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HomeMy WebLinkAboutMinutes - Minutes - City Council - Meeting Date: 1/22/2019 City of Glendale 5850 West Glendale Avenue Glendale, AZ 85301 rari all\P Meeting Minutes Tuesday, January 22, 2019 5:30 P.M. Voting Meeting Council Chambers City Council Mayor Jerry Weiers Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner CALL TO ORDER Vice Mayor Clark called the meeting to order at 5:30 p.m. ROLL CALL Present: Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Absent: Mayor Jerry Weiers Also Present: Kevin Phelps, City Manager Michael Bailey, City Attorney Chris Anaradian, Assistant City Manager Julie K. Bower, City Clerk PRAYER/INVOCATION The invocation was provided by Pastor Noe Garcia, North Phoenix Baptist Church. POSTING OF COLORS PLEDGE OF ALLEGIANCE CITIZEN COMMENTS James Baird, Barrel District, addressed concerns regarding abortion. Susan Sneed, Phoenix resident, addressed issues regarding possible bus service on 51st Avenue. APPROVAL OF THE MINUTES 1. APPROVAL OF THE MINUTES OF THE JANUARY 8, 2019 VOTING MEETING A motion was made by Councilmember Lauren Tolmachoff, seconded by Councilmember Ian Hugh to approve the minutes of the January 8, 2019 voting meeting. AYE: Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Other: Mayor Jerry Weiers (ABSENT) Passed BOARDS, COMMISSIONS AND OTHER BODIES City Council Meeting Minutes-January 22,2019 Page 2 of 14 2. APPROVE RECOMMENDED APPOINTMENTS TO BOARDS, COMMISSIONS & OTHER BODIES Presented by: Councilmember Bart Turner A motion was made by Councilmember Bart Turner, seconded by Councilmember Lauren Tolmachoff to make the following appointments to the Arts Commission: Helen Fokszansyj-Conti to a term expiring 1/31/2021 Joni Dinges to a term expiring 1/31/2021 Nicole Riley to a term expiring 1/31/2021 Thomas Cole to a term as Chair expiring 1/31/2020 Bernadette Bolognini to a term as Vice Chair expiring 1/31/2020 and to make the following appointments to the Aviation Advisory Commission: Tim Topliff to a term expiring 1/31/2021 Randal Kruger to a term expiring 1/31/2021 Quentin Tolby to a term expiring 1/31/2021 and to a term as Vice Chair expiring 1/31/2020 Larry Rovey to a term as Chair expiring 1/31/2020 and to make the following appointments to the Board of Adjustment: Lawrence Feiner to a term expiring 1/31/2021 Benjamin Naber to a term expiring 1/31/2021 Erminie Zarra to a term expiring 1/31/2021 and to a term as Chair expiring 1/31/2020 Cathy Cheshier to a term as Vice Chair expiring 1/31/2020 and to make the following appointments to the Citizens Transportation Oversight Commission: Chris Hauser to a term expiring 1/31/2021 Jack Nylund to a term expiring 1/31/2021 Christopher Sund to a term expiring 1/31/2021 Joan Young to a term expiring 1/31/2021 John Geurs to a term as Chair expiring 1/31/2020 John Fernandes to a term as Vice Chair expiring 1/31/2020 and to make the following appointments to the Citizens Utility Advisory Commission: Larry Flatau to a term expiring 1/31/2021 Jonathan Liebman to a term expiring 1/31/2021 and to a term as Chair expiring 1/31/2020 Ron Short to a term expiring 1/31/2021 and to a term as Vice Chair expiring 1/31/2020 and to make the following appointments to the City Code Review Council Committee: Yvonne Knaack to a term expiring 2/29/2020 Ron Short to a term expiring 2/29/2020 Francis Sisti to a term expiring 2/29/2020 Warren Wilfong to a term expiring 2/29/2020 Barbara Lentz to a term expiring 2/29/2020 Michael Socaciu to a term expiring 2/29/2020 Assistant Police Chief Rich LeVander to a term expiring 2/29/2020 and to make the following appointment to the Community Development Advisory Committee: Theodora Hackenberg to a term expiring 6/30/2020 and to make the following appointments to the