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HomeMy WebLinkAboutMinutes - Minutes - Arts Commission - Meeting Date: 11/16/1983MINUTES OF A REGULAR MEETING OF THE GLENDALE ARTS COMMISSION OF THE CITY OF GLENDALE, HELD AT THE SENIOR CENTER, 7121 N. 57th AVENUE, MANZANITA BUILDING, ROOM #4, WEDNESDAY, NOVEMBER 16, 1983 AT 3:00 P.M. CALL TO ORDER The meeting was called to order by Chairwoman, Marie Sands at 3:00 P.M., with the following members present: Enid Abel, Dr. Joseph Atkins, Lowell Rogers, Robert Page, Betty Wade and Nelda Crowell. Also present was: Tonda Gorton, Arts Services Coordinator and Deborah Whitehurst, Museum/ Special Projects Coordinator for the Arizona State Arts Commission. APPROVAL OF MINUTES MOTION by Enid Abel, seconded by Betty Wade to approve the minutes of the previous meeting of October 26, 1983. Motion passed unanimously. DISCUSSION Chairwoman, Marie Sands opened the meeting by explaining that Mr. Dick Whitney, Chairman of the Arizona Commission of the Arts could not be present for our meeting, but with us instead today was Debra Whitehurst to speak on the subject: The State Arts Commission. Debra began by explain- ing that the agency was established in 1967, as a State agency to assist communities, provide grants to non-profit agencies, provide art in public places and administer programs such as, art services, community development, education and performing and visual arts. The commission is comprised of 15 members, who are appointed by the Goveno.r and serve a term.of three years. They are responsible for formulating policymaking and awarding grants. Next, Tonda Gorton spoke briefly about the art services program areas. Direct services included things such as, traveling exhibitions, ticket discounts, Artists - in Education, art in Arizona towns and Artists Fellowships. The City of Glendale could apply for a grant but must do so by April 1, 1984. Discussion and questions followed regarding the grant program. Certain guidelines are dictated by the State Arts Commission in governing this program. Debra Whitehurst went on to speak about the artists roster, for the commissioning of artists. Every year 5 people are appointed to screen the artists, 75% must be Arizona artists and 25% can be from out- side,the state. The roster is carried out to various meetings, we would contact the artist personally and have him meet with us. Debra Whitehurst also mentioned the National Endowment of the Arts, as far as funding for certain projects. We have to submit a letter of intent by June or July to apply for funds. The commission was anxious to see the slides Debra Whitehurst has of the artists who are on the roster. Debra was then asked if she would be available for our next meeting which was tenatively set for January 25, 1984 to present her slide show. Beverley was directed to place this item on the next agenda. Next, Bob Page reviewed the legal side of the book "% of Art". He highlighted some of the problems and concerns as raised in the book. One thing in particular he noted was the fact that as written, our ordinance dedicates money for art for all new construction projects. Not included in this are streets or water and sewer projects. We will have to closely watch our budget, there may be need for concern in the future as construction projects die down. We may have to look at this again with the City Council. Another concern raised was "What about re -furbishing? Who pays for this? What about moving a piece of art?" We want to make sure we do not have to many restrictions set upon us. Also we need to take a look at copyright and re -production rights. Next, Joe Atkins had a few words to say about the procurement of art. With any kind of sculpture you have to be very careful of vandalism, it is very expensive to have works of art redone because of this. Also, he warned, don't get locked into local artists and/or galleries and the petty jealousy that exist. If you are going to commission a piece of art know what you are getting beforehand. Have the artists do a model if at all possible. Use local galleries as avenues if you don't have exclusion contracts. Anotherthing, don't just buy a name, look at the artist, look at the art work, check it out before you buy it. One last thing, don't rule out private collections which may be for sale by state or public auction. The purchasing at auctions will be reported later on. Marie Sands then urged everyone to do what Joe Atkins and Bob Page have been doing, get involved and start educating ourselves. The next order of business Marie Sands directed Beverley Miller to read aloud a form letter she had written to send out to artists who have been sending in information about themselves and/or calling. MOTION by Lowell Rogers, seconded by Nelda Crowell to send out the letter as written thank- ing artists for their interest in public art for Glendale (copy attached). At the next meeting, Beverley Miller will bring in all of the materials artists have been submitting about themselves so everyone can take a look. Discussion then centered on the next meeting date. MOTION by Enid Abel, seconded by Joe Atkins to skip the December meeting of the Glendale Arts Commission - MOTION passed unanimously. At our next meeting we will discuss the role of dealers and galleries with this commission and possibly set up some guidelines for dealing with them. There being no further business MOTION by Nelda Crowell seconded by Enid Abel to adjourn the meeting at 4:40 p.m. MOTION passed unanimously. Beverley 1 er Staff Coordinator for the Arts Commission