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HomeMy WebLinkAboutMinutes - Minutes - City Council - Meeting Date: 1/8/2019 City of Glendale 5850 West Glendale Avenue Glendale, AZ 85301 Ira GLEN Meeting Minutes Tuesday, January 8, 2019 12:30 P.M. Workshop Meeting Council Chambers City Council Mayor Jeny Weiers Vice Mayor Lauren Tolmachoff Councilmember Jamie Aldama Councilmember Joyce Clark Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Bart Turner CALL TO ORDER Mayor Weiers called the meeting to order at 12:31 p.m. ROLL CALL Present: Mayor Jerry Weiers, Vice Mayor Lauren Tolmachoff Councilmember Jamie Aldama Councilmember Joyce Clark Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Bart Turner Also Present: Kevin Phelps, City Manager Michael Bailey, City Attorney Tom Duensing, Assistant City Manager Chris Anaradian, Assistant City Manager Julie K. Bower, City Clerk WORKSHOP SESSION 1. COUNCIL ITEM OF SPECIAL INTEREST- DISCUSS THE POSSIBILITY OF INITIATING SOBER LIVING HOME REGULATIONS Presented by: Sam McAllen, Development Services Director Ms. Bower read the item by title. Mr. McAllen explained the item was introduced by Vice Mayor Tolmachoff and was related to sober living home regulations. He was seeking direction regarding the establishment of sober living home regulations. State rules had not yet been adopted but staff did find established regulations used in the City of Prescott. If the City adopted regulations, the regulations would be in effect until the State's regulations were adopted. Councilmember Aldama asked how many sober living homes were in Glendale. Mr. McAllen said there currently was not a registration process to track that information. Vice Mayor Tolmachoff wanted to know the locations of the homes and that the homes had proper management. She liked the Prescott ordinance. Councilmember Clark was in support of the regulations in the Prescott ordinance. Councilmember Aldama was also in support of something similar to the Prescott ordinance. Councilmember Malnar supported moving forward. Mayor Weiers asked who would enforce the regulations. Mr. McAllen explained registration would be done through the City's Business Licensing Department and the distance and zoning requirements would be handled by Planning and Zoning. Code Enforcement would handle the enforcement. City Council Meeting Minutes-January 8,2019 Page 2 of 9 Vice Mayor Tolmachoff said the homes that were not properly maintained and managed had left once Prescott adopted its ordinance. Councilmember Clark said the ordinance specified a plan of action needed to be in place and reviewed. She thought it made the most sense for the Community Development Advisory Committee (CDAC)to complete the review. Mr. McAllen said staff would discuss that option. Councilmember Aldama asked if the homes would be required to obtain a conditional use permit (CUP). Mr. McAllen said the homes would be required to follow group home distance and zoning requirements. Councilmember Aldama asked if off-site parking would be addressed. Mr. McAllen said it could be addressed. Vice Mayor Tolmachoff asked how many individuals were allowed in a group home. Mr. McAllen said there were two categories of group homes—those housing five residents or fewer and those with six to ten residents. The City of Prescott allowed up to twelve residents in a single home. Mr. Bailey said the ordinance would be a regulation on group homes, not a zoning ordinance. The purpose would be to regulate the group home itself, not deal with parking or square footage which would be addressed through zoning. Any violation would be a Class 1 misdemeanor as it was with any code violation. Civil citations would be issued for violations and escalated issues would be cited criminally. If cited criminally, the permit could be revoked with the possibility of penalties and fines. Mayor Weiers requested another workshop on the item to provide additional information before it went to a voting meeting. Mr. McAllen would place the item on a future workshop agenda for further discussion. 