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HomeMy WebLinkAboutMinutes - Minutes - Citizens Transportation Advisory Commission - Meeting Date: 10/4/2018 111 III IP:re MINUTES CITIZENS TRANSPORTATION OVERSIGHT COMMISSION GLENDALE TRANSPORTATION OFFICE 6210 W. MYRTLE AVENUE - BUILDING A, SUITE 111 GLENDALE, ARIZONA 85301 OCTOBER 4, 2018 6:00 P.M. Present: Tom Schmitt, Chair John Geurs, Vice Chair John Fernandes, Commissioner Chris Hauser, Commissioner Chuck Jared, Commissioner Marie Nesfield, Commissioner Jack Nylund, Commissioner Barbara Rose, Commissioner Christopher Sund, Commissioner Joan Young, Commissioner Also Present: Purab Adabala, Transportation Planning Administrator Patrick Sage, Transportation Planner Marilu Garcia Ramirez, Transportation Planner Kevin Link, Transit Administrator Javier Gurrola, Principal Transportation Engineer Kurt Christianson, Assistant City Attorney Attendees: Dean Chambers 1. CALL TO ORDER Chair Schmitt called the meeting to order at 6:00 p.m. 2. APPROVAL OF THE AGENDA -WITHDRAWALS AND CONTINUANCES ACTION BY CTOC: Approval of the agenda for the October 4, 2018 Citizens Transportation Oversight Commission, as submitted. • Motioned by Commissioner Jack Nylund, seconded by Commissioner Chuck Jared AYE: Chair Tom Schmitt Vice Chair John Geurs Commissioner John Fernandes Commissioner Chris Hauser Commissioner Chuck Jared Commissioner Marie Nesfield Commissioner Jack Nylund Commissioner Barbara Rose Commissioner Christopher Sund Commissioner Joan Young Passed 3. CITIZEN COMMENTS None. 4. APPROVAL OF THE MINUTES ACTION BY CTOC: Approval of the minutes from the September 6, 2018 meeting of the Citizens Transportation Oversight Commission, with the following changes: • Correct misspellings of Assistant City Attorney Christianson's last name. •Agenda Item 8: Change "Vice Chair Geurs reported..." to "Commissioner Nylund reported..." Motioned by Vice Chair John Geurs, seconded by Commissioner Joan Young AYE: Chair Tom Schmitt Vice Chair John Geurs Commissioner John Fernandes Commissioner Chris Hauser Commissioner Chuck Jared Commissioner Marie Nesfield Commissioner Jack Nylund Commissioner Barbara Rose Commissioner Christopher Sund Commissioner Joan Young Passed 5. TITLE VI REQUIREMENTS AND QUESTIONNAIRE Mr. Link announced that as a sub-recipient of federal transit funds, the city of Glendale is required to adopt a Title VI Implementation Plan. Mr. Link provided the following information: •The city adopted its current plan in 2015, at a time the CTOC members were asked to complete the questionnaire. • •As part of the requirement, the city's Title VI plan must be updated every three years. •As part of this plan, the city is required to report the racial and ethnic composition of all non-elected, transit-related committees, which includes CTOC. Mr. Link requested that the CTOC members consider completing the voluntary survey and return the form to Mr. Sage either at the meeting or by email. Mr. Link assured that all information will remain anonymous. Commissioner Nylund wondered why the survey doesn't require the Commissioners to include their names. Mr. Link replied that the Title VI program intends for this information to be collected anonymously. 6. MARYLAND AVENUE PEDESTRIAN/BICYCLE CONNECTION PROJECT Mr. Chambers gave a presentation on the Maryland Avenue Bike and Pedestrian Connectivity Project, which included the following: • Project Location:Maryland Avenue from 75th Avenue to 69th Avenue • Existing conditions, including neighborhood characteristics and use. • Discussions of the September 11, 2018 project public meeting. • Proposed and recommended project design concepts. Vice Chair Geurs inquired about the cost for the project. Mr. Sage mentioned that the city has a been awarded a grant of approximately $260,000 to cover much of the construction funding for the project. Chair Schmitt asked if GO funds would be utilized. Mr. Sage replied the grant requires local matching funds that will likely be paid from GO funds. 7. PAVEMENT MANAGEMENT PROGRAM UPDATE Mr. Gurrola gave a presentation on Glendale's Pavement Management Program, which included the following information: • Pavement Management Introduction • Pavement Condition Index (PCI) • Pavement Treatment Types and Costs • Programming and Implementation • Future Reconstruction Program — FY2019-2023 • Program Funding • Program Progress and Status • Pavement Program Goals Mr. Gurrola explained that the PCI assessment is done by Infrastructure Management Systems (IMS), a company contracted by the city. Mr. Gurrola explained that IMS drives a van, collects data, and inputs the data into their software system. Mr. Gurrola stated that the city of Phoenix has its own van, which cost approximately $1 million and its own proprietary software system. Mr. Gurrola reported that the city of Surprise staff conducts its own PCI assessment using University of Michigan guidelines. Commissioner Nylund inquired about the use of actual rubber in the treatment products. Mr. Gurrola explained that some of the treatments use artificial polymers; however, the FAST treatment uses rubber from tires. The treatment used on a project at 67th Avenue and Union Hills, diverting of approximately 8,000 tires from the Glendale landfill. Commissioner Fernandes inquired which treatment was used in his neighborhood and provided the location. Mr. Gurrola stated that crack seal was used for the streets. Commissioner Fernandes stated that the application was inconsistent and there are still many untouched cracks. Mr. Gurrola explained that in a badly cracked area it isn't feasible to fill all the cracks. Instead, the crew will "ladder" the sealing. Mr. Gurrola stated that if too much crack seal is used, some residents complain because the crack seal gets on their tires and then tracked onto their driveways. Mr. Gurrola commented that future scenarios may result is the use of an alternative treatment method to minimize these impacts. Chair Schmitt commented that alligator cracking is a sign of the sub-surface failing and did not feel that the city should seal those streets. Mr. Gurrola stated that this may apply to arterial streets, but not residential. Chair Schmitt disagreed. Commissioner Nylund questioned the cost of the future reconstruction project along Glendale Avenue from Loop 101 to El Mirage Road and noted that it was twice as much per mile as the other proposed projects. Mr. Gurrola explained that the Glendale Avenue project was a CMAR project and the city is paying more for the project to significantly accelerate project completion. Mr. Gurrola stated that this CMAR project, scheduled for FY2019-2020, is a directive from city • management. Mr. Adabala added that this project was a request from Luke Air Force Base, in order for Glendale Avenue to be completed before Luke Days. Mr. Adabala explained that the normal bid process would take too long for the project to be completed in time. Chair Schmitt wondered why design-build could not be used and Mr. Adabala replied that it would still take too long. Mr. Gurrola added that since the project is a full reconstruction, all facets of the project must be brought up to ADA compliance per the Department of Justice directive, which also increases costs. Commissioner Nylund stated that there is a lot of open land by El Mirage and wondered if the ADA requirements for open land are the same as for residential. Mr. Gurrola commented that the project design would identify the specific requirements. Chair Schmitt asked if staff was coordinating the street project to minimize impacts to residents and trying to avoid where other projects are occurring. Mr. Gurrola stressed that staff looks to minimize impacts to traffic and to avoid conflicts with utility company projects. Chair Schmitt inquired about Camelback Road and noted that there are utilities going in along the road which should be done first. Mr. Gurrola agreed. Commissioner Young inquired if all pavement improvements are done by contractors. Mr. Gurrola replied that the vast majority of the work is performed by contractors, but noted that a city-employed crew performs basic patching and some intersection ramps construction. The city does not have the manpower or equipment to perform larger projects. Commissioner Nylund asked if the streets crew was back up to full staff. Mr. Gurrola replied in the negative and noted that the team is operating lean. Mr. Gurrola stated that his crew is filling forty to fifty potholes a day, and noted that the crew was very busy during the summer with buckling sidewalks. Mr. Gurrola explained that he also has a small budget to use a contractor for small projects when the city crew is operating at capacity. Commissioner Nylund stressed that the streets are the most important asset that the city owns and the Commission must support the department's maintenance needs. Commissioner Nylund noted that the Commission was successful in supporting the allocation of some additional funds for the Glendale Airport, indicating that the Commission's recommendations are heard. Mr. Gurrola noted that the Pavement Management Program has very high visibility. Vice Chair Geurs commented that in his neighborhood, grass is growing in the cracks of the streets and wondered if the crew removes the grass. Mr. Gurrola stated that the crack seal should be warm and dense enough to kill the grass when applied. Vice Chair Geurs commented that the grass fills in the crack and so the crew may not see the crack to fill. Vice Chair Geurs reported on a pot hole in his neighborhood which took six weeks to fill, and then quickly opened back up. Vice Chair Geurs stated that only gravel was put into the pot hole and it was not compacted. Vice Chair Geurs asked if there was a city policy in which companies are liable for damages/repairs to city streets. Mr. Gurrola stated that currently, any company can cut into the city pavement, and that staff is drafting a Pavement Cut Moratorium Ordinance to manage this issue. Mr. Gurrola was thanked for his presentation. [Commissioner Jared excused himself from the meeting during the agenda item.] 8. MANAGER'S REPORT Mr. Sage presented the Manager's Report: • Glendale Active Transportation Plan Technical Advisory Meeting, Thursday, October 18. •Glendale Active Transportation Plan Public Meeting, Tuesday, October 23. 9. COMMISSION AND STAFF UPDATES Commissioner Nesfield reported on the October 1st CBAC Meeting, where Parks and Recreation staff presented on a proposed bicycle park at Foothills Park. Commissioner Rose reported that she attended the September 11 public meeting on the Maryland Avenue Pedestrian/Bicycle Connection project. 10. FUTURE AGENDA ITEMS The following items were requested for upcoming agenda items: • Project Management—83rd Avenue Half Street Improvement Project •Glendale Speed Limits • Emergency Vehicle Pre-emption in Glendale 11. NEXT MEETING The next regular meeting of the Citizens Transportation Oversight Commission will be held on November 1, 2018 at 6:00 p.m., in the Transportation Office, 6210 W. Myrtle Road - Building A, Suite 111, Glendale, Arizona, 85301. (-\ 12. DJOURNMENT t The`Citi Transportation Oversight Commission meeting minutes of October 4th, 2018 were submitted and ka ri, _d this 1st day of November, 2018. �S Patrick Sage Recording Secretary