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HomeMy WebLinkAboutMinutes - Minutes - Public Safety Personnel Retirement Boards - Meeting Date: 2/27/2019GLG^D' LE MINUTES PUBLIC SAFETY PERSONNEL RETIREMENT SYSTEM LOCAL FIRE BOARD CITY HALL - 4TH FLOOR CONFERENCE ROOM 5850 W. GLENDALE AVE. GLENDALE, ARIZONA 85301 FEBRUARY 27, 2019 9:30 A.M. 1 CALL TO ORDER A JOINT SESSION OF THE LOCAL FIRE AND POLICE BOARDS Chair Charles Erickson called the meeting to order at 9:31 a.m. 2. ADMINISTRATION OF LOYALTY OATHS A. City Clerk Julie Bower administered the Loyalty Oath to newly elected Fire Board member Paul Morales. B. City Clerk Julie Bower administered the Loyalty Oath to re-elected Police Board member Cody Carmichael. 3. ROLL CALL FOR THE JOINT SESSION OF THE LOCAL FIRE AND POLICE BOARDS Present: City Manager Kevin Phelps Chair Charles Erickson Fire Board Member Paul Morales Fire Board Member Anthony Love Police Board Member Cody Carmichael Police Board Member Justin Harris Absent: Mayor Jerry Weiers Staff Present: Kenneth Barnes, Assistant Fire Chief Charles Montgomery, Deputy Fire Chief Jim Brown, Board Secretary and Director of Human Resources & Risk Mgmt. Nancy Mangone, Assistant City Attorney Charlotte Beadles, HR Specialist, Benefits Lisa Chill, HR Management Assistant Other Attendees: Attorney Carrie O'Brien Court Reporter Donna Terrell Justin Penrose, Police Officer 4. REVIEW AMENDED RULES Attorney Carrie O'Brien gave a brief history of the process that the Boards have completed over the last couple of months in reviewing the current bylaws and recommending changes to the Rules to be considered for adoption. Ms. O'Brien stated that at the January 23, 2019 joint session of the Local Fire and Police Boards, the Boards discussed the new Rules that were presented to possibly replace the current Board bylaws. The Boards agreed on 3 amendments they wanted incorporated into the Rules, which have been added. The Boards reached a consensus to move forward with a vote to adopt the Rules during their respective meetings today. 5. ADJOURN THE JOINT SESSION OF THE LOCAL FIRE AND POLICE BOARDS Chair Erickson adjourned the joint session at 9:40 a.m. 6. CALL TO ORDER THE LOCAL FIRE BOARD MEETING Chair Erickson called the meeting to order at 9:40 a.m. 7 ROLL CALL Present: City Manager Kevin Phelps Chair Charles Erickson Fire Board Member Paul Morales Fire Board Member Anthony Love Absent: Mayor Jerry Weiers Staff Present: Police Board Member Cody Carmichael Police Board Member Justin Harris Kenneth Barnes, Assistant Fire Chief Charles Montgomery, Deputy Fire Chief Jim Brown, Board Secretary and Director of Human Resources & Risk Mgmt. Nancy Mangone, Assistant City Attorney Charlotte Beadles, HR Specialist, Benefits Lisa Chill, HR Management Assistant Other Attendees: Attorney Carrie O'Brien Court Reporter Donna Terrell Justin Penrose, Police Officer 8. CITIZEN COMMENTS No citizens were present. 9. APPROVAL OF THE MINUTES Public Safety Personnel Retirement System - Local Fire Board Minutes of January 23,2019 Motioned by Board Member Anthony Love, seconded by Board Member Paul Morales AYE: Board Member Kevin Phelps Board Member Charles Erickson Board Member Anthony Love Board Member Paul Morales Other: Mayor Jerry Weiers (ABSENT) Passed 10. CONSIDERATION AND POSSIBLE VOTE ON RULES Jim Brown summarized the process that the Board has completed to review and revise the current bylaws in order to create the Rules that are being voted on today. The Rules have been updated to include language about the legal representation for the Board provided by the City, the appointment of the Board Secretary, and the process for the Board to review the Medical Board that handles the Independent Medical Examinations. The Board voted to rescind and nullify all current bylaws of the City of Glendale PSPRS Local Fire Board, and adopt in their place the Rules for the City of Glendale PSPRS Local Fire Board that have been developed to align with the current PSPRS Model Rules. Motioned by Board Member Paul Morales, seconded by Board Member Anthony Love AYE: Board Member Kevin Phelps Board Member Charles Erickson Board Member Anthony Love Board Member Paul Morales Other: Mayor Jerry Weiers (ABSENT) Passed 11. NEW BUSINESS A. DESIGNATE FIRE BOARD SECRETARY Under the newly adopted Board's Rules, the Local Board is required to designate a Board Secretary. Under state law, the secretary is required to keep a record and prepare minutes of all meetings and forward the Board minutes and legal action to the PSPRS Board of Trustees. Rules A(26) and C(3) and A.R.S. 38-847(M). The Board voted to designate Jim Brown, the Director of Human Resources and Risk Mgmt., as the PSPRS Local Fire Board Secretary. Motioned by Board Member Anthony Love, seconded by Board Member Paul Morales AYE: Board Member Kevin Phelps Board Member Charles Erickson Board Member Anthony Love Board Member Paul Morales Other: Mayor Jerry Weiers (ABSENT) Passed B. Mr. Brown read the pertinent information from the Application for Retirement from the Deferred Retirement Option Plan (D.R.O.P.) submitted by Charles Montgomery, Deputy Fire Chief. Charles Montgomery has elected