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HomeMy WebLinkAboutMinutes - Minutes - City Council - Meeting Date: 9/11/2018 City of Glendale 5850 West Glendale Avenue Glendale, AZ 85301 GuiaticfE Meeting Minutes Tuesday, September 11, 2018 12:30 P.M. Workshop Meeting Council Chambers City Council Mayor Jerry Weiers Vice Mayor Lauren Tolmachoff Councilmember Jamie Aldama Councilmember Joyce Clark Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Bart Turner CALL TO ORDER Mayor Weiers called the meeting to order at 12:31 p.m. ROLL CALL Present: Mayor Jerry Weiers Vice Mayor Lauren Tolmachoff Councilmember Jamie Aldama Councilmember Joyce Clark Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Bart Turner Also Present: Kevin Phelps, City Manager Tom Duensing,Assistant City Manager Jack Friedline,Assistant City Manager Michael Bailey, City Attorney Julie K. Bower, City Clerk WORKSHOP SESSION Mayor Weiers announced that agenda item 2 would be heard first. 1. GILA RIVER ARENA FISCAL YEAR 2017-2018 OVERVIEW Presented by: Tom Duensing, Assistant City Manager Guest Presenter: Chuck Steedman, AEG Facilities, Chief Operating Officer Guest Presenter: Dale Adams,AEG Facilities, Gila River Arena General Manager Ms. Bower read the item by title. Mr. Steedman provided an overview of the arena. He said AEG's contract had been extended to 2026. He reviewed arena bookings, the approach to obtain arena bookings, actual booking information and operational improvements. He said the total number of booking since July 2016 was 70 and that was a big increase over past bookings. The arena: •Sold the most tickets in any one fiscal year since 2009-2010 • Had the highest total gross ticket revenue over the past eight years • Had 66% more concerts this year compared to year prior • Had the most events held in July since 2009 •Added Stars on Ice Olympic year tour •Diversified programming adding two Christian shows and two Latin shows Mr. Adams added it was important that AEG had established that the City was "open for business" in the marketplace for concerts and events when it obtained control in July 2016. Councilwoman Clark asked what AEG was doing to address the issues of lack of education within the industry and misinformation regarding the ability of the venue to host events. Mr. Steedman said staff had reached out to managers and acts to promote the arena as being capable of hosting events. Councilmember Clark asked when hockey ice training was scheduled, was the arena able to host another event in the same day. City Council Meeting Minutes-September 11,2018 Page 2 of 9 Mr. Steedman said the agreement allowed the arena to book any day other than an NHL game day. Councilmember Clark asked how extensively Twitter and Facebook was used. Mr.Adams said the arena was incredibly active on social media. It also engaged with social media listening platforms to receive instant notifications. The arena was able to respond immediately to a question or any issue that was put out on social media. Councilmember Aldama was grateful for AEG's work and efforts. He said the state-of-the-art LED scoreboard exemplified how the arena was accommodating Coyote fans. Vice Mayor Tolmachoff thanked Mr. Steedman and Mr. Adams for the presentation. She was very pleased with their work. She asked if the patio area on the suite level was available and if it was marketed for use. Mr. Steedman said, based on the patio's location and limited capacity, it was not a top priority but the arena was trying to promote it better. Councilmember Turner asked what"sensory inclusive" meant. Mr. Steedman explained people with sound and light sensitivity could possibly have seizures. There were items that could be given to the person to help them get through an episode. Councilmember Turner asked if there was any synergy between the new T-Mobile Arena in Las Vegas and Glendale. Mr. Adams said in a request for proposal (RFP) presentation, Glendale was pitched as being the center of the touring hub. It provided an ease of movement for shows when they only had to deal with one source. Councilmember Turner recalled there was an "incentive fund" available to persuade an act to use the arena instead of a competitor. Mr. Steedman said the funds had been used to promote events or to make a deal better but the money was limited. The funds were used to drive businesses to Glendale rather than downtown Phoenix. Councilmember Hugh thanked Mr. Steedman and Mr. Adams for helping make Glendale the sports entertainment area in Arizona. Mr. Phelps added the agreement with AEG was extended by 5 years based on its delivery of services. An LED lighting system was to be completed soon,which would reduce power consumption and benefit both groups. He said AEG was invested in the community and was continuously developing relationships. 