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HomeMy WebLinkAboutMinutes - Minutes - Aviation Advisory Commission - Meeting Date: 1/16/2019GLENE^J ^- MINUTES AVIATION ADVISORY COMMISSION GLENDALE MUNICIPAL AIRPORT 6801 N. GLEN HARBOR BLVD. GLENDALE, ARIZONA 85307 AIRPORT CONFERENCE ROOM JANUARY 16, 2019 6:00 P.M. 1. CALL TO ORDER 2. ROLL CALL Present: Chair Larry Rovey Commissioner Terry Aramian Commissioner Edward McCall Commissioner Randal Kruger Commissioner Quentin Tolby Absent: Commissioner Tim Topliff Also Present: Joe Husband, Airport Administrator Kurt Christianson, Assistant City Attorney John Padilla, Luke Air Force Base John Crow, Century 21 Northwest Realty Agent 3. CITIZEN COMMENTS If citizens wish to speak on a matter concerning the Glendale Aviation Advisory Commission that is not on the printed agenda, please complete a Citizen Comments Card and provide it to the designated staff person prior to the beginning of the meeting. Once your name is called by the Chairperson, please proceed to the podium and state your name and address for the record. Please limit your comments to a period of three minutes or less. 4. APPROVAL OF THE MINUTES a. Aviation Advisory Commission Minutes of 14 November 2018. Motion by Commissioner Aramian, second by Vice Chair Tolby, to approve the November 14, 2018 Commission meeting minutes as written. The motion carried 5-0. 5. AIRPORT BUSINESS The Commissioners agreed to switch the order of agenda items a. and b. to accommodate Mr. Crow, a guest at the meeting. a. Discussion of Airport Cafe Status, Lease, Marketing of the Cafe Space Vice Chair Tolby introduced Mr. Crow. Mr. Crow stated that he was invited by Vice Chair Tolby to tour the cafe space at the Airport and make recommendations as far as what may or may not work in the location. Mr. Crow noted that the space is designed for a full-functioning restaurant, however, there are challenges as all present understand. Mr. Crow asked if the main goal of the cafe was: . For the cafe to be an Airport amenity and any rent generated is acceptable, or . For the cafe' to be an Airport revenue generator Mr. Husband replied that the first goal of the Airport is safety and security and the second goal of the Airport is to maximize revenue. Mr. Husband relayed that the RFP that was issued five years ago offered the cafe space at a very attractive market rate so that an operator would be able to be successful in the space. Mr. Husband commented that the City would certainly consider offering the space at an attractive rate again as long as it would be help obtain an operator and if it was warranted. Mr. Husband stressed that the City would like to have the cafe as an amenity and is willing to sacrifice, however, the City is also interested in revenue. Vice Chair Tolby commented that the cafe helps the Airport provide a whole package to Airport users. Commissioner Aramian asked if the Airport participated in the cafe revenue. Mr. Husband replied that this could be done, but the lease was not currently set up in that manner. Mr. Husband announced that a current Airport tenant has expressed interest in the space but was unable to attend the meeting this evening. Mr. Husband noted that a few other interested parties have come to the Airport to take a look at the space. Mr. Husband gave an update on the lease with the previous tenant, which included the following details: . The previous cafe operator ceased operations last spring and they were trying to sublease the space in order to pay their obligation on the lease through November 2019. . The previous operator was unable to sublease the space and has reached an agreement with the City's Finance Department whereby the operator will pay the past due amount and some of the balance.Upon this agreement, they were released from the lease about a week or two ago. . The City is now free to lease the space. Mr. Crow stated that signage along Glendale Avenue is needed to attract a marquis tenant. Mr. Crow also relayed that a Mexican restaurant could be a good model for the Airport due to very low spoilage rates. Commissioner Kruger stated that the cafe operator must be able to cook a good meal, especially a good breakfast and lunch. Commissioner Kruger stressed that the menu does not have to be very complicated, a good egg and a good burger would suffice. Mr. Crow announced that the Airport is a great location, however the City must get