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HomeMy WebLinkAboutMinutes - Minutes - City Council - Meeting Date: 11/13/2018r a � r 2 City of Glendale 5850 West Glendale Avenue Glendale, AZ 85301 ra q. 3 ji b Meeting Minutes q. Tuesday, November 13, 2018 12:30 P.M. Workshop Meeting Council Chambers City Council Mayor Jerry Weiers Vice Mayor Lauren Tolmachoff Councilmember Jamie Aldama Councilmember Joyce Clark Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Bart Turner rt i E CALL TO ORDER ROLL CALL Present: Mayor Jerry Weiers Vice Mayor Lauren Tolmachoff Councilmember Jamie Aldama Councilmember Joyce Clark Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Bart Turner Also Present: Kevin Phelps, City Manager Tom Duensing, Assistant City Manager Chris Anaradian, Assistant City Manager Michael Bailey, City Attorney Julie K. Bower, City Clerk WORKSHOP SESSION 1. HANDHELD MOBILE DEVICES, PROHIBITED CONDUCT Presented by: Rick St. John, Police Chief Ms. Bower read the item by title. Chief St. John was seeking Council direction on whether to proceed with an ordinance prohibiting the use of handheld devices while driving. The proposed ordinance was modeled after the City of Surprise's ordinance, which made using a handheld device while driving a primary offense with appropriate exceptions. The offense was a civil violation with a fine up to $250. Mayor Weiers asked for clarification ori what was considered a "hand-held device." Chief St. John said the ordinance stated any device used to send or receive communication. Devices could still be used in hands-free mode. Mayor Weiers supported the ordinance being a secondary offense rather than a primary offense. Chief St., John said the proposed new ordinance contained an educational period that would allow the first contact with a driver to be informative to make the driver aware of the ordinance. Mayor Weiers asked if a driver was using the GPS feature for directions, would the driver be stopped. ' Chief St. John said if the driver was distracted by the device, it would be a violation. Councilmember Clark supported the ordinance as a primary offense. She asked if there were other appropriate exceptions to using a handheld device while driving, other than in an emergency. Chief St. John said there were no other exceptions. Mayor Weiers asked how the ordinance would impact officers who used devices while driving. City Council Meeting Minutes - November 13, 2018 Page 2 of 10 Chief St. John said it was a concern for the department and there was a policy in place. He said there would be education for the officers as well. Vice Mayor Tolmachoff was in support of the ordinance as a primary offense. Surprise's ordinance provided. law enforcement and medical personnel an exemption. Councilmember Hugh agreed with moving forward with the ordinance. Councilmember Malnar asked if there was state statute that prohibited teenage drivers from texting while driving. Chief St. John said there was for drivers under the age of 18. Councilmember Malnar asked if listening to music on a cell phone would be a violation or was the violation for communicating: Chief St. John said it was a communication ordinance. It would apply to sending and receiving communications through a hand-held device. Vice Mayor Tolmachoff said the ordinance's definitions explained it had'to be without the use of either hand but could be,a button on the steering wheel or in a holder. Mayor Weiers asked if it would be a violation if the driver was at a complete stop n a running car and was looking at the phone. A Chief St. John said it would be a technical violation but was confident officers would not"pull a driver over and -issue a_citation under that scenario. Mayor Weiers would support the ordinance if it was clearly stated drivers had to be at a complete stop to look at or use their device`without being in violation. Councilmember Turner supported the proposed ordinance. Mayor Weiers asked if there could be a clarification in the ordinance that it was not a violation to look at a device while completely stopped on the street. Chief St. John supported language that directed officers to cite only if a safety hazard was createdfrom use of a device. Councilmember Malnar'agreed with Mayor Weiers' change to the ordinance. Councilmember Aldama did not agree that it was safe to use a device while stopped at a traffic signal or sign. ' Councilmember Clark agreed with Councilmember Aldama: She supported the ordinance as written. There was Council consensus to proceed with the proposed ordinance. , City Council Meeting Minutes - November 13, 2018 Page 3 of 10 2... COUNCIL ITEM OF SPECIAL INTEREST — PUBLIC SAFETY FACILITIES NEEDS ASSESSMENT Presented by: Michelle Woytenko, Director, Field Operations Ms. Bower read the item by title. Ms. Woytenko said staff,was requesting Council consensus to move foward with a needs assessment for Public Safety facilities that was requested by Councilmember Aldama. There were four deliverables for the planning process and the assessment would include all�22 Public Safety buildings. Councilmember Aldama requested the assessment to prevent the further deterioration of existing facilities. Vice Mayor Tolmachoff asked if a scale was used to give older buildings priority. Ms. Woytenko said staff was prioritizing the assessments for all of the buildings and was also assessing the immediate needs of the older buildings: The assessment related to existing structures. The potential of combining services would be part of the third deliverable and its associated options. There was Council consensus to proceed. 