2. FISCAL YEAR 2018-19 CITY OF GLENDALE HOMELESS STRATEGIC ACTION PLAN UPDATE TO CITY COUNCIL Presented by: Stephanie Small, Director, Community Services Department Charyn Eirich-Palmisano, Revitalization Administrator, Community Revitalization Ms. Small said the following items would be covered: • Foundational information on Glendale data related to homelessness •Review of the 2016 Glendale Homeless Action Plan •Review recommendations for revisions to Glendale's Homelessness Strategic Plan efforts to date •Glendale's Homelessness Outreach efforts to date •Discussion of next steps Councilmember Clark had reviewed the provided materials and compared the City of Mesa's homeless and population ratio versus the City's. She asked for an explanation of the Point in Time Count. Ms. Small said the Point in Time Count captured the numbers at a specific point in time. She did City Council Meeting Minutes-January 8,2019 Page 3 of 9 not know why Mesa's number had fluctuated. The numbers had fluctuated throughout Maricopa County. The numbers had increased in the East and West Valley as people moved out of the central areas. Councilmember Clark questioned the accuracy of the count. She asked if there was criteria that all cities followed when conducting the counts. Councilmember Aldama asked if the effects of light rail in several cities was covered in the presentation. He wanted to know how transportation affected homelessness. Ms. Small did not have information regarding light rail and how it fit in the count. She would gather information from other municipalities and provide the information to Council. Mayor Weiers asked when the count was scheduled to be performed. Ms. Small said the next scheduled count would be conducted on January 22, 2019 from 5:30 a.m. to 12:30 p.m. Mayor Weiers did not feel the counts were a comparison with other cities but instead were a measuring tool to measure the effect on Glendale. Councilmember Clark agreed with Mayor Weiers but said the count was not serviceable if each city used different criteria or standards to conduct a count. She asked what homelessness category did the mentally ill fit into. Ms. Small said the count was required by the U.S. Department of Housing and Urban Development (HUD). Information was also based on partnering agencies' ideas to address the homeless.A mentally ill person generally fit into each category of homelessness. Vice Mayor Tolmachoff asked if HUD had standards for conducting a point in time count. Ms. Small said there were requirements from HUD for the type of data collected and volunteers could interact with more people than were included in the official count based on the HUD requirements. Renee Ayres-Benavidez, Supervisor of Revitalization Grants, said HUD mandated the time of year and the tabulation of results for submission. In Arizona, the Continuum of Care organized the counts and standardized the questions, times, the definition of"homeless" and how the data was compiled. Glendale counted the entire City, but other cities counted only in known homeless areas. Councilmember Turner asked which local organizations the City was partnered with to reach out to the homeless in the downtown area. Ms. Small said Glendale Works, Community Bridges and others had provided assistance. Councilmember Clark asked for information regarding a lack of identification (ID). Ms. Small said without proper documentation, if an individual lost his or her ID, it was impossible for the person to obtain new ID on their own. The City worked with several non-profit organizations that had the ability to assist in gathering documentation to get a new ID. Vice Mayor Tolmachoff asked for an explanation of"coordinated entry in the West Valley." Ms. Small said it was a program that helped get people off the streets.A homeless family could City Council Meeting Minutes-January 8,2019 Page 4 of 9 register at Pendergast but it was more difficult for a single person. Mayor Weiers asked how the City had a larger voice now than a year ago. Ms. Small said the Continuum of Care handled most of the process regarding funds received by non-profit agencies and the City had a seat on the board. Councilmember Aldama asked if staff was coordinating with organizations that provided direct assistance to the homeless in parks. Ms. Small said the problem was that those organizations were not able to connect the homeless to the long-term service assistance that was available. Staff had worked with the organizations during the point in time count and connected them to services when it was known they would be at a specific location. Councilmember Aldama suggested that a member of staff reach out to known organizations and provide information on how to connect with City services. Vice Mayor Tolmachoff asked for information on the Peoria Connect event. Ms. Eirich-Palmisano said Peoria Connect was a one-day event coordinated with the City of Peoria's Human Services, Police Department, City Court and various non-profits to provide services and assistance. It had been held twice in 2018. Ms. Benavidez presented information on the City's