people to the location, pursue a good financial model, and target a restaurant that can succeed. Mr. Husband appreciated all of the input. Mr. Husband stated that an operator's previous experience and success rates are requested in the RFP. Mr. Husband noted that a food evaluation was done when he was handling RFP's at Sky Harbor Airport and would research to see if this could be done at GEU as well. Vice Chair Tolby asked if Mr. Crow thought that the cafe space had all the necessary equipment. Mr. Crow replied in the positive, noting that he did not see anything glaring and it has all the basics for a variety of purveyors to function. Mr. Crow added that the RFP needs to be listed in places that purveyors are looking for opportunities. Vice Chair Tolby stated that the RFP typically attracts 'mom and pop' cafes and wondered if the RFP process works for chain restaurants such as Chili's. Mr. Crow replied that chain restaurants of that type do not search for RFPs. Vice Chair Tolby inquired as to how the services of a broker would be beneficial. Mr Crow explained that a broker would expose the RFP to interested audiences, as the RFP's are only published on the City's website. Mr. Husband noted that the City must use the RFP competitive process, however, there may be some flexibility in the process as long as it is being conducted in a competitive manner. Mr. Husband stated that the RFQ process may be able to be used. Chair Rovey stressed that there should be signage on Glendale Avenue. Mr. Husband agreed that signage is the first step and was not opposed to pursuing signage. Mr. Crow stated that an initial sign could say "Your Restaurant Here" or something similar. Vice Chair Tolby wondered if the other tenants would want to participate in the signage and share the cost with the City. Commissioner Kruger commented that signage is important and WestMec has a digital sign in front of their facility on Glendale Avenue, however, a while ago the Commission was told that the Airport could not have such signage. Vice Chair Tolby asked if there was room for a sign on the west corner of Glen Harbor Boulevard and Glendale Avenue. Mr. Husband will research the site further. Chair Rovey commented that the property on the west side is John F. Long property. Mr. Husband noted that the intent is to reconsider the prospect of issuing another RFP, with additional research conducted first. Chair Rovey asked that staff look at using a professional to find the captive audience instead of a passive RFP. Mr. Husband will investigate the suggestion. Vice Chair Tolby asked that the signage questions be taken to the appropriate City department for answers. Commissioner McCall noted that if a sign is offered for the restaurant only, this could cause an issue with the other tenants, however, it could also be a problem if too many tenants want to participate. Mr. Crow suggested, regarding rent, possibly considering a flat rate guarantee and then asking the tenant to pay a small percentage of revenue, graduated over time. Mr. Crow explained that this allows the operator to grow it business and may make it less intimidating for a new operator at the location. Commissioner McCall asked ifGlendale Avenue was a state or city road and Mr. Husband replied that it was a city road. Mr. Husband will conduct further research on signage options. Vice Chair Tolby asked Mr. Husband to place the topic on the February agenda. Mr. Crow excused himself from the meeting at the conclusion of the agenda item. b. Status Update for the "Scouts Day at the Airport" Event Vice Chair Tolby reported that plans for the event are still on track, and provided the following details: . The event will be held on Saturday, February 16, 2019 from 9:00 a.m. to 1 :00 p.m. . Vice Chair Tolby has been working with Judge Don Watts, who is a scout representative. . Judge Watts asked if non-scouts could attend the event as well and Vice Chair Tolby agreed. . Approximately 50 to 60 kids are expected to attend the event. . The general itinerary is as follows: . The entire group will meet and tour WestMec and then go to the terminal. . At the terminal, the group will be divided into three sub-groups and will rotate between the following areas:Ramp/hangar (Commissioner Kruger), tower (Commissioner Topliff), terminal building (Commissioner McCall). After all of the breakout sessions, the entire group will gather in front of the terminal