3. HEROES REGIONAL PARK LIBRARY PUBLIC ART PROJECT - FINAL DESIGN Presented by: Stephanie Small, Community Services Director Mojgan Vahabzadeh, Arts & Culture Program Manager Ms. Bower read the item by;title. Ms. Vahabzadeh provided an in-depth explanation of the elements included in the project. Mayor Weiers suggested sandblasting the background rather than the figures so that the foreground would be easier to clean. Ms. Vahabzadeh said the option was considered but the blast was low-level and would not create high grooves. Mayor Weiers was concerned that the coloring of the figures would not be consistent even with small grooves. Councilmember Clark praised the design but requested that the evolution of the aircraft industry pictures be replaced because the pictures did not represent Glendale. Mayor Weiers agreed with Councilmember Clark and added that Glendale's heroes should have been included since the installation was at Heroes Park,and Library. Councilmember Aldarria commended the Arts Commission for its work. He agreed with the comments from Mayor Weiers and Councilmember Clark. He wanted to add the people that had helped shape the City. Ms. Vahabzadeh said art was subjective. She explained the imagery of the symbolic elements were selected through a public process and explained the complications of adding more elements. Councilmember Aldama said there was time for Council to suggest changes before the work started City Council Meeting Minute's - November 13, 2018 Page 4 of 10 { Councilmember Malnar agreed with the suggested changes. He asked if the cost of maintaining the terrazzo had been considered and if preventative measures would be taken to preserve it. Ms. Vahabzadeh said the artist was working with a fabricator experienced in working with terrazzo and every precaution had been taken. Councilmember. Malnar explained the difference between terrazzo used in flooring and in an art, piece. He wanted to be sure the correct materials were used. Ms. Vahabzadeh said maintenance was taken into consideration. The hope was to make the piece functional art, not a sculpture element. Mayor Weiers asked if there was a terrazzo piece of art used in the West Valley that Councilmembers could view. He wanted to see how it was maintained and how it looked long-term before he would support the project. Ms. Vahabzadeh would need to get the information and provide it to Council. Councilmember Malnar was concerned about the'maintenance after five years or more and wanted to be sure it was budgeted properly. Mr. Phelps was familiar with terrazzo flooring and had found the material to be durable with routine maintenance. Councilmember,Turner supported the design as presented. Councilmember Clark felt some of the symbols were not appropriate for a design labeled, "Neighborhood Roots." She requested Council consensus to direct the artist to replace the symbols. Mayor Weiers said the replacement symbols could include citrus Vice Mayor Tolmachoff asked if there was time to change elements based on Council's preference. Ms. Vahabzadeh said the hope was not to delay any elements of construction. Ms. Small added there was time to add or remove elements of the design and appreciated Council's feedback. s Vice Mayor Tolmachoff asked if replacement of the space ship `with a tractor would be an acceptable compromise. Councilmember Clark understood there were time constraints and that was why she had suggested replacement of the three elements with existing designs in order to keep the project within the allotted timeframe. Mayor Weiers suggested that citrus, a tractor and an airplane replace the blimp, spaceship and planet. Councilmember Clark agreed with Mayor Weiers' suggestion. Councilmember Hugh had no objection to the suggested changes. Ms. Small would work with the artist to incorporate the changes and would update Council via a City Council Meeting Minutes - November 13, 2018 Page 5 of 10 memo on the process. 