Historic Preservation Commission: Theodora Hackenberg to a term expiring 1/31/2021 Larry Rovey to a term expiring 1/31/2021 Leslie McConnell to a term expiring 1/31/2021 Willow Taylor to a term expiring 1/31/2020 City Council Meeting Minutes-January 22, 2019 Page 3 of 14 Timothy Quinn to a term expiring 1/31/2021 and to a term as Chair expiring 1/31/2020 Sharon Wixon to a term as Vice Chair expiring 1/31/2020 and to make the following appointment to the Human Relations Commission: Salvador Obregon, Jr. to a term expiring 1/31/2020 and to make the following appointment to the Industrial Development Authority: Heather Spring to a term expiring 1/31/2025 and to make the following appointments to the Judicial Selection Advisory Board: Michael Kielsky to a term expiring 1/31/2022 Magdalena Osborn to a term expiring 1/31/2022 Joshua Conway to a term expiring 1/31/2021 Ana Botello to a term expiring 1/31/2021 and to make the following appointments to the Library Advisory Board: Gary Johnson to a term expiring 1/31/2021 Diane Kocur to a term expiring 1/31/2021 Timothy Ndavu to a term expiring 1/31/2021 Jessica Koory to a term as Chair expiring 1/31/2020 and to make the following appointments to the Municipal Property Corporation: Donald Knafels to a term expiring 1/31/2020 Leland Peterson to a term expiring 1/31/2020 Roger Schwierjohn to a term expiring 1/31/2020 David Leckie to a term expiring 1/31/2020 and to make the following appointments to the Parks & Recreation Advisory Commission: Monica Lopez to a term expiring 1/31/2020 Sam McConnell to a term as Chair expiring 1/31/2020 Gayle Schiavone to a term as Vice Chair expiring 1/31/2020 and to make the following appointments to the Personnel Board: Lorenzo Herrera to a term expiring 1/31/2021 Becky Shady to a term expiring 1/31/2021 Ray Strahl to a term expiring 1/31/2021 Davita Solter to a term expiring 1/31/2021 and to a term as Chair expiring 1/31/2020 Linda Gomez to a term as Vice Chair expiring 1/31/2020 and to make the following appointments to the Planning Commission: Rick Harper to a term expiring 1/31/2021 Jon Froke to a term expiring 1/31/2021 Gary Hirsch to a term expiring 1/31/2021 and to a term as Chair expiring 1/31/2020 Al Lenox to a term expiring 1/31/2021 and to a term as Vice Chair expiring 1/31/2020 and to make the following appointment to the Public Safety Personnel Retirement System - Local Fire & Police Boards: Charles Erickson to a term expiring 1/31/2023 and to a term as Chair expiring 1/31/2020 and to make the following appointments to the Risk Management/Workers' Compensation Trust Fund Board: Gary Deardorff to a term expiring 1/31/2022 and to a term as Chair expiring 1/31/2020 Yvonne Knaack to a term as Vice Chair expiring 1/31/2020 AYE: Vice Mayor Joyce Clark City Council Meeting Minutes-January 22,2019 Page 4 of 14 Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Other: Mayor Jerry Weiers (ABSENT) Passed Vice Mayor Clark administered the oath to those board and commission members who were present. CONSENT AGENDA Ms. Bower read the Consent Resolutions by title. 3. AUTHORIZATION TO APPROVE THE SOLE SOURCE PURCHASE OF ANNUAL MAINTENANCE SUPPORT FROM TATA CONSULTANCY SERVICES FOR THE TAX MANTRA SYSTEM 4. AUTHORIZATION TO ENTER INTO AMENDMENT NO. 1 TO THE LINKING AGREEMENT WITH BRIDGESTONE HOSEPOWER, LLC, FOR THE COOPERATIVE PURCHASE OF VEHICLE/EQUIPMENT PARTS AND REPAIR SERVICES 5. AMENDMENT TO INDEPENDENT CONTRACTOR AGREEMENT WITH ARIZONA COMMUNITY ACTION ASSOCIATION TO RECEIVE FUNDING FOR FY 2018-19 UTILITY ASSISTANCE PROGRAMS CONSENT RESOLUTIONS 6. RESOLUTION NO. R19-07 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, DESIGNATING AN AREA AS THE CENTRAL BUSINESS DISTRICT OF THE CITY OF GLENDALE 7. RESOLUTION NO. R19-08 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN INTERGOVERNMENTAL AGREEMENT (ADOT NO. 18-0006911-I) WITH THE ARIZONA DEPARTMENT OF TRANSPORTATION FOR THE LOOP 101 MOBILITY PROJECT 8. RESOLUTION NO. R19-09 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF CONTRACT CHANGE ORDER NO. 1 (C-11372-1) TO AN INTERGOVERNMENTAL AGREEMENT WITH THE CITY OF PHOENIX (AZ-2016-010-00, AZ-2016-017) FOR GRANT PASS-THROUGH FUNDING FOR TRANSIT SERVICES IN THE CITY OF GLENDALE City Council Meeting Minutes-January 22,2019 Page 5 of 14 9. RESOLUTION NO. R19-10 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF CONTRACT CHANGE ORDER NO. 3 (C-9330-3) TO AN INTERGOVERNMENTAL AGREEMENT WITH THE CITY OF PHOENIX (AZ-90-X131) FOR GRANT PASS-THROUGH FUNDING FOR TRANSIT SERVICES IN THE CITY OF GLENDALE A motion was made by Councilmember Jamie Aldama, seconded by Councilmember Lauren Tolmachoff to approve Consent Agenda items 3 through 5 and adopt Consent Resolutions, items 6 through 9. AYE: Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Other: Mayor Jerry Weiers (ABSENT) Passed BIDS AND CONTRACTS 10. AWARD OF RFP 19-11 AND AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH LIFELINE PROFESSIONAL COUNSELING SERVICES FOR CRIME VICTIM TRAUMA COUNSELING SERVICES FOR THE GLENDALE POLICE DEPARTMENT GLENDALE FAMILY ADVOCACY CENTER Ms. Bower read the item by title. 11. AWARD OF RFP 19-11 AND AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH APPLIED BEHAVIORAL INTERVENTIONS, PLLC FOR CRIME VICTIM TRAUMA COUNSELING SERVICES FOR THE GLENDALE POLICE DEPARTMENT GLENDALE FAMILY ADVOCACY CENTER Ms. Bower read the item by title. 12. AWARD OF RFP 19-11 AND AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH DAWN INSTITUTE, LLC FOR CRIME VICTIM TRAUMA COUNSELING SERVICES FOR THE GLENDALE POLICE DEPARTMENT GLENDALE FAMILY ADVOCACY CENTER Ms. Bower read the item by title. A motion was made by Councilmember Ian Hugh, seconded by Councilmember Lauren Tolmachoff to approve items 10 through 12. AYE: Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner City Council Meeting Minutes-January 22,2019 Page 6 of 14 Other: Mayor Jerry Weiers (ABSENT) Passed PUBLIC HEARING - LAND DEVELOPMENT ACTIONS 13. RESOLUTION NO. R19-11 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AMENDING THE GENERAL PLAN MAP OF THE CITY OF GLENDALE, ARIZONA, BY APPROVING GENERAL PLAN AMENDMENT GPA18-05 FOR PROPERTY LOCATED AT 17200 NORTH 61ST AVENUE ORDINANCE NO. 019-11 AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, REZONING PROPERTY LOCATED AT 17200 NORTH 61ST AVENUE FROM A-1 (AGRICULTURAL) AND C-O (COMMERCIAL OFFICE) TO R1-6 PRD (SINGLE RESIDENCE WITH A PLANNED RESIDENTIAL DEVELOPMENT OVERLAY) FOR A DEVELOPMENT PLAN ENTITLED "WINDSOR COURT," AMENDING THE ZONING MAP; PROVIDING FOR AN EFFECTIVE DATE; AND ORDERING THAT A CERTIFIED COPY OF THE ORDINANCE BE RECORDED Presented by: David Williams, AICP, Planning Administrator Ms. Bower read the ordinance and resolution by title. Mr. Williams said the subdivision, Windsor Court, was approximately a 5-acre site located north of Bell Road on the west side of 61st Avenue. Mr. Williams said the Minor General Plan Amendment would change the designation from Low Density Residential (1.0 dwelling units (du) per acre) and Office Designation to Medium Density Residential (5.0 du per acre). Mr. Williams said the rezoning request was for a change from A-1 (Agricultural) and C-O (Commercial Office) to R1-6 PRD (Single Residence with a Planned Residential Development overlay.)The change would permit smaller lots, more lot coverage and reduced setbacks. The proposal was for 24 single-family lots with a density of approximately 4.0 du per acre with 4,000 square foot lots. Mr. Williams said a neighborhood meeting was held on September 27, 2018 with one attendee who was interested