for lunch. . Vice Chair Rovey and Commissioner Aramian were asked to staff the grills for lunch. Mr. Husband announced that he has secured two airline captains to participate and the Tower agreed to allow tours to the kids in groups of five or six at a time. Mr. Husband also announced that the Civil Air Patrol will participate and have their aircraft and cadets available. All Commissioners confirmed their participation in the event. Vice Chair Tolby stated that he will advise all of the exact number or attendees once known for additional planning. Chair Rovey was pleased to hear about the involvement of the Civil Air Patrol, as this is a win-win for the kids attending the event and the Cadets in the CAP. The agenda item was concluded. c. Discussion of Proposed Single-Family Residential Development South of GEU at Camelback and Ballpark Boulevard Mr. Husband reported on another proposed residential development near the Airport and displayed an aerial map of the 15-acre parcel. Mr. Husband provided the following details: . The parcel is at Camelback Road and Ball Park Boulevard, . The proposal is for approximately 64 to 65 single-family homes to be built. . The City of Glendale owns the parcel to the east of the parcel proposed to be developed. The City of Phoenix owns the parcel to the north, which was to be open space or a park. . A small piece of the northwest corner of the parcel to be developed is within the 65-decibel range of the Airport and a larger portion of the parcel are within the 60-DNL contour. .A preliminary meeting was held with City staff, at which Mr. Husband expressed his opposition to the development. . The developer is being represented by the Rose Law Group and they asked about use of the avigation easement and CC&R limitations, however, Mr. Husband still expressed opposition due to the location of the parcel . Mr. Husband has not seen the item on an upcoming City of Phoenix Planning meeting agenda and will continue monitoring the agendas. Mr. Husband asked if the Commission would like to weigh-in on this proposed development as it has done in the past. Chair Rovey thought that the best use of the parcel would be related to ball park business. Commissioner McCall commented that a full sound proofing of the homes would need to be done due to the location in the 60-decibel area. Chair Rovey noted that there will be aircraft flying over the homes all of the time. Mr. Husband displayed that Airport noise decibel maps and stated that this parcel in question is in a worse location than the most recently proposed parcel. Chair Rovey hopes to convey to Council that the Commission is more adamant in opposing this proposed development than the last development. Vice Chair Tolby stated that the Commission should wait until the developer formally files with the City of Phoenix before submitting a recommendation. Mr. Husband will continue to monitor the issue. Airport Runway Protection Zone Land Acquisition Reimbursement Grants Approval. This item is for discussion and possible action. Mr. Husband announced that the City has received the first grant in the amount of approximately $1.56 million from the FAA as reimbursement of the City's purchase of the Conair property. Mr. Husband added that the City also received an ADOT grant for the matching funds in the amount of nearly $77,000. Motion by Commissioner Aramian, second by Vice Chair Tolby, to recommend City Council accept the FAA Conair grant in the amount of approximately $1.56 million and the ADOT grant of nearly $77,000. The motion carried 5-0. Mr. Husband announced that the grant will continue to be received in phases until all, but the City's matching portion of the Conair purchase is recovered. 6.STAFF REPORTS a. AirportStaff Report for December 2018 and January 2019. Mr. Husband provided the staff report. Highlights included the following: GENERAL . Congratulations to Commissioners Topliff, Kruger, and Tolby who were all re-appointed to the Commission. Commissioners Rovey and Tolby were reappointed Chair and Vice Chair, respectively. . The FBO building was vandalized on November 6th and 7th and December 20th and 21st: windows were broken, and the building was egged.The terminal building was vandalized on January 3rd and 5th:windows were broken, and the building was flooded with use of a hose.The criminal's image was captured on video and this past Sunday, Airport staff spotted the individual