partnerships with Phoenix Rescue Mission and Community Bridges and the success in providing outreach through Glendale Works, the Mayor's initiative. Councilmember Malnar asked if the number of homeless students was included in the total number. Ms. Palmisano said it was a separate figure and was not part of the count of 164 adults and families. Councilmember Malnar asked if eligibility for assistance was limited to a certain area. Ms. Small explained most of the funding was based on income eligibility and location was not a factor. Mayor Weiers asked what Family Promise did within the City. Ms. Palmisano explained Family Promise had family shelters nationwide and provided families with a support network. It connected the families with services and with ongoing support. The headquarters was located in Phoenix and there was a new shelter in Glendale. Councilmember Turner asked for an explanation of"coordinated entry." Ms. Small said it was a HUD requirement for evaluating how a person could be housed. A common misconception was that families would be housed immediately. That was not the case. The coordinated entry process evaluated a family's needs compared to other families in the system to eventually get housing. Councilmember Turner asked for an explanation of"eviction prevention assistance." Ms. Small said the Department of Economic Security (DES) program assisted with rent or City Council Meeting Minutes-January 8,2019 Page 5 of 9 mortgage payments. Vice Mayor Tolmachoff asked for an explanation of"addressing encampments" and asked what the ordinance regarding urban camping allowed. Ms. Small said encampments had appeared throughout the City and had been addressed with Phoenix Rescue. Urban camping had been directly impacted by the ruling of the Ninth U.S. Circuit Court of Appeals. Mr. Bailey said the ruling stated that under the U.S. Constitution's Eighth Amendment, it was cruel and unusual punishment to criminally charge and penalize someone for urban camping when there were no other options available for sleeping. Under the ruling, he believed it was appropriate to ask a person to relocate or move but not to criminally charge the person. There was Council consensus to move forward. 3. COUNCIL SELECTION OF VICE MAYOR Presented by: Brent Stoddard, Director, Public Affairs Ms. Bower read the item by title. Mr. Stoddard reviewed the process for the selection of Vice Mayor at the first workshop of the year with a formal motion at the first voting meeting of the year. Vice Mayor Tolmachoff would be nominating Councilmember Clark for Vice Mayor. 4. PROPOSED 2019 LEGISLATIVE AGENDA Presented By: Brent Stoddard, Director, Public Affairs Ryan Lee, Intergovernmental Coordinator Ms. Bower read the item by title. Mr. Stoddard said staff would continue the practice of developing and defining the City's priorities to guide lobbying activities at the State Legislature. Information was provided to Council during the legislative session that tracked the bills the City opposed or supported. The legislative agenda would be presented to obtain Council consensus for the adoption of the agenda. Mr. Lee and Mr. Stoddard provided an overview of the legislative session for 2019. Councilmember Clark asked if the $32 Department of Public Safety (DPS) charge applied to the City's fleet vehicle registrations. Mr. Stoddard said it did apply and every registered vehicle was required to pay the $32 fee. Mayor Weiers asked if City vehicles had a permanent tag and were not registered every year. Michelle Woytenko, Field Operations Director, said the tag was permanent but the City was required to pay annual registration fees and was subject to the increase. There were approximately 1,400 registered vehicles in the City's fleet. Councilmember Clark asked if internal Arizona guidelines to meet drought conditions was an item being discussed. Mr. Stoddard said it was being discussed and he believed there was consensus, but details were being worked out. He would provide more information when it was available. Staff was working City Council Meeting Minutes-January 8,2019 Page 6 of 9 with other cities to be sure the changes treated everyone fairly. Councilmember Clark suggested that a workshop be scheduled after January to discuss the action related to the State's water supply. Mayor Weiers said cities were currently required to publish legal notices in the local newspaper. He supported a change that would allow cities to publish legal notices on their websites and believed other cities would agree with the change. Mr. Stoddard said the idea had been discussed