in what type of product was going to be offered but had no concerns related to the amendment or rezoning. Mr. Williams said Windsor Court was unlikely to develop for office use but would develop as an infill site under the proposal which provided alternative housing opportunities. Mr. Williams said at its public hearing on December 6, 2018, the Planning Commission recommended approval. The rezoning request was approved subject to three stipulations: • Development shall be in substantial conformance with the applicant's development booklet received November 20, 2018. •The cul-de-sac must be 52.5 foot turning radius. • Developer to provide 8' perimeter wall in the area adjacent to the existing trailer manufacturing operation. Vice Mayor Joyce Clark opened the public hearing. City Council Meeting Minutes-January 22,2019 Page 7 of 14 Vice Mayor Clark read a statement submitted by David and Karen Hammer, Fleming Trailers. The business was adjacent to the subdivision and had been located there for over 40 years. Hours of operation were from 5:00 a.m. to 5:00 p.m., seven days a week. The work was loud as were the deliveries received by semi-trucks. They requested that new residents be informed of the business operation prior to purchasing because they did not want the business restricted by complaints. Vice Mayor Joyce Clark closed the public hearing. Zachary Pebler, applicant, said it had been determined that the best way to handle the situation was to file a public report for the subdivision through the Arizona Department of Real Estate. Councilmember Malnar asked if it would be accurate to say that a new resident who moved into that location would have no recourse against the business. Mr. Pebler said that was correct. Councilmember Aldama asked if the applicant would be responsible for the cost of the 8-foot wall. Mr. Pebler said that was correct. A motion was made by Councilmember Ray Malnar, seconded by Councilmember Lauren Tolmachoff to adopt Resolution No. R19-11. AYE: Vice Mayor Joyce Clark • Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Other: Mayor Jerry Weiers (ABSENT) Passed A motion was made by Councilmember Ray Malnar, seconded by Councilmember Ian Hugh to adopt Ordinance No. 019-11. AYE: Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Other: Mayor Jerry Weiers (ABSENT) Passed PUBLIC HEARING -ORDINANCES City Council Meeting Minutes-January 22,2019 Page 8 of 14 14. ORDINANCE NO. 019 12 AN ORDINANCE OF THE COUNCIL OF THE CITY OF CLENDALE, MARICOPA COUNTY, ARIZONA, AMENDING THE ZONING ORDINANCE OF THE CITY OF CLENDALE, ARIZONA, BY APPROVINC ZONING TEXT AMENDMENT ZTA18 01 FOR MEDICAL MARIJUANA {CENERAL DEVELOPMENT STANDARDS); PROVIDINC FOR SEVERABILITY, SETTING IORTI I AN EFFECTIVE DATE; AND ORDERINC THAT A CERTIFIED COPY OF TI IE ORDINANCE BE RECORDED Presented by: David Williams, AICP, Planning Administrator ORDINANCES 15. ORDINANCE NO. 019-13 AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA AUTHORIZING AND PROVIDING FOR THE ISSUANCE AND SALE OF CITY OF GLENDALE, ARIZONA GENERAL OBLIGATION BONDS IN ONE OR MORE SERIES FOR THE PURPOSE OF PROVIDING FUNDS TO PAY ALL OR A PORTION OF THE COSTS OF CERTAIN PROJECTS OF THE CITY AND TO PAY ALL NECESSARY LEGAL, FINANCIAL, ARCHITECTURAL, ENGINEERING AND OTHER COSTS IN CONNECTION THEREWITH; PROVIDING FOR THE SALE OF SAID BONDS; AUTHORIZING THE EXECUTION OF A BOND REGISTRAR AND PAYING AGENT AGREEMENT; AUTHORIZING AN OFFICIAL STATEMENT; AUTHORIZING THE EXECUTION OF A CONTINUING DISCLOSURE UNDERTAKING AND CERTAIN OTHER DOCUMENTS AND THE TAKING OF CERTAIN OTHER ACTIONS IN CONNECTION WITH THE ISSUANCE Presented By: Vicki Rios, Director, Budget and Finance Guest Presenter: Kurt Freund, Managing Director, RBC Capital Markets, LLC Bill DeHaan, Shareholder, Greenberg Traurig, LLP