4. LINCOLN LOGISTICS ANNEXATION AREA NO. 203 (AN -203) AT 6648 NORTH SARIVAL AVENUE Presented by: Sam McAllen, Director, Development Services David Williams, AICP, Planning Administrator Ms. Bower read the item by title. Councilmember Clark had no objections to the annexation request but asked if there was a way to specify a timeframe for the removal of the structures. Mr. Williams would work with the City Attorney's Office to add the stipulation. It was approximately a 4 to 5 -month timeframe to, remove the structures. Vice Mayor Tolmachoff asked if people were still living on the property. Mr. Williams said there was an inspection of the property and it appeared to be unoccupied. Vice Mayor asked how the property would be secured to avoid squatters. Mr. Williams suggested using the effective date of the annexation to take responsibility for the property. Councilmember Turner requested that a workshop regarding proposed annexations routinely be held prior to the annexation being brought to Council for a vote. Councilmember Clark asked when the active leases expired. Adam Baugh, Withey Morris, attorney for the applicant, did not have the information but said there were active leases even though the buildings were unoccupied. The applicant could not remove the structures until the leases ended. The leases were inherited when the property was acquired by the applicant. Councilmember Clark would be more comfortable if a stipulation was added to the zoning application of an exact'date'for structure removal. Mr. Bailey said staff would find and present a solution at the voting meeting. 5. GLENDALE MUNICIPAL GOLF COURSES — GLEN LAKES Presented by: Tom Duensing, Assistant City Manager Jim Burke, Director, Public Facilities, Recreation and Special Events Stephen Dudley, Building Safety Official, Development Services Michelle Woytenko, Director, Field Operations Ms. Bower read the item by title. Mr. Duensing provided an update regarding the closure of Glen Lakes Golf Course due to safety violations. He was seeking Council direction to proceed with temporary measures to open the course while an evaluation was conducted. Mr. Dudley explained the inspections that were carried out and the notice of violations that were issued for the"pro shop and clubhouse and the maintenance building. Mr. Duensing said the three 'options for the property presented at the October 23, 2018 workshop City Council Meeting Minutes - November 13, 2018 Page 6 of 10 were: • Continue to operate as a municipal golf course • Repurpose the site for a regional park • Develop the site to include a neighborhood park He said staff was seeking Council direction on whether to continue operating Glen Lakes as a municipal golf course. Ms. Woytenko said the short-term issues with'the maintenance building were electricity for the irrigation system and a secure storage area and an indoor work area. The short-term issue for the clubhouse and pro shop wa's providing a portable building with generated electricity and portable restrooms which would suffice for 60 to 90 days. A longer-term solution included a trailer which would have wired electricity, water, sewer and data connections. The trailer would require a state permit. Mr. Duensing said the estimated operating cost for FY18-19 was $429,500. The additional costs for the interim pro shop, and maintenance building was $198,662 for a total of $628,162. Mayor Weiers said the remaining costs to keep the course open for less than 7 months was approximately $2,000 per day for the rest of the fiscal year. He was concerned about the money being spent at the golf course when funds were needed to maintain landscaping and amenities at other City parks. Councilmember Turner suggested allowing the course to remain open through the season and developing a plan rather than shutting down completely. Vice Mayor Tolmachoff said there had not been capital investments made in other areas of Glendale except for Fire Station No. 52. She did not agree that Glen Lakes had been neglected while other parts of the City received funding. She preferred a fiscally -responsible decision to move on from Glen Lakes and use the funds for other parks. Mr. Phelps said the goal of having a $50 million fund balance was near, thanks to the funding 'decisions of the Council However, it came at a price and capital needs had been delayed. He also disagreed with the statement that Glen Lakes had been neglected. It was due to the financial state of the City at the time. Mayor Weiers did not want to change the direction the City was heading in providing security towards the possibility of another economic downturn. Vice Mayor Tolmachoff asked if the month-to-month cost for maintenance was approximately $36,000. Mr. Burke said the cost was -approximately $36,000 - $38,000 per month. Mr. Duensing said if the course remained open, there would be revenue to offset costs. There was a required 90 -day termination notice to the current operator. If the course shut down completely, the City would pay the operator three months of the annual $75,000 management fee. If the operator maintained the course at a golf course level, Glendale would pay between $38,000 and $40,000 per month. Vice Mayor TolmacFoff felt it was the