to retire from the DROP and will terminate his employment with the City ofGlendale Fire Department on March 26, 2019. On March 26, 2014, the Local Fire Board had approved his Application for Enrollment into the DROP and he had elected to participate on March 7, 2014. He was required to terminate employment with the City of Glendale Fire Department on or before March 31, 2019. Mr. Brown stated that Charles Montgomery is eligible to retire from the D.R.O.P. and to receive a Lump Sum distribution. The Board voted to approve the application. Motioned by Board Member Anthony Love, seconded by Board Member Paul Morales AYE: Board Member Kevin Phelps Board Member Charles Erickson Board Member Anthony Love Board Member Paul Morales Other: Mayor Jerry Weiers (ABSENT) Passed C. Mr. Brown read the pertinent information from the Application for Enrollment into the Deferred Retirement Option Plan (D.R.O.P.) submitted by Ronald David Hart, Fire Captain. Ronald David Hart has 20.786 years of credited service. He has elected to participate in the D.R.O.P. on April 1, 2019 and must terminate employment with the City of Glendale Fire Department on or before April 30, 2024. The Board voted to approve the application. Motioned by Board Member Anthony Love, seconded by Board Member Paul Morales AYE: Board Member Kevin Phelps Board Member Charles Erickson Board Member Anthony Love Board Member Paul Morales Other: Mayor Jerry Weiers (ABSENT) Passed D. The Board acknowledged receipt of an Application for Accidental Disability Retirement from the Public Safety Personnel Retirement System (PSPRS) submitted by Robert Harter, Fire Fighter. It was noted that medical records submitted with application were to be reviewed during Executive Session. E. The Board acknowledged receipt of an Application for Accidental Disability Retirement from the Public Safety Personnel Retirement System (PSPRS) submitted by Bryant Adams, Fire Engineer. It was noted that medical records submitted with application were to be reviewed during Executive Session. 12. EXECUTIVE SESSION Upon a public majority vote of a quorum of the Local Fire Board, the Board may hold an executive session, which will not be open to the public, regarding any item listed on the agenda but only for the following purposes: (i) discussion or consideration of records exempt by law from public inspection (A.R.S. § 38-431.03(A)(2)); (ii) discussion or consultation for legal advice with the city's attorneys (A.R.S. § 38-431.03(A)(3)); The Board voted to adjourn open session and go into Executive Session at 9:50 a.m. All non-Board members or support staff exited the room for Executive Session. Motioned by Board Member Paul Morales, seconded by Board Member Anthony Love AYE: Board Member Kevin Phelps Board Member Charles Erickson Board Member Anthony Love Board Member Paul Morales Other: Mayor Jerry Weiers (ABSENT) Passed A. The Board reviewed medical records submitted with the Application for Accidental Disability Retirement from the Public Safety Personnel Retirement System (PSPRS) by Robert Harter, Fire Fighter. B, The Board reviewed medical records submitted with the Application for Accidental Disability Retirement from the Public Safety Personnel Retirement System (PSPRS) by Bryant Adams, Fire Engineer. 13. ADJOURN EXECUTIVE SESSION AND RECONVENE IN OPEN SESSION 14. CONSIDERATION AND POSSIBLE VOTE ON EXECUTIVE SESSION ITEIVIS A. The Board acknowledged that Fire Fighter Robert Harter has filed an Application for Accidental Disability Retirement from the Public Safety Personnel Retirement System (PSPRS) and has determined that there is sufficient medical evidence to order an IME. The Board voted to order an Independent Medical Examination for Fire Fighter Robert Harter Motioned by Board Member Anthony Love, seconded by Board Member Paul Morales AYE: Board Member Kevin Phelps Board Member Charles Erickson Board Member Anthony Love Board Member Paul Morales Other: Mayor Jerry Weiers (ABSENT) Passed B. The Board acknowledged that Fire Engineer Bryant Adams has filed an Application for Accidental Disability Retirement from the Public Safety Personnel Retirement System (PSPRS) and has determined that there is sufficient medical evidence to order an IME. The Board voted to order an Independent Medical Examination for Fire Engineer Bryant Adams. Motioned by Board Member Kevin Phelps, seconded by Board Member Anthony Love AYE: Board Member Kevin Phelps Board Member Charles Erickson Board Member Anthony Love Board Member Paul Morales Other: Mayor Jerry Weiers (ABSENT) Passed 15. BOARD COMIWENTS AND SUGGESTIONS There were no Board comments or suggestions. 16. NEXT MEETING The next regular meeting of the Public Safety Personnel Retirement System Local Fire Board will be held on March 27, 2019 at 9:30 a.m., in the 4th Floor Conference Room, located at 5850 W. Glendale Ave., Glendale, Arizona, 85301. 17. ADJOURN THE LOCAL FIRE BOARD MEETING Chair Erickson adjourned the meeting at 10:02 a.m. The Public Safety Personnel Retirement System Local Fire Board meeting minutes of February 27, 2019 were submitted and approved this 27th day of March, 2019. /s/Jim Brown Jim Brown Recording Secretary