Ms. Bower read the ordinance by title. Ms. Rios said if the item was approved, the City would issue no more than $15.8 million in General Obligation bonds backed by secondary property tax. Vice Mayor Clark asked if there was a plan on how the bond money was going to be used once it was authorized and issued. Ms. Rios said there were quite a few projects listed for the $15.8 million. The largest was approximately$9.4 million for street reconstruction projects and $4.7 million for a part of the regional wireless cooperative for inter-operability for public safety regional dispatching. Vice Mayor Clark asked if there would be any remaining bond capacity left for the upcoming budget year if Council wanted to approve a project within the categories. Ms. Rios said there was remaining authority in almost every bond-authorized category and that the issuance of bonds was more dependent upon affordability. Council had given staff direction not to raise the property tax levy. The next planned issuance was set for 2021. There was some flexibility and staff would just need to know what Council wanted to add and then consult with the City's financial advisors to see if there was capacity to afford the payments. Vice Mayor Clark asked if Council could amend or eliminate any of the proposed projects and replace them with something that Council preferred or mandated. Ms. Rios said it was absolutely the purview and right of Council to determine what it wanted the City Council Meeting Minutes-January 22, 2019 Page 9 of 14 bonds to pay for but it was generally for items that were in the Capital Improvement Program (CIP). The projects would be reviewed with Council and Council would make the decision of which projects would go forward Vice Mayor Clark requested that the list of proposed projects be provided to Council. A motion was made by Councilmember Bart Turner, seconded by Councilmember Jamie Aldama to adopt Ordinance No. 019-13. AYE: Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Other: Mayor Jerry Weiers (ABSENT) Passed 16. ORDINANCE NO. 019-14 AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING DESIGNATED OFFICERS TO DEPOSIT AND WITHDRAW CITY FUNDS FROM DESIGNATED BANK ACCOUNTS; DIRECTING ALL BANKS WITH CITY ACCOUNTS TO RECOGNIZE THE SIGNATURES OF SAID OFFICERS ON ELECTRONIC FUND TRANSFERS, CHECKS FOR DEPOSIT AND/OR WITHDRAWAL; AND DECLARING AN EMERGENCY Presented by: Vicki Rios, Director, Budget and Finance Ms. Bower read the ordinance by title. Ms. Rios said the proposed ordinance updated the City's signature authority for banking transactions by removing Thomas Duensing, who recently vacated his position as an authorized signer on the City's bank accounts. A motion was made by Councilmember Ray Malnar, seconded by Councilmember Lauren Tolmachoff to adopt Ordinance No. 019-14. AYE: Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Other: Mayor Jerry Weiers (ABSENT) Passed City Council Meeting Minutes-January 22,2019 Page 10 of 14 17. ORDINANCE NO. 019-15 AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, CLARIFYING THE POWERS AND DUTIES OF THE HUMAN RELATIONS COMMISSION Presented by: Nancy Mangone, Assistant City Attorney Mr. Bailey withdrew the item. 18. ORDINANCE NO. 019-16 AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE SALE OF LAND BY THE CITY TO ADVANCED ACQUISITIONS, LLC ON THE SOUTHEAST CORNER OF 91ST AVENUE AND EMIL ROVEY PARKWAY/ORANGEWOOD ALIGNMENT AND DIRECTING THE CITY MANAGER TO EXECUTE ALL NECESSARY DOCUMENTS FOR THE SALE AND DIRECTING THE CITY CLERK TO RECORD A CERTIFIED COPY OF THE ORDINANCE Presented by: David D, Beard, P.E., City Engineer Ms. Bower read the ordinance by title. Mr. Beard said the proposed ordinance authorized the City Manager to enter into a Purchase and Sale Agreement to sell City-owned