.
The Board agreed to tabling a vote on the new Rules until they had the revised Rules to review
as Ms. O'Brien stated that the Board would have to wait until they had the final version in order
to vote to adopt the Rules.
Ms. O'Brien summarized the Boards' desired changes to the Rules:
Include language for a 4-year term for the elected Board Secretary
Include language about an annual review process for the selection and/or reappointment
8.
9.
of the Medical Board that conducts IMEs
Include language to clarify the legal representation for the Board
ADJOURN THE JOINT SESSION OF THE LOCAL FIRE AND POLICE BOARDS
Chair Erickson adjourned the joint session at 10:23 a.m.
CALL TO ORDER THE LOCAL FIRE BOARD
Chair Erickson called the meeting to order at 10:25 a.m.
ROLL CALL
Present:
Board Member Charles Erickson
Board Member Joe Hester
Board Member Anthony Love
Absent:
Mayor Jerry Weiers
City Manager Kevin Phelps
Staff Present:
Kenneth Barnes, Assistant Fire Chief
Paul Morales, Fire Captain
Police Board Member Cody Carmichael
Police Board Member Justin Harris
Jim Brown, Human Resources Director
Nancy Mangone, Assistant City Attorney
Charlotte Beadles, HR Specialist, Benefits
Lisa Chill, HR Management Assistant
Other Attendees:
Attorney Carrie O'Brien
Court Reporter Donna Terrell
Julie Pendergast, Police Officer
Brandon Keefer, Police Officer
CITIZEN COIWMENTS
No citizens were present.
APPROVAL OF THE MINUTES
Public Safety Personnel Retirement System - Local Fire Board Minutes of October 24, 2018
Motioned by Board Member Joe Hester, seconded by Board Member Anthony Love
AYE: Board Member Charles Erickson
Board Member Joe Hester
Board Member Anthony Love
Other: Mayor Jerry Weiers (ABSENT)
Board Member Kevin Phelps (ABSENT)
Passed
0. CONSIDERATION AND POSSIBLE VOTE ON CURRENT BYLAWS AND THE
NEW RULES DISCUSSED DURING THE JOINT SESSION OF THE LOCAL FIRE AND
POLICE BOARDS
Based on their discussion, the Board members voted to table this item. Item will be brought
forward as an agenda item at a future meeting after the Rules have been revised to include the
Boards' amendments.
Motioned by Board Member Joe Hester, seconded by Board Member Anthony Love
AYE: Board Member Charles Erickson
Board Member Joe hlester
Board Member Anthony Love
Other: Mayor Jerry Weiers (ABSENT)
Board Member Kevin Phelps (ABSENT)
Passed
11 NEW BUSINESS
Mr. Brown read the pertinent information from the application for Retirement from the Deferred
Retirement Option Plan (D.R.O.P.) submitted by Richard Jay Shaver, Jr., Fire Captain. Richard
Jay Shaver, Jr. has elected to retire from the DROP and will terminate his employment with the
City of Glendale Fire Department on January 30, 2019. On April 23, 2014, the Local Fire Board
had approved his Application for Enrollment in the DROP and he had elected to participate on
April 18, 2014. He was required to terminate employment with the City of Glendale Fire
Department on or before April 30,2019.
Mr. Brown stated that Richard Jay Shaver, Jr. is eligible to retire from the D.R.O.P. and to
receive a Lump Sum distribution.
The Board voted to approve the application.
Motioned by Board Member Anthony Love, seconded by Board Member Joe hlester
AYE: Board Member Charles Erickson
Board Member Joe hlester
Board Member Anthony Love
Other: Mayor Jerry Weiers (ABSENT)
Board Member Kevin Phelps (ABSENT)
Passed
12. BOARD COMMENTS AND SUGGESTIONS
There were no Board comments or suggestions.
13. NEXT MEETING
The next regular meeting of the Public Safety Personnel Retirement System Local Fire Board
will be held on February 27, 2019 at 9:30 a.m., in the 4th Floor Conference Room, located
at 5850 W. Glendale Ave., Glendale, Arizona, 85301
14. ADJOURN THE LOCAL FIRE BOARD MEETING
Chair Erickson adjourned the meeting at 10:28 a.m.
The Public Safety Personnel Retirement System Local Fire Board meeting minutes of January 23, 2019
were submitted and approved this 27th day of February, 2019.
/s/Jim Brown
Jim Brown
Recording Secretary