several times previously with the League of Cities, without an outcome. Mayor Weiers said it had not been discussed in the past few years. He strongly supported advocating for a change because he believed there would be support. Councilmember Clark agreed that it was time to discuss it again with the League to obtain support to bring it to the Legislature. She asked if a stand-alone bill could be done. Mr. Stoddard said obtaining support from the League for a new item would not happen during the upcoming session because it was not part of the legislative agenda. In order to be successful, education and laying the ground work was necessary for future consideration. Staff did not have the capacity to work two major pieces of legislation at once. Vice Mayor Tolmachoff asked if there would be discussion regarding the extension of the Regional Transportation Sales Tax. Mr. Stoddard said there had been discussion, but he did not believe it would be introduced this year. It would be developed further with the League and the Maricopa Association of Governments (MAG). Vice Mayor Tolmachoff said it made sense to try again before it expired in 2025 because it was vital to the region for the tax to be extended. Mr. Stoddard said the Maricopa County Board of Supervisors had discussed putting the question on a ballot so it would not go back to the Legislature. It was critical to get the Legislature's authorization to take it back to the voters for extension before 2025. Councilmember Turner supported Councilmember Clark's request for a workshop on the issue of water. He explained the role of the Arizona Municipal Water Users Association (AMWUA) and the importance of issues related to water. Vice Mayor Tolmachoff asked if AMWUA had a seat on the Governor's committee. Councilmember Turner said the organization itself did not have a seat, but two AMWUA members, the City of Scottsdale and the City of Goodyear, did have seats. The AMWUA director attended committee meetings whenever possible. AMWUA also worked with the Central Arizona Project. There was Council consensus to proceed with the 2019 Legislative Agenda. CITY MANAGER'S REPORT No report City Council Meeting Minutes-January 8,2019 Page 7 of 9 CITY ATTORNEY'S REPORT No report COUNCIL ITEMS OF SPECIAL INTEREST Councilmember Turner referenced a memo that Council had received from the City Auditor's Office regarding personnel issues and policies. He wanted Council to review and provide input on several existing and upcoming policies. Councilmember Turner was interested in the studies that were conducted regarding the color of the residential recycle bins and changing the current color. He wanted the public to be aware of the proposed change and wanted the public's opinion on the color change. Councilmember Turner requested the results of the Employee Satisfaction Survey that was conducted last year. Councilmember Turner said the Regional Unity Walk was taking place in Tempe on January 26th. The walk would begin at 4:30pm. MOTION AND CALL TO ENTER INTO EXECUTIVE SESSION A motion was made by Vice Mayor Lauren Tolmachoff, seconded by Councilmember Ian Hugh to hold an'executive session. AYE: Mayor Jerry Weiers Vice Mayor Lauren Tolmachoff Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Joyce Clark Councilmember Bart Turner Passed EXECUTIVE SESSION Council entered into executive session at 2:59 p.m. for discussion and or consultation, to consider its position, and to provide instruction/direction regarding the appointment process for the Presiding Judge and discussion/consultation for legal advice with the City Attorney pursuant to A.R.S. §38-431.03(A)(1)(3) and for discussion regarding appointments to various boards, commissions and other bodies pursuant to A.R.S. § 38-431.03(A)(3)(4). A motion was made by Councilmember Jamie Aldama, seconded by Vice Mayor Lauren Tolmachoff to adjourn the executive session. AYE: Mayor Jerry Weiers Vice Mayor Lauren Tolmachoff Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Joyce Clark Councilmember Bart Tumer City Council Meeting Minutes-January 8,2019 Page 8 of 9 Passed Mayor Weiers adjourned the executive session at 3:47 p.m. ADJOURNMENT Mayor Weiers adjourned the meeting at 3:47 p.m. I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the meeting of the Glendale City Council of Glendale, Arizona, held on the 8th day of January, 2019. I further certify that the meeting was duly called and held and that a quorum was present. Dated this 29th day of January, 2019. / / - ^K. Bower, MMC, City Clerk City Council Meeting Minutes-January 8, 2019 Page 9 of 9