land consisting of approximately 18.5 acres, located on the southeast corner of the 91st Avenue and Emil Rovey Parkway/Orangewood Avenue alignment to Advanced Acquisitions, LLC, for$5,023,012.50. Mr. Beard said the property had been used as a parking lot from 2006 through 2017, commonly known as the "Brown Lot." Advanced Acquisitions, LLC ,would pay all closing costs and title insurance fees and there should be no expenses to the City for the sale of the property. Property maintenance would be eliminated and the sale would generate revenue for the City. A motion was made by Councilmember Jamie Aldama, seconded by Councilmember Ian Hugh to adopt Ordinance No. 019-16. AYE: Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Other: Mayor Jerry Weiers (ABSENT) Passed RESOLUTIONS 19. RESOLUTION NO. R19-12 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO THE FUNDING AGREEMENT OF HOUSING WITH THE ARIZONA DEPARTMENT OF HOUSING FOR HOUSING TRUST FUND-EVICTION PREVENTION PROGRAM FUNDING IN THE APPROXIMATE AMOUNT OF $464,250 ON BEHALF OF THE COMMUNITY ACTION PROGRAM City Council Meeting Minutes-January 22,2019 Page 11 of 14 Presented by: Stephanie Small, Director, Community Services Department Ismael Cantu, Community Action Program Administrator Ms. Bower read the resolution by title. Mr. Cantu said the proposed resolution authorized the City Manager to enter into an intergovernmental agreement (IGA)with the Arizona Department of Housing (ADOH) for Community Action Program (CAP) funding in the amount of$464,250 for an eviction prevention pilot program. Staff anticipated the funds would assist between 200 to 300 households within the City of Glendale. Councilmember Lauren Tolmachoff asked if the funds would assist Glendale residents with eviction prevention. Mr. Cantu said that was correct. Vice Mayor Clark had received a speaker's card from Phoenix resident James Deibler, who did not wish to speak but was in support of the resolution. Councilmember Aldama said the zip codes the funding would specifically go to were 85301, 85302, 85303, 85305 and 85307. The areas had been identified as having higher than normal eviction rates. • A motion was made by Councilmember Ian Hugh, seconded by Councilmember Jamie Aldama to adopt Resolution No. R19-12. AYE: Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Other: Mayor Jerry Weiers (ABSENT) Passed NEW BUSINESS 20. AUTHORIZATION FOR A BUDGET APPROPRIATION CONTINGENCY AND CASH TRANSFER Presented by: Michelle Woytenko, Director, Field Operations Ms. Bower read the item by title. Ms. Woytenko said the request was for approval for a budget appropriation and cash transfer from the General Fund Contingency to General Government Capital Projects, Building Maintenance Reserve in the amount of$660,000 and a transfer from General Fund Contingency to Public Facilities, Recreation, and Special Events in the amount of$404,630, for a total amount of$1,064,630. It would be used to fund critical capital repair and replacement projects at City facilities and the operating costs for Glen Lakes Golf Course. Ms. Woytenko said there were six HVAC projects and approximately 20 different roofing project locations that included six fire stations, two police stations, the Prosecutor's Office, community housing, the adult center, two libraries and other City buildings. City Council Meeting Minutes-January 22,2019 Page 12 of 14 Ms. Woytenko said at the November 27, 2018 Council Workshop, a short-term solution was approved to continue golf operations at the Glen Lakes Golf Course which included a modular trailer for the pro shop and course maintenance which included an electric generator to operate the irrigation system. The estimated additional funding needed to implement the short-term solution and maintenance of the golf course