in a car on the property and gave the vehicle description and license plate number to the police.600 eggs were found in the trunk of the car.The individual has been arrested.There is over $70,000 in damage to the buildings and an insurance claim will be filed.The suspect had no connection to the Airport.Great appreciation was expressed to the staff for their vigilance and quick identification of the criminal. . Tomorrow is Aviation Day at the state capital from 11:00 a.m. to 1:00 p.m. whereby members of the aviation industry meet with Arizona legislators.Mr. Husband will be attending. . The Airport received a check from the John F. Long estate in the amount of $20,000. Appreciation Night for the Commission is on February 16, 2019 at the Arizona Coyotes hockey game. Fox Aviation has essentially begun construction on building the hangar south ofAirwest. . The Airport newsletter is ready to be distributed and will be sent to the tenants.The Commissioners will be included as well. AIRPORT FINANCIAL UPDATE: . Airport Financial Update - 50% of Fiscal Year through December 2018 . Projected Annual Revenue - $775,378.00 . Revenue YTD - $41 1,397.58 or 53.06% of projected annual revenue .Annual Operating Budget - $775,378.00 . Expenses YTD - $411,805.69 or 53.11 % of budget AIRPORT OPERATIONS UPDATE . Aircraft Operations - December: 7,309 (approximately 25% increase from December 2017, which was 5,830) . 2018 Calendar Year:91,305 - 16% increase over 2017 (78,824) CONSTRUCTION PROJECTS/GRANT STATUS . No current construction projects. . The specific Conair grant amounts for the first phase are as follows: $1,561 ,842 from the FAA and $76.668 from ADOT. AIRPORT BUSINESS ACTIVIP^/LEASE UPDATES . Airgo, a flight school, who suspended operations last summer, will start flying at the Airport again in February.There will be approximately 30 students initially .Airgo has contracts with Chinese airlines to train Chinese students. LAND USE PLANNING/ZONING DEVELOPMENT . Previously discussed Mr. Husband reported that the review of Gate 2 has been completed and the outer loop will be disabled and replaced with a photo-eye that crosses the gate opening. Risk Management has approved the adjustment to the gate. Mr. Husband stated that the City of Phoenix asked him to attend a meeting at Country Meadows. Mr. Husband invited FAA representatives. The meeting was scheduled for January 29th but had to be rescheduled due to the government shutdown. Mr. Husband stated that the Airport has received complaints from about three to five different individuals over the past three years. Mr. Husband will advise of the meeting date once known and extended an invitation for a LAFB representative to attend as well. Mr. Husband concluded his report. LUKE AIR FORCE BASE OPERATIONS Mr. Padilla stated that there was no new business to report this month. COMMISSION COMMENTS AND SUGGESTIONS Commissioner Kruger noted that the Rules and Regulations have not been on the agenda for a while and unsure of the reason for the removal. Mr. Husband stated that it has not been on the agenda since he was with the Airport but can certainly be placed on the agenda as requested. Chair Rovey inquired about the APS solar farm. Mr. Husband announced that the lease has ended, APS has removed all of the equipment and left the fence as requested by the Airport. Mr. Husband stated that the Airport is leasing some outdoor space in the location. FUTURE AGENDA ITEMS 10. Mr. Husband noted that the next meeting date is set for Wednesday, February 20, 2019 and announced that he will not be able to attend the meeting because he will be out of town. Mr. Husband stated that Mr. Jim Gum or Director Ebersole can run the meeting in his place or the meeting could be moved to the second Wednesday of the month. Motion by Commissioner Aramian, second by Commissioner McCall, to schedule the February Aviation Advisory meeting on February 13, 2019, instead of February 20, 2019. The motion carried 5-0. The next meeting of the Aviation Advisory Commission is scheduled to be held on February 13, 2019 at 6:00 p.m. in the Conference Room on the second floor of the Airport terminal building, 6801 N. Glen Harbor Blvd., Glendale, Arizona 85307 11 ADJOURNMENT The Aviation Advisory Commission Meeting minutes of 16 January 2019 were submitted and approved this 13th day of February 2019. a.BP^^J} J^sepTi Husband, Airport Administrator ^)^^^^E>^ ^^t-0^\ l^)OL\CQ