City's responsibility to maintain the grounds at a basic level until a final decision was made. Councilmember Clark asked what the management fee would be for three months. City Council Meeting Minutes- November 13, 2018 Page 7 of 10 i Mr. Duensing said it was $6,250 per month so three months would be $18,750. Councilmember Clark asked what the monthly cost was for a generator to maintain the course. Ms. Woytenko said there was a one-time cost of $340 for a manual fuel pomp and an ongoing monthly cost of $2,000 for fuel for the generator. Councilmember Clark asked what was the cost for water for the course. Mr. Duensing said water for three months would be approximately $1,600. Councilmember Clark asked if the contract was terminated, would the maintenance costs continue. Mr. Duensing said the City could take over maintenance. Councilmember Clark estimated it would cost approximately $55,000 to maintain the course for three months. I Mr. Phelps said that amount did not include course maintenance. Councilmember Clark was in support of paying the estimated $55,000 for three months to end the contract. She also suggested a meeting so that the public could speak about the park system. Vice Mayor Tolmachoff agreed with the suggestion for a public meeting. She asked if the monthly operating cost was $36,000 Mr. Duensing said staff would calculate the costs for 90 days. Mayor Weiers requested the associated costs for maintenance of the equipment. Vice Mayor Tolmachoff said if City employees were used to maintain the course, the regular work of the employees would not get done.: She said it was something to consider. Mayor Weiers said if it resulted in overtime, Council needed to be made aware of it. Councilmember Malnar agreed with a public meeting. He estimated costs at $24,000 plus maintenance costs. He asked if the costs included the interim pro -shop. Mr. Duensing would calculate the cost difference of allowing play and provide it to Council Councilmember Hugh did not want to use contingency funds. He supported holding a community meeting. Councilmember Turner said"other assets could be sold to provide funding. He supported keeping the course open during the 90 -day period and also supported the public meeting. Vice Mayor Tolmachoff suggested holding the public meeting prior to the November 27th workshop.. She also suggested the City provide the 90 -day termination notice to the management company. Councilmember Clark supported providing the 90 -day termination notice to the course manager Councilmember Turner asked if the notice could be rescinded, if necessary. City Council Meeting Minutes - November 13, 2018 Page 8 of 10 i Mr. Duensing was unsure ift.there was a provision to rescind the decision. Mayor Weiers asked that an answer be provided at the next workshop. Mr. Duensing recommended if the notice could be rescinded, that the notice be given. There was Council consensus to proceed with the notice if it was possible to rescind it. Councilmember Aldama asked when the last major inspection -of Glen Lakes was and what was the frequency. Mr. Dudley said Building Safety did not conduct regular inspections of facilities. Councilmember Aldama supported a public meeting and was open to keeping the course open for 90 days. Councilmember Clark said the public meeting would be held on November 19, 2018 at 6:00 p.m. in the Council Chambers. Mayor Weiers said it would'be a meeting for Council to listen to the community. Mr. Phelps said staff would provide a 90 -day cost analysis of available options for the course at the November 27, 2018 workshop. CITY MANAGER'S REPORT No report CITY ATTORNEY'S REPORT No report COUNCIL ITEMS OF SPECIAL INTEREST Mayor Weiers asked staff to research renaming the road that went westbound from 91st Avenue into the stadium to Hickman Street or Hickman Boulevard to recognize the Hickman family's contribution to Glendale. MOTION AND CALL TO ENTER INTO EXECUTIVE SESSION A motion was made by Councilmember Joyce Clark, seconded_ by Vice Mayor Lauren Tolmachoff to hold an executive session. AYE: Mayor Jerry Weiers Vice Mayor Laurej n Tolmachoff Councilmember Jamie Aldama Councilmember Joyce Clark Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Bart Turner Passed City Council Meeting Minutes - November 13, 20f8 Page 9 of 10 EXECUTIVE SESSION , Council entered executive session`at 3:49 p.m. to discuss appointments involving City boards, commissions and other bodies pursuant to A.R.S. § 38-431.03(A)(3)(4)). ADJOURNMENT Mayor Weiers adjourned the meeting at 4:02 p.m. I I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the meeting of the Glendale City Council of Glendale, Arizona, held on the 13th day of November, 2018. 1 further certify that the meeting was duly called and held and that a quorum was present. Dated this 10th day of December, 2018. 4 JuI(�,'C. Bower, MMC, City Clerk 0 0 4 City Council Meeting Minutes - November 13, 2018 Page 10 of 10