was$428,162. It was in addition to the original $200,000 budget appropriation and assumed golf operations through June 30, 2019. Councilmember Tolmachoff asked what the process was for prioritizing projects. Ms. Woytenko said staff had conducted a prioritization process. A critical designation included not only the imminent failure of the unit but also the criticality of the structure. Staff had a long-range funding plan in effect to make sure there was enough funding to keep City buildings operational until funding was available to get out of the current maintenance mode. Councilmember Tolmachoff asked if the roof repairs for the Prosecutor's Office were a temporary fix until a new location was found. Ms. Woytenko said the future of the Prosecutor's Office would be discussed at an upcoming February workshop. It was an interim fix to protect the employees and documents. James Deibler, Phoenix resident, was in support of the proposed action. A motion was made by Councilmember Bait Turner, seconded by Councilmember Jamie Aldama to approve item 20. AYE: Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Other: Mayor Jerry Weiers (ABSENT) Passed REQUEST FOR FUTURE WORKSHOP AND EXECUTIVE SESSION A motion was made by Councilmember Lauren Tolmachoff, seconded by Councilmember Ian Hugh to hold a special budget workshop on Tuesday, February 5, 2019 at 9:00 a.m. in the City Council Chambers and hold the next regularly scheduled workshop on Tuesday, February 12, 2019 at 12:30 pm, in City Council Chambers to be followed by an executive session pursuant to A.R.S. 38-431.03. AYE: Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Other: Mayor Jerry Weiers (ABSENT) Passed City Council Meeting Minutes-January 22,2019 Page 13 of 14 COUNCIL COMMENTS AND SUGGESTIONS Councilmember Aldama thanked the board and commission members attending the Council meeting. He appreciated their willingness to serve. Councilmember Aldama announced the January mobile office hours for the Ocotillo District would be 5:30 p.m. to 7:00 p.m. on January 30th at the Glendale Elementary School District board room, 7301 North 58th Drive. Speed mitigation and code enforcement would be discussed. Councilmember Malnar said he and Councilmember Tolmachoff were hosting a free shred event on Saturday, February 2nd. Residents could shred up to five boxes of documents at no cost. Councilmember Tolmachoff said the shred event would be held at the Foothills Library and reminded residents to get there early because the trucks filled up quickly. She thanked the Glendale Police Department for its assistance with the event. Councilmember Turner thanked the 64 volunteer board and commission members that were appointed. Serving on a City board or commission was important and provided input for Council. It was a good way to learn a lot about the City and any resident who was interested in serving could go to the City's website and click on "Boards and Commissions"to complete an application. Councilmember Turner said that the 56th Annual Glendale Arts Council Juried Art Show continued through the weekend at Sahuaro Ranch Park. He thanked the Glendale Arts Council for hosting the show. Vice Mayor Clark had attended the art show every year for the past 20 years. She said this year's show was one of the best juried shows that Glendale had seen in a long time. ADJOURNMENT Vice Mayor Clark adjourned the meeting at 6:52 p.m. I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the meeting of the Glendale City Council of Glendale, Arizona, held on the 22nd day of January, 2019. I further certify that the meeting was duly called and held and that a quorum was present. Dated this 13th day of February, 2019. 01111 J Glie . Bower, MMC, City Clerk City Council Meeting Minutes-January 22, 2019 Page 14 of 14