2. REVIEW OF FY2018-19 COMMUNITY DEVELOPMENT BLOCK GRANT UNCOMMITTED PHYSICAL IMPROVEMENT FUNDING AND 2019-20 HUD GRANT CALENDAR. Presented by: Tom Duensing, Assistant City Manager Presented by: Stephanie Small, Community Services Department, Director Ms. Bower read the item by title. City Council Meeting Minutes-September 11,2018 Page 3 of 9 Mr. Duensing explained the purpose of the discussion was to follow up on the June 12, 2018 Council workshop regarding the Community Development Block Grant(CDBG) physical improvement funding and to review the 2019-20 funding timeline for CDBG funds. Mr. Duensing provided a background of the projects that were brought forward at the June 12th workshop and said any changes to the funding would need to be submitted back to HUD as an amendment per Council's direction. The CDBG Physical Improvement Recommendations were updated to accommodate Council's request to fund the O'Neil Park Project. The revised cost for the project was$334,763 and could be funded as followed: •$151,763 -additional CDBG funding •$60,000 - FY2016-17 CDBG project savings •$123,000 -delaying a portion of the recommended American with Disabilities Act(ADA) improvement projects Mayor Weiers asked if any of the ADA deferments would create an issue for the City and asked what specifically would be deferred. Jim Burke, Public Facilities, Recreation and Special Events Director, said only the current year's projects would be delayed. It would not impact operational functions because the curbs and sidewalks already existed. It would not stop a person with a disability from using City facilities. Councilmember Aldama appreciated the efforts not to eliminate other items on the CDBG recommendations list in order to fund the O'Neil Park Project. It would make the area usable and public surveys would be conducted as the project proceeded. Mr. Burke said it was part of Capital Improvement Projects (CIP) planning. Vice Mayor Tolmachoff asked if the Valley Life Group Home renovation funds were being used for group homes within Glendale. Ms. Small said all the projects listed on the fiscal improvement plan were taking place within the City. Vice Mayor Tolmachoff recalled there was consensus for the park bench funding to be allocated elsewhere. Ms. Small said the information was provided to the Community Development Advisory Committee (CDAC). The committee had recommended the park benches remain a priority after a further review of the information. Mayor Weiers also recalled that Council wished to allocate the funds elsewhere and would still like to see that happen. Councilmember Turner asked about the plans for ADA sidewalks and ramps. Mr. Burke said, according to the scope, it included deconstructing and rebuilding to current code standards. Councilmember Turner said there was currently a ramp in place which had been serviceable for several years. Mr. Burke said the current ADA code had a specific rate of climb so the existing ramp would be rebuilt to comply. City Council Meeting Minutes-September 11,2018 Page 4 of 9 Councilmember Turner asked if there was a recommendation from the CDAC regarding the allocation of the ADA projects. Mr. Duensing said the CDAC had made a recommendation and based on Council feedback, staff was presenting mainly on the O'Neil Park Project. The matter would go back to CDAC for a public comment period before the amendment could be sent to HUD. Councilmember Turner asked if there was Council consensus and CDAC members had concerns, would the CDAC be able to provide feedback to the Council. Ms. Small said that was correct. Vice Mayor Tolmachoff asked if the CDAC would consider moving the funding for the park benches to the Ability 360 Glendale Home Accessibility Program. Councilmember Clark agreed with the suggestion to fund the Ability 360 Glendale Home Accessibility Program rather than park benches and requested that the CDAC consider funding projects that would provide the highest payback for the community. She suggested private fundraising to assist with the costs for the Women's Club instead of using physical improvement funds that might be needed elsewhere. Councilmember Clark also suggested postponing the ADA compliance portion of the O'Neil Park Project because it had been an issue since 2011. Vice Mayor Tolmachoff asked if the Sojourner Center was located in Glendale. Ms. Small was not sure. Vice Mayor Tolmachoff recalled that Ms. Small had said all the physical improvements went to programs within Glendale. Ms. Small had misspoken and the funds were used to assist Glendale residents. Vice Mayor Tolmachoff asked if the group home renovations were made to homes within Glendale. Ms. Small said to be eligible, the program must serve Glendale residents. The campuses might not be located within the City but assisted Glendale residents. Councilmember Clark suggested more information be provided on items such as the Sojourner Center so that Council was clear on the recommendations for funding. Mr. Phelps said the funding capacity provided access to services based on a formula for Glendale citizens. The campus might not be located in Glendale but the services had to be provided to Glendale residents to receive Glendale funding. Councilmember Clark wanted information on the number of Glendale residents who received assistance. Ms. Small said the CDAC discussed such information throughout the process and would be sure to break down the information in the future for Council in the form of an executive summary. Councilmember Clark said the CDAC was advisory and made recommendations that Council could accept or reject. Providing more back-up documentation on how the recommendations were made would assist the Council with its decision. City Council Meeting Minutes-September 11,2018 Page 5 of 9 Vice Mayor Tolmachoff asked if the domestic violence shelter, A New Leaf, received funding from other cities. Ms. Small said most programs did receive funding from different municipalities and budgets were provided to the CDAC for use in determining funding recommendations. Councilmember Turner asked if Council had an opinion on whether the funding should go to physical improvements within Glendale or providing services to residents. Mr. Phelps said that would be a great policy discussion and criteria could be developed. Councilmember Clark agreed that a policy should be created regarding when funds were allocated outside of the City to benefit Glendale residents. She believed physical improvements should stay in Glendale. Mayor Weiers wanted more information such as what other cities provided in funding. He supported using the $40,000 in funding for benches for the Ability 360 program. Ms. Small believed there was a capacity issue with the Ability 360 program but would confirm with staff. She recalled a second application being received from another organization that provided similar services. Vice Mayor Tolmachoff said going forward, Council should receive all of the incoming requests. Councilmember Turner asked if the list contained all requests. Ms. Small said it contained all public services requests. Councilmember Clark asked why the second application for similar services to Ability 360 was not listed on the recommendations list. Ms. Small said it depended on how the application was received. It could be under public services and physical improvements because it was common for an organization to apply for several different funding types. Charyn Eirich-Palmisano, Community Revitalization Administrator, explained Habitat for Humanity had an ADA component in its funding with $25,000 set aside for emergency ADA repairs. Rebuild Together also received $15,000, which provided ADA and home safety modifications. Vice Mayor Tolmachoff asked if Habitat for Humanity's $425,000 included home accessibility in the allocation. Ms. Small said that was correct. The application included several different components in the description. The CDAC went through and reviewed applications to be sure it was distributing the funding. Councilmember Aldama asked if there was any information on how many Glendale residents used the Ability 360 program and if there was a waiting list. Ms. Palmisano said there were ongoing administrative issues with Ability 360 and it had not received funding for the previous three years. In an effort not to duplicate services, Habitat for Humanity and Rebuild Together both had an ADA component. It was determined because of the administrative issues and that two other programs provided the same services, not to fund Ability 360 at that time. City Council Meeting Minutes-September 11,2018 Page 6 of 9 Councilmember Aldama said the park benches were important to fund because it would provide a quality-of-life component to residents. Ms. Palmisano said HUD required quality-of-life to alleviate any stigma surrounding public housing. Mayor Weiers suggested in the future, if there was an item without a recommendation, an explanation be provided to Council. Vice Mayor Tolmachoff said ADA accessibility allowed a person to live independently and was an important resource to residents. Councilmember Aldama recalled an audit process which provided justification information. Ms. Small said there was a requirement to review the organization's most recent audit. The CDAC reviewed the audit as well as the budget and possible previous issues regarding performance. Extensive training was also provided to new applicants regarding the process of applying for CDBG funding and the reporting requirements. Councilmember Turner supported the allocation of$40,000 for park benches and the current funding distribution for Habitat for Humanity and Rebuild Together. Ms. Small reviewed the FY2018-19 and FY2019-20 Grant Calendars. 3. DISCUSSION AND DIRECTION REGARDING THE FIELD OPERATIONS COMPLEX MASTER PLAN Presented by: Michelle Woytenko, Director, Field Operations Ms. Bower read the item by title. Ms. Woytenko provided an overview which included: •Background/History •Current Use • Prior Master Plan •Master Plan Current Status •Surveyed Existing User •Met with all Departments •Physical Building Assessment • Infrastructure (Utility)Assessment •Additional Work Needed •Explore Options for Remodeling/Expanding versus Demolition • Incorporate Needs of all City Departments •Next Steps •Contract Amendment •Workshop to Review Findings, Long-Term Vision, Themes and Phasing •Capital Budget Incorporation Councilmember Clark asked when staff would be back to present further on the topic. Ms. Woytenko said with Council's approval to move forward today, the contract amendment would be placed on the agenda for the first meeting in October. Staff would plan on returning to Council by the end of the calendar year or early next year for a workshop. Councilmember Turner wanted to keep the budget as tight as possible and to remain comparable City Council Meeting Minutes-September 11,2018 Page 7 of 9 to other cities in providing adequate facilities. He asked why the Police evidence storage and crime lab would be part of the complex and not located closer to Police headquarters. Ms. Woytenko explained it was an example of the space that could be used for anticipated future planning by not limiting the new master plan to 5 to 10 years. The Police Department had started to expand on to the campus and knew there was a need for space in the future. Councilmember Turner said it could create inefficiencies by keeping departments separated and there could be other negative consequences. He wanted staff to be mindful of that possibility. Vice Mayor Tolmachoff asked if the Police evidence storage and crime lab required a higher level of security. Ms. Woytenko the Police Department would be involved in the planning. The next step was to determine the Police Department's current and future needs. Mayor Weiers asked if there was an exit strategy in place for the Lazy J trailer park and if people still lived on the property. Ms. Woytenko said there were still residents on the property. Staff had been directed to develop a plan and bring it back to Council. Mayor Weiers requested a status report. CITY MANAGER'S REPORT No report CITY ATTORNEY'S REPORT No report COUNCIL ITEMS OF SPECIAL INTEREST Councilmember Aldama asked for a status on the responsibilities regarding rights-of-way. He had requested the information at a previous workshop. Councilmember Clark noted it was the anniversary of the attacks that took place on 9/11. She asked everyone to take a moment to honor all of the people impacted by 9/11. Councilmember Clark said there had been previous discussions regarding the use of a cellphone while driving. She would like to know if there was a consensus to duplicate the ordinance enacted by the City of Surprise. Councilmember Clark said the City of Dallas, Texas had an ordinance which mandated the towing of the vehicles of drivers who had no insurance. She wanted to see if Glendale could replicate the ordinance in an attempt to reduce the amount of non-compliance. Vice Mayor Tolmachoff agreed with Councilmember Clark's items of special interest. She also asked staff to evaluate or open discussions on sober living home regulations. MOTION AND CALL TO ENTER INTO EXECUTIVE SESSION City Council Meeting Minutes-September 11,2018 Page 8 of 9 A motion was made by Vice Mayor Lauren Tolmachoff, seconded by Councilmember Ray Malnar to hold an executive session. AYE: Mayor Jerry Weiers Vice Mayor Lauren Tolmachoff Councilmember Jamie Aldama Councilmember Joyce Clark Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Bart Turner Passed EXECUTIVE SESSION Council entered into executive session at 2:55 p.m. to consider appointments to City boards, commissions and other bodies pursuant to A.R.S. § 38-431.03(A)(3)(4). A motion was made by Councilmember Jamie Aldama, seconded by Councilmember Ian Hugh to adjourn the executive session. AYE: Mayor Jerry Weiers Vice Mayor Lauren Tolmachoff Councilmember Jamie Aldama Councilmember Joyce Clark Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Bart Turner Passed The executive session was adjourned at 3:01 p.m. ADJOURNMENT Mayor Weiers adjourned the meeting at 3:01 p.m. I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the meeting of the Glendale City Council of Glendale,Arizona, held on the 11th day of September, 2018. I further certify that the meeting was duly called and held and that a quorum was present. Dated this 11th day of October, 2018. -`he K. Bower, MMC, City Clerk City Council Meeting Minutes